Benefits of Cloud-Based Quality Management Systems

18 December 2018

Almost all the organizations in the world are making a transition to SaaS and are embarking on new cloud technology initiatives. As a matter of fact, by 2020 more than $1 trillion spending in IT will be affected by the shift to the cloud directly or indirectly.

Any industry that does not have software innovation for several years, this thing is no different. The key area that can benefit from modernization with the assistance of cloud-based tech is Quality management system.

The cloud eQMS is aligned with IHC Q10 guidance for a more effective quality system. More and more organizations are looking forward to improving access to better visibility and simplify control of GxP-critical processes; as a result, most of the organizations have started replacing the outdated technology with a modern cloud solution to reduce quality risks and hence improve productivity.

When it comes to modernizing the quality management systems, the key aspects such as data integrity with multiple sites along with the external collaboration are valued highly. Many solutions in the market are disguised as ‘cloud’ aren’t actually a cloud, but in reality, these solutions are already present in the existing applications and are merely offered in an online hosted model. In simplified language, these applications are online versions of software and hence are not able to deliver all the benefits that the cloud industry has to offer.

The Difference

The only defining attribute of a cloud solution is multitenancy. Multitenancy helps enable secure deployment of only one particular version of the cloud to all the customers. It supports ongoing innovation that minimizes the burden on validation and IT. On the contrary, software hosted applications require the application supplier to maintain different versions of the software which in return results in infrequent upgrades that are time-consuming.

Check out these eight characteristics of the cloud solution industry that address today’s needs for quality manufacturing:

1. Complete:

A cloud-based application brings multiple solutions, such as quality management and document management for improved control. It helps in globally harmonizing a single system which means document processes and templates can be standardized which further reduces the risk of errors and duplication.

2. Innovative:

With a multipurpose cloud solution, the providers make continuous investments to provide updates with the ongoing applications and keep up with the best practices the industry is following. This further increases agility of the business and shifts the focus to fine tune the applications to align to the business needs and all the applicable regulations are fulfilled such as 21 CFR Part 11.

3. Intuitive:

Multipurpose cloud applications are nowadays intuitive and much easy to use. If you are managing document lifecycle and taking documents from draft through revision, approval, and the training is simplified with a cloud solution industry, it further encourages user adoption.

4. Inclusive:

Organizations bring external stakeholders to internal businesses processes easily and reduce manual efforts and further improve collaboration. A multipurpose cloud solution gives any authorized user access at any time and from any device and place which enables the coordination of different businesses.

5. Accurate:

Users can view real-time status and conduct analysis accordingly to identify areas for improvement with a unified cloud eQMS. This makes it easier to create regulatory reports and satisfy the upcoming needs for submitting quality metrics.

6. Flexible:

Flexibility is one of the most critical aspects of any software. The system must be able to allow you to automate the process of collecting quality and conducting corrective actions on the events and provide document control. Some software are built on a generic approach which further can be modified but takes a whole lot of time and can also be costly to endure, this also addresses to an issue that the previous business processes need to be replaced with new ones and adapting to these changes can outweigh the initial costs of the system.

7. Scalable:

A software ability to grow your business without affecting its overall functionality is known as scalability. As the enterprises are becoming more and more successful growth becomes a logical progression, and more successful your organization is the more business it will attract. When looking for a QMS for your organization, it becomes essential to consider the scalability of the system for future growth.

8. Visibility:

There is so much data coming to the organizations, and sometimes it becomes difficult to make sure that proper visibility is maintained. A cloud-based QMS has a solution to this problem also and here comes the point where reporting tool shows its real skills. Cloud enables worldwide access for everyone providing access to the environment from any part of the world.

The transition to the regulated cloud will gain momentum. Multiple cloud options are being made available, and at first glance, it may be difficult to decide on the best solution. With all users working on one same platform, and in a system that enables secure collaboration and enhanced visibility the gains are visible and are considerable.

Read Also:

Ariana Smith

I enjoy writing and I write quality guest posts on topics of my interest and passion. I have been doing this since my college days. My special interests are in health, fitness, food and following the latest trends in these areas. I am an editor at Content Rally.

View all posts

SIP Vs. VOIP, What’s The Difference?: An Introduction On The Two Technologies And Their Main Differences To Choose What’s Best For You

Reaching out to people online has evolved to go beyond text and voice modes. And although they remain relevant today especially for businesses (thus the growing relevance of virtual number providers like Telnum), we’ve also become accustomed to the more advanced video communication. And as easy as it may be for us to use these technologies today, choosing which ones to help you make these happen – at least on an organizational level – is still hard. If you’re not directly working in an industry related to internet technology, you may not have an idea of what would be in your best business interest. That’s why we’ll dedicate this post to educating you on the difference between the two most thrown around acronyms today: SIP and VOIP. Many people think they’re one and the same, but as you’ll find out, it’s not the case at all. An Introduction To SIP Also known as Session Initiated Protocol, SIP is a timeless technology that makes communication through the internet possible. The main thing it does is create signals to start different points of online messaging. Other protocols are used on top of it, but you can think of it as the foundations of a house – although you also need other materials to complete the whole thing, it’s the one thing that any house cannot be without. It doesn’t do anything with the information created during the process but just uses it as a signal to send media, time, and session description. An Introduction To VoIP Voice over Internet Protocol or VoIP is nothing but a broad term to refer to the action of calling using the internet instead of through wired phones or cellphones. Because it’s made through the internet, you need an internet connection to make this happen. That’s it, really. The intricacy that users are more concerned about is its two types: Fixed You can only get this type if there's a physical location associated with it. For example, if your office is in Australia, your VoIP number should also have a Australian area code. But make no mistake, this would still require the internet. Advantages It’s more credible. Because you need to submit additional requirements to prove your ties to a physical location, scammers can't use it without giving themselves up. Stealing your number is practically impossible. You need your own cables to get it. So unless the scammer sneaks into your office to falsely represent your company, it’s not going to happen. Disadvantages The processing time is longer. Your chosen service provider would need to verify any information you submit, which will take some time. International calls will be relatively more expensive. Because you can’t get a number outside your area, calling other places may incur additional charges. Non-fixed This is what people normally mean when they think of VoIP. You don’t need to provide proof of location, unlike with the first type. Advantages Get a number from any country. As long as the number’s available, you can get it. Just pay for it, and you’re good. It’s easier to get. If you’re in a hurry, you’ll be glad to know that you can get it right away with no hassle. Disadvantages A scammer may use your number. Once you drop a number, someone else is free to get it after some time. If you’re unlucky, that someone else would use it and pretend to be you. It’s used for fraud more often. And this means it’s not as trusted as the first type. What Are Their Biggest Differences? If you’re still confused about how they’re different, this would help further clarify matters. They’re different on these things: Scope VoIP is a much broader term that applies to anything that refers to communicating online. If it’s a tree, SIP would be one of its branches. Types Of Media Supported From the name itself, VoIP only supports voice communication. If you want to access other modes such as text, fax, and voice, you’ll need SIP. Devices Used VoIP phones need a computer in order to be functional. Meanwhile, SIP only needs a modem. So you can think of VoIP as something closer to the normal phone you already know. How It Handles Traffic The process itself is fairly complicated, but what you have to remember is SIP follows individual processing. Meanwhile, VoIP processes in bulk. The latter comes with a risk of suboptimal performance because everything practically goes through one central channel. So when it becomes overwhelmed, the processing time gets longer, thus affecting the quality of calls made. But it comes with the advantage of being more secure. VoIP doesn’t need to have SIP because other protocols may be used instead. But what you decide should be determined by your organization’s priorities and security considerations to have the best results possible. Additional: The Role of Communication in Employee Retainment 5 Reasons Why Having Software for Your Business Matters Balancing the Books with Outsourcing – Virtual Receptionists

5 Technologies Disrupting The Construction Industry

Advancement in technology has a significant impact on different industries, particularly construction. Rather than depending entirely on skills, blueprints, and tools to convert the raw materials into masterpieces, workers now have another different resource they can rely on. New technology improves the efficiency of the processes making the construction projects faster, more accurate, and more comfortable. In this article, we’re going to focus on some of the remarkable changes in technology and how each one of them has impacted the construction industry. 5 Technologies Disrupting The Construction Industry: 1. BIM BIM is an acronym for Building Information Modelling, which is one of the technologies currently being used in the construction industry. This collaborative and drafting software is well suited for virtual building models which demand extreme accuracy. Engineers can also use this software to keep records of the design, construction, and maintenance of multiple structures like the roads, bridges, tunnels, and road construction with safety cones. In general, BIM technology is meant to help engineering professionals to build projects in a digital manner. It’s not different from the prototype part as it provides builders and architects the room to modify the project design before the start of the project. For example, architects, builders, contractors, and other people who take part in the construction of projects should never rely on traditional sketches, but instead, they should use 3D rendering to view every detail virtually like the windows, doors and appliances, exterior surfaces and many more. The BIM software helps people in the construction industry to view the project before its physically implemented. The BIM through the rendering guide provides the opportunity for modifications in order to ensure the outcome is a flawless one. 2. Drones If you are looking to give your construction business a boost you can think of using drones for aerial photography and videography. Next Generation Drones are drone photographers based in Melbourne who are highly skilled operators that have been working in the construction industry for a very long time. This can help you in creating engaging and innovative content to woo your target audiences. Drones are incredibly vital when it comes to the surveying of construction sites, particularly those with great heights. The uncrewed aerial vehicles provide the builders, designers as well as architects with an eye bird view of the projects without necessarily having to hire a helicopter. The use of the drone is cost-effective when compared to hiring an airplane. The cost of acquiring a drone is about $500-$1000; this makes it possible for the construction companies to own at least one aerial unmanned vehicle to their arsenal of tools. Even the developing construction companies should rush to take advantage of drones. 3. 3D Printing Apart from being used in the creation of prosthetics, musical instruments, and artwork, 3D has proven to be an essential tool in the construction industry. This technology has significantly reduced the cost of printing the entire house within a short duration at an affordable price. 3D is even more practicable because it has a direct impact on the laborers. For a company to apply this technology, it should have skilled designers and software operators in place. 3D printing technology does not affect the companies which supply the building materials such as gravel and rock as long as standard construction materials are being used. Builders and consumers are now turning to 3D printing technology because of its increased speed, reduced cost, and precision design, which makes it attractive in the construction industry. Innovators in different parts of the world are trying to modify the way of designing and building homes and commercial centers. 4. Robotics Construction is one of the industries which demand a large amount of workforce. The work involved in the construction industry is vast, considering the tools, equipment, and heavy materials being used. Robotic technology has simplified the extent of work in the construction industry since the laborers are able to get assistance when it comes to handling particular objects and performing different tasks. The advancement in technology will lead to laborers working together with robots. Robots in the near future will assume some of the roles performed by the workers. 5. Digital Collaboration Tools There is a significant volume of papers in the construction industry for the purpose of drawing, invoices, and contracts. The technology of digital collaboration tools has led to a decrease in the use of paperwork. These tools not only get rid of the unwanted paper, but they create communication, which is easy to follow. With the help of these tools, any authorized personnel can view documents and determine if there is somebody else who has accessed or altered them. The information stored digitally has full protection even if the fire is exposed to light. This is one of the reasons why Digital Collaboration Tools are very important. The construction industry has not been left behind as long as technology is concerned. The technology has simplified the construction process by improving efficiency and reducing construction costs. Read Also: Construction Safety – What You Didn’t Know! All You Must Know About Construction Business Management Software Construction Safeguards: What Are The Top 3 Leading Risks For Machine-Related Amputation?

New Technology in Business: 4 Inventions in 2019 That Are Changing the Game

New technology has been changing business throughout history. For instance, the invention of the printing press in the 15th Century had profound effects on the global economy and society overall. Mass production led to lower prices. Books and reading were no longer reserved for the rich and powerful. The printing press enabled the exchange of information and reduced the class-divides that had been sustained through an uneducated, illiterate populace. Of course, a modern-day equivalent would be the invention of the internet. But these are just 2 examples! Clearly, tech and business are often interconnected. What are the latest inventions in tech that are influencing business around the world? Keep reading to find out 4 pieces of game-changing new technology in business. New Technology in Business: 4 Top Inventions: Modern tech is changing the way business is run. Check out these 4 new inventions that are having a major impact. 1. The Internet of Things (IoT): IoT is one of the hottest topics in tech right now. It describes the interconnection of devices and everyday items through the internet. Think smart fridges ordering food whenever you’re running low. Think calendars connected to self-driving cars, taking you automatically to your destination. Think kettles connected to alarm clocks, starting to boil shortly after you wake up. The business opportunities are endless. 2. Conversation Intelligence: Remember Wolf of Wall Street? Jordan Belfort was a killer salesman who knew what to say to make a sale. He then took that insight and created a script for his employees to follow. Before long they were making sales with ease. That’s the basis of conversation intelligence. You find what conversation works, then incorporate it into your sales pitch. 3. Artificial Intelligence (AI) Systems: AI may seem like something from a dystopian future. But it’s happening now. And the impact on business will be enormous. Take customer markets, for example. Businesses will learn exactly what a consumer wants based on their previous decision making. Likewise, customer service can be done with a bot that can respond to customer needs and issues. The business saves money and the consumer gets the answers they need, whenever they require it. 4. Virtual Reality (VR) and Augmented Reality (AR): VR and AR remain in their early stages. But their impact on business will be huge. It’s already having an effect. Marketing is one example. Take the tourist industry. Potential customers can walk through the hotel they’re interested in; sit in their flight seats; or explore their local neighborhood attractions…all before deciding whether to actually go. In truth, there are immense potential opportunities for AR and VR in business. Time to Wrap Up: There you have it: 4 pieces of new technology in business that are changing the world. Throughout history, technological advances have impacted business and society. From the printing press to electricity, to the internet, and so on, tech developments have profound effects on life. Modern tech is developing at a staggering rate. Time will tell exactly how current advancements will change things. However, thanks in part to the developments we’ve discussed above, the business world is sure to be a different place in the future. Want more content like this? Click here to check out all of our tech-related articles! Read Also: Essentials For Digital Marketing 7 Ways Technology Can Help In Customer Management And Sales Dos And Don’ts Of Marketing For Technology Companies Importance Of Flexibility With Business Technology