Tag: office space

Office Management

Office Management: Hoteling vs. Permanent Seating Assignments

Hoteling office space is an office setup that requires employees to reserve a sitting spot ahead of time depending on the type of work they need to do. It operates like an actual hotel where you have to book a table even if the whole hotel is unoccupied. Hoteling is the best solution for a company that wants better control of office space. The COVID-19 pandemic forced many people to work from home. As companies start reopening, it is essential to use an office system that makes the employees feel like they are still working remotely. It allows workers to reserve the spot they work comfortably, unlike the permanent sitting arrangement where they do not choose working space. Read on to find out why hoteling office space is the way to go for employee satisfaction. Promotes Working From Home Experience Many employees have found working from home enjoyable and convenient in many ways. Adopting hoteling office space is a better idea to encourage the workers to work from the office where they can socialize face to face with colleagues while observing social distancing. Additionally, adopting this type of office management will help those employees who prefer working from the office to consider working remotely. Hoteling Promote Networking Removing the structure of permanent seating arrangement will encourage employees to move freely and collaborate with other workers naturally. Coworking promotes the creativity and productivity required for the success of your company. Also, all employees are not the same; some work well in silence and isolated working space while others do well in a group. Hoteling office space will enable each person to work from a convenient working place. This concept will work better if you have several workspaces where an employee will reserve a workspace depending on the task. Improve Office Management and Lower Expenses Assigning a desk to a worker who can comfortably work from home is unnecessary. Hoteling office space enables the management to do away with unnecessary space. A company needs to consider workflow and the number of employees who work from the office daily. Reducing the office space will result in low power consumption, rent, and other costs. Lowering the operation cost of a company will increase profit hence business expansion. Hoteling enables companies to hire more employees without increasing the office space. More workers will increase productivity without necessarily increasing office space costs. Promotes Morale and Equal Office Access Hoteling office space can offer a chance for the workers to give ideas when planning on a possible layout. If employees feel that their opinions count in a company, their morale and loyalty will increase. Motivating your employees can result in an increase in productivity. Hoteling will also ensure each worker can access office resources when they need them. It means an employee can not pile office equipment in one working space. If the workers have a project they need to discuss, they can reserve a room or close working stations. It is vital to know that each employee's time is valuable to manage hoteling office space properly. Improve Productivity With Hoteling The benefits of hoteling office space are numerous. It ensures that employees have enough space and resources to perform their tasks efficiently. The system does not encourage time wastage which means increased productivity. Read Also: Transform Your Garage into a Home Office Seasonal Unemployment – Definition, & Examples [Complete Details] How Does Creativity Help In Entrepreneurship? Why You Should Design New Offices Carefully? – Content Rally Your Guide to Outward Mindset Development at Work


Investing In Office Space For Your SME: What To Consider

So, your business is thriving. All the hard work is paying off and you’re starting to reap the benefits – repeat customers, growing workload, increased revenue, so is it time to move out of your 3rd bedroom-turned-office, into a more professional environment? It can be tricky to take the leap as an SME owner – so here are key things to consider when buying or renting office space for your business. Shared or Private Space? There are many options for professional working environments, including the private vs shared space debate. There are pros and cons for each option, so it really is down to how your business operates. If you are currently the only worker or you have 2 to 3 employees, you may benefit best from a co-working environment. This means you will be in a larger office space which other business people are using at the same time. You can take advantage of an office environment with internet allowance, desks, lockable storage units, and telephone systems without having to pay a hefty price tag for private space. Alternatively, if you have a larger amount of staff, or the business you run is highly confidential or sensitive, you may be better off in a private space where you can discuss business freely and openly without worrying about being overheard. There are many serviced offices across the country, with companies such as BE Offices and Prime Office Space offering both shared and private spaces so you are sure to find something to suit your business. Renting or Buying? When looking to set up your first office, you will no doubt deliberate over renting or buying. The rental market is extremely popular as it gives you the flexibility to move on at the end of the lease. So, if your business grows significantly and you need more staff, you can move to a larger space in line with business requirements. This flexibility may also be useful if you decide an alternative location may be better down the line for your business, due to localised demand for products or services. Renting also usually means fewer upfront costs than buying, but you do run the risk of rental values inflating, with a subsequent high impact on your finances. Buying is obviously a huge commitment and requires a larger investment up front. This may be suitable for you if you have a good idea of your long-term business requirements and you know that the property will serve these. This may be the case for businesses requiring large factory spaces, for example. It also gives you the ability to make any changes to the property that you desire –you own it, so you can do what you like to it. Is It Practical? It is also important to consider whether the location is suitable for you and your staff. It is easy to get to via public transport? Does it have sufficient car parking? Finally, always put your Health and Safety hat on and make sure the building abides by current health and safety standards. It may look pretty, but it needs to be a safe place to work with comfortable conditions for you and your staff. Undertake a risk assessment before you move in to highlight any potential issues and implement strategies to mitigate risks. Read Also: Choosing Open Office Space Vs Cubicle Office Space Necessary Spaces To Include In Building Your Office

office space

Necessary Spaces to Include in Building Your Office

Building your office space can be a tricky project if you’re starting. Moving to a business district means that you’ll be near other companies. You need to develop your image while at the same time making sure that you’re on par with how your neighbours present themselves. Taking a close look at their office spaces can give you a good idea of how to layout a workspace. What they emphasise and develop are necessities when it comes to having an office. Reception area: Keeping a reception area is not just for face value. The first impression is lasting after all, and the same thing can be said when it comes to businesses. A reception area would enable you to have a consistent log of your workers, guests, and clients. The essentials for your reception area are soft chairs, preferably a long sofa, and a coffee table with magazines with subjects of interest to your industry or essential items such as calling cards ready for onlookers to take. Conference room: A conference room is a necessity, especially if you’ll be dealing with business partners. With technological advancements making interconnectivity more accessible, it’s no longer an uncommon event to have a meeting in a conference room with multiple business shareholders.  Working in a collaborative setup means that it won’t just be enough for you to represent yourself as the face of the company, you would also need to give your staff the chance to pitch in and give their opinions on business operations. Along with a conference table and seats, having a projector screen or a TV display stand to hold a mobile television screen can be a simple and practical solution in creating a conference room. Work area: Your work area depends on your brand as a company. Sometimes the most optimal workspaces are quiet to allow your staff to concentrate on dealing with clients through the phone if necessary. Other work practices involve allowing your employees to listen to music that they are into to improve their performance. Whichever the case, the ambience that you want to establish in a workspace should provide them with a personal space to have as their own. Having an area to themselves can be quickly done through panels built as cubicles so that they can concentrate on individual tasks. An alternative is having shared desks between staff members so that it’s easier for them to ask questions and give opinions on their assignments. Lounge area:         Though your workspace needs a business-vibe to be efficient, you also need to give them avenues to relax. A kitchen area for eating pre-made snacks or a shared fridge where they can keep their drinks is a great way to make them feel at home even when in the workplace. A lounge doesn’t need to be too fancy, a couple of sofas and a TV could work well. Giving your workers a chance to sit down and chat about work without working at their stations can help build individual motivation and company camaraderie. Read Also: Choosing Open Office Space Vs Cubicle Office Space Office Spaces – Which One Is Right For Your Business?