What is The Procurement Management Process?

Published on: 10 February 2020 Last Updated on: 13 September 2024

Procurement contracts can often be very overwhelming to create and manage. It involves a lot of different moving parts, from negotiating to price, setting out milestones, defining the scope of work and so much more. You want to ensure the top quality of work for your company without incurring too many extra costs. Learning about the procurement management process can help you navigate this journey with a bit more ease and confidence.

What is the procurement contract management process?

Having a procurement contract management process involves managing the ordering, receipt, and approval of materials from suppliers. It also deals with managing relations with suppliers and sellers. By having an established procurement contract management process, you can ensure that the materials and services provided meet your needs.

What does the procurement management process look like?

The process of procurement management will look different from any project, but loosely follows the following workflow:

Before you even think of procuring anything, your company will realize it needs a certain product or service. Maybe it is something as simple as new computer monitors for one department, or a much bigger project like the construction of a new building as your company expands.

Planning

In this stage, your team will smooth out the details related to the project, determine the budget, and start to draft out a contract. You will begin to write SOW (statements of work) to serve as a document outlining the work being contracted, for all outsider contractors you work with. Check out a sample statement of work here.

Depending on the size of your company and who is in charge of purchasing, you may need to request approval from a higher-up at this point in the procurement management process. A senior manager may need to approve budgets and make amendments to the statement of work.

Requesting quotes

After approval is given, whether that is from a manager or from yourself, you can send out a request for quotations (RFQ) to various sellers. This is when different companies bid for your project. Depending on the risk involved, whether that be physical or financial, there may be more or fewer bidders.

Reviewing and finalizing proposals

This is the stage where your team selects the vendor you want to work with. Usually, teams will have a set of criteria that will use to determine which seller to go with. The reputation of the company and prior experience working with them may also come into play during decision-making.

Negotiation and signing

Once you’ve finalized your selection, your team will have to negotiate with them. After both the buyer and seller are happy with the procurement contract, they will sign the contract and purchase order (PO) will be sent to the seller to purchase materials. At this stage, the contract is active and the project is underway.

Managing and overseeing contractors

The procurement management process doesn’t quite end there. Having someone request frequent status updates and oversee the project will help you keep up-to-date. The progress can be tracked down and in this way you can prevent your company from getting blind-sided by huge issues late on. Monitoring and tracking their work will help you understand if the project is going as planned. If things aren’t going well, at least you can take action earlier in the project than react to it at the end.

Having a records management system in place will make things much easier at the end of the contract as you move closer to payment.

End of procurement contract

Once the contractor completes the work set out in the contract, the procurement management process has ended. This is when the contract formally releases liability and payment is processed. At this stage, invoices, records and other documents from both parties are matched and compared against to ensure that the fees are correct, this is usually achieved with the help of a purchase requisition platform like Coupa’s system.

Knowing what the procurement process is like is integral to any business. You may be on either end of the process, either buying or selling to someone. Governmental bodies often undergo procurement to take on projects like marketing or auditing.

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6 Ways to Get the Best Deal from Your Licensed Moneylender

One thing you need to know is that a moneylender can refuse to lend you money. This happens due to various reasons. In most cases, people's financial requests are denied due to the fact that they don’t qualify. Every Licensed Moneylender has its own requirements. So it will only make sense if you assess yourself in relation to the moneylender's requirements. You need to make sure you know where you stand as a borrower. However, this is not all. Sometimes, you need to prove to your moneylender that you deserve a better deal. This might be hard if it your first time. There are many ways you can make your borrowing experience better and get a good deal. Some of these ways include: Different Ways You Can Get The Best Deal From The Licensed Moneylender Are As Follows:- Different Ways you can get the best deal from licensed money lenders are as follows. Some of the core factors are as follows:- 1. Relationship In life, people have different relationships. However, for any relationship to exist, there must be something common that brings the two of you together. This is the same when it comes to you and your moneylender. How do you expect to get a good deal from a licensed moneylender you haven’t been having a financial relationship with? The most important thing you need to know is that you need to build a good relationship with your moneylender. If it is a bank or any financial institution, try and bank with them. In short, for you to get a better deal, you might have to prove that there exists a relationship between you and the moneylender. The relationship has to do with your financial records. Sometimes these relationships will get you a better deal. 2. Occupation or plan Lending money isn’t as easy as you think. It is a situation where the licensed moneylender chooses to work with you with a lot of trusts that you will pay. They have to trust you to pay back what you owe them on time. Have you ever lent money to your friend and they failed to pay you back on time? How did you feel? That’s why in most financial institutions, they have come up with a rule whereby the borrower needs to prove that he or she has a payment plan. If you expect to get the best deal, then you better come up with a payment plan. If you have a fulltime job, then it will even be easier for you. At least this will prove that you have a payment plan. Sometimes, you might not be employed but you have your own business. In such cases, you should also provide a payment plan that will win your moneylender’s heart. 3. Self-evaluation Do you know yourself when it comes to the personal character? What are your strengths and weaknesses? Every borrower should know their strengths. This is because you might need them so that you get a better deal. Basically, you will have to prove that you are a person of integrity. A person of integrity is honest and trustworthy. You need to prove this so that your licensed moneylender can give you the best deal. The only way you can prove this is by providing them with your repayment history papers. Have you borrowed money before? How long did you take to pay? Have you ever defaulted any payment? Such questions will help you know whether you stand a chance at getting a better deal or not. Any moneylender will hesitate to help a person who has defaulted on payment before. So the stronger your credit score, the better your chances of getting a good deal. 4. Purpose Any money lending institution such as Lending Bee licensed money lender that provides personal loans will be very happy if you walked into their offices knowing what you wanted. Some financial institutions will see that as a sign of someone who is serious. Remember, you want to paint a good image so that you get the best deal possible. This means that you provide the bank with all the information about why you need the money. If you intend to invest the money somewhere, the moneylender would be more than glad to give you a good deal. You can come with investment papers to show the financial institution. 5. Negotiation The other thing that can convince your moneylender to give you a good deal is your ability to negotiate for it. Don't be afraid to negotiate. Negotiating is good because you put your interests as a priority. Basically, all you need to do while negotiating is to make sure your moneylender understands where you are coming from. This doesn't mean that you should lie. Just be honest and you will be amazed at the type of deal honesty will get you. 6. Loyalty You might not be aware, but one thing that can get you the best deal is how loyal you are to your moneylender. You can show your loyalty in many ways. The most obvious way is by telling your money lender how many years you have been using the institution. If you have been around for long, the better for you. The many years can prove your commitment and loyalty to the moneylender. This way, you will be able to get a better deal. Read Also: Ways That You Are Wasting Money On Marketing How To Make Money With Your Smartphone Don’t Get A Second Job: 10 Unconventional Ways To Make Money

What Is The Concept Of ‘HODL’ Which Everyone Is Talking About In Bitcoins

Bitcoin has been in the limelight since its first successful rally in 2017. After the first successful rally ending up reaching an all-time high >$19,000, people from all around the world started showing their interest in the Cryptocurrency trade market. That was just the start of the journey. We are now in 2021 and have already experienced a second successful rally of >$63,000. Seeing how the market has been performing in the last couple of years, people have started considering investing in Cryptocurrency for the long term. If you also want to be a part of the new Financial era with This is where the concept of ‘HODL’ starts messing with new investors’ minds. They get confused between the terms ‘HODL’ and ‘HOLD,’ and trust us, both hold the same meaning. What Is HODL? HODL has become a new term that is thrown around the Cryptocurrency community. Since this term is often used, it has become the slang term that new investors find intriguing. HODL is the investment strategy where the investors hold all their digital assets no matter how the market performs. When the price plunge starts, the investors often see the asset with negative sentiment. However, the investors who are following the HODL strategy will continue to hold their assets. If you are one of the investors who like holding their assets. That means you are looking for a platform to do the same securely. Why not try bitcoin evolution. It is a platform trusted by thousands for Cryptocurrency trading. Warp & Weft History Behind HODL The term first surfaced on a popular Bitcoin Forum named BitcoinTalk. A user named GameKyuubi got a bit tipsy and posted a typo-laden message on the forum that came after restrictions were made on the regulation of Bitcoin. He moved on with the statement where he went about how people called him a bad trader for not selling off his Crypto assets. Nevertheless, he insisted on holding on to his Crypto assets. To prove his points, he posted a message, “I AM HODLING.” Since he was drunk at the moment, he made a mistake by typing the wrong spelling of Holding. Since the term, HODL has become one of the common slang used in the Cryptocurrency industry. Why HODL Your Crypto Assets? Cryptocurrency is a digital currency powered by Blockchain technology. It functions as a medium of exchange for goods and services and can also be held as an asset. The key feature of Cryptocurrency is its decentralized nature. Due to this nature, it does not have a single authority controlling the network. Today, Cryptocurrency continues to gain more attention as an asset for investment. The trend of financial decentralization and currency digitalization offer enough room for this industry to grow even further. Due to its highly volatile nature, Cryptocurrency offers opportunities to the user to make high-risk high-profit investments. However, HODLING can offer more safety to the investor and avoid the risk of buying and selling low. Risk Associated With HODL Despite the high rate of return, investors must be wary of the risk HODLING comes with. The price of Cryptocurrency is extremely volatile and gives investors a tough time with extreme ups and downs. Furthermore, the lifespan of Cryptocurrency is relatively very short compared to other assets and fiat currencies. This leaves Cryptocurrency facing a future with many uncertainties. The policies over Cryptocurrency have not been established effectively. Hence, this leaves room for Cryptocurrencies used by fraudulent activists. Closing Thoughts Even though the term HODL started as a typo error, its effect has been immense. Experts believe that it can be one of the strategies to make money out of the Cryptocurrency investment; they kept the name as it is to dine the holding strategy as HODLing. We hope that you were able to understand the real concept behind the HODL. If there are more queries regarding Crypto industries and relevant terms used in the industry, drop them in the comment section. We will ensure every query gets answered. Read Also: 7 Foolproof Ways to Increase Your Chances of Finding Startup Funding HybridBlock: Why Binance Is Investing In Crypto-Fiat Trading 5 Awesome Facts About CryptoCurrency

What To Consider When Investing In Gold Coins

Gold has an aesthetic allure that has captivated the human heart since its discovery. It has long been used in coinage, symbolizing wealth and power for the most prestigious rulers. Gold inspires the imagination and ignites the entrepreneurial spirit in many. It is a safe and profitable investment that provides a hedge against inflation and other environmental or socio-economic disasters that threaten to drain the value of other investments. Investing in gold coins is a wise choice when the right strategy is employed. However, it isn’t as simple as just ordering coins from the first website that pops up. Investing in gold coins is about minimizing risk to make a profit by investing in precious metal through an authorized dealer and storing it in a way that preserves its value. It’s also important to understand the difference between gold bullion coins and certified gold coins, along with the best way to diversify your personal portfolio to achieve your financial goals. Careful Consideration Factors Whether you are choosing to invest in gold bullion coins or certified gold coins, there are a few factors that will always be important. To minimize risk and maximize the value of your investment, you should consider a few factors before purchasing any coin. Gold Purity In order to inspect the purity of gold, metrics like fineness or karats are considered. The gold coin having the highest gold content is the purest. Although, it is worth mentioning that while higher purity might sound better, they can be loftier and prone to damage. Size and Weight Options Coins such as the American Gold Eagle are the most famous one-ounce coins. However, small denominations exist when you are searching for more affordable solutions in gold coin investment. Coin Scarcity Previously, rare gold coins used to hold numismatic value more than the gold content. But, additional common coins, such as bullion coins, are easier to sell as they are widely recognized. Overall Condition When it comes to investing in gold coins, their overall condition matters tremendously. Their condition in mint or near mint can fetch a greater price than those on the verge of getting damaged. Each of these factors directly affects the value of any coin, especially those purchased for investment purposes. Consider these factors carefully before making a purchase. Gold Bullion Coins Gold bullion coins are great for novice buyers and beginning investors because they are easy to buy and sell. Bullion coins are a little easier to understand for those who are just getting started, and they are easily accessible. They come in a variety of weights ranging from one-tenth of an ounce to one full ounce and are usually produced with a standard matte finish. Gold bullion coins are struck only once, with the design being pressed into the front and back of the coin. The price of gold bullion coins typically follows the spot price of gold in the market, making them fantastic for a short-term holding strategy. One of the most popular gold bullion coins is the gold American Eagle coins which are sought after globally. Bullion coins continue to exist in multiple forms and have served as a key type of currency in the history of investment. Investors opt for bullion coins as a protection against inflation. Such investors often show their concern that this fiat currency system is adequate in preventing unauthorized government practices. Certified Gold Coins Certified gold coins are evaluated and graded by a third-party service such as the Numismatic Guaranty Corporation (NGC), which considers the coins’ condition and scarcity. The higher the grade a coin is given, the better condition it is in and the pricier it is. A certified coin’s rarity also contributes to its value in the marketplace. Many certified gold coins are proof coins meaning they have been struck multiple times. Most certified gold coins have been through a specific minting process which lends to their richly detailed design and mirror finish. They are sealed in tamper-resistant cases to protect their condition, which is closely related to their value. Certified gold coins are insulated from spot price volatility in the market, making them a fantastic long-term investment. Their rarity and grading process allows them to achieve a higher value over time than their bullion counterparts. It is important to note that collectors are sometimes willing to pay a premium for specific coins they wish to have to complete a collection. While this is sometimes true of investors, it is not as common. Certified coins often fetch a premium in the marketplace due to their rarity and physical condition. That premium tends to outpace the face value of the coin as well as the spot price of gold in the market. Best Investment Strategy Investing in gold coins is a wise choice if you diversify properly and purchase from a reputable trustworthy precious metals dealer. The best strategy is to diversify your investment portfolio with a combination of gold bullion coins and certified gold coins that position your portfolio to provide stable returns over time. Balancing your portfolio with stable investments that can withstand market volatility will give you the peace of mind and security you crave. A healthy combination of gold bullion coins and certified gold coins is the best option to ensure your investment provides a thriving return. Contact a reputable dealer today to purchase your gold bullion and certified coins to begin balanced investing in gold coins. Final Words Gold coins are a worthy form of investment, and they are easily available in both offline and online stores. If you are willing to buy a gold coin, make sure you consider the aforementioned factors. Check whether the rate of the gold coin is justified as per its size and availability. If you follow these steps, nothing can stop you from getting the most valuable gold coins. With this, we bring an end to this comprehensive guide. But don’t forget to bring home premium gold coins and start investing now! Read Also: Is Investment Bankers/Brokers/Service A Good Career Path In 2021? 5 Reasons Why Bitcoins Are Considered Reliable Investments 5 New Assets To Diversify Your Investments In 2021

What is The Procurement Management Process?

What is the procurement contract management process?