Delegating And Prioritizing: Tools For Managing Multiple Scheduling Demands

Published on: 23 February 2023 Last Updated on: 30 October 2024

Leaders and managers have a lot on their plates. Between coordinating teams, project management, and task prioritization, it’s easy to get overwhelmed and stressed out.

The two greatest abilities that a manager has are delegation and prioritization. Mastery of these skills is critical to achieving business goals as well as peace of mind.

Delegation

The shifting of authority responsibility for particular functions, tasks, or decisions from one person (usually a leader or manager) to another.

A leader is nothing – literally, he’d have no job – without a team. A manager needs to know his team, inside and out, especially their strengths and weaknesses. He should have a good idea of their respective workloads and availability. This way, he knows precisely who to turn to and when. These are the key factors in the art of delegation.

Prioritization

Organization of tasks by relative importance.

The most important and pressing work gets done first, within reason. The manager needs to have the competence and discretion to identify what areas need to be prioritized and what can be put off, using task and calendar management tools to stay on top of everybody’s schedule.

How to Develop a Prioritization Matrix and Improve Productivity

There are many schools of thought and paths to success regarding task management, but we’re going to hone in on just one that we find incredibly useful: the prioritization matrix.

A prioritization matrix, sometimes called the Eisenhower matrix, is a simple way to organize tasks by priority and importance. President Eisenhower always stressed the difference between urgency and importance.

Urgent tasks require immediate attention. If they’re not done now, there will be consequences.

Important tasks do not necessarily require immediate attention, but they help you achieve your long-term goals. You’ll need to be diligent about allocating resources towards these tasks because they are critical to your overall mission, though the consequences of not completing them might not be as apparent.

Create 4 boxes:

Box 1 (DO) – Urgent, Important

Box 2 (SCHEDULE) – Not urgent, Important

Box 3 (DELEGATE) – Urgent, unimportant

Box 4 (DELETE) – Not urgent, unimportant

Use this grid to sort your tasks into different prioritization categories.

5 Tools for Managing Multiple Scheduling Demands:

1. Monday

Monday is a project management software that helps you streamline your work for maximum productivity and stay on track to reach your goals through any workflow. With their building block system, you can easily build a visual representation of your unique workflow.

With a whole suite of end-to-end products for all teams including sales, marketing, CRM, dev ops, and more, you can have all your project management needs synchronized and compatible through one provider.

2. ClickUp

For an all-in-one solution that provides tools for project management, team chat, goal setting, and more all with a variety of dynamic and intuitive view options, look no further than ClickUp.

View charts, whiteboards, priority lists, and team documents from desktop or mobile devices. It’s all very fluid and responsive if a bit visually busy.

3. Asana

Much like other project management tools, Asana’s MO is helping teams manage and organize work. With Asana, you can create projects, assign tasks to team members, set due dates, track progress, and communicate with your team.

Asana offers a broad range of project templates for common use cases like marketing campaigns, product launches, and event planning so you don’t have to start from square one.

In terms of saving time, Asana offers a range of automation features such as automatic task assignments, reminders, and status updates, giving leaders more time to focus on the important, urgent tasks on their plate.

4. Calendly

First and foremost, Calendly is a scheduling tool. Improve your speed to lead with smart availability calendars that allow clients to book meetings with just a click, saving everyone the hassle of back-and-forth emailing.

Custom booking links for different types of appointments or meetings can be shared with clients/colleagues or embedded into a website.

5. Wrike

Wrike is a simple project management tool that helps teams collaborate and track progress on all sorts of tasks.

Break down tasks into subtasks and assign them to different team members. Track time, set deadlines, and communicate all with built-in time tracking, custom workflows, and reports to help you make data-driven decisions.

Conclusion

Keeping track of all the moving parts as a team leader is difficult. Deadlines accumulate and you only have the bandwidth to remember so much on your own.

Productivity and project management tools allow you to easily view, organize, and triage your tasks so you can prioritize the most important and urgent items. If your startup or SME isn’t already using one, invest in software tools like appointment reminder apps to streamline and simplify your workflows.

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Arnab

Arnab is a professional blogger, having an enormous interest in writing blogs and other jones of calligraphies. In terms of his professional commitments, He carries out sharing sentient blogs.

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Utilizing the Dropshipping Model for Your Ecommerce Business

Since the beginning of the 21st century, the economy has undergone immense change thanks to the creation and widespread usage of the Internet. The Internet has been the most pioneering facet of our world in the 21st century, and it continues to expand the bounds both in our private lives and in the public sector. The web has totally revolutionized the economy, and has become ubiquitous throughout the workplace. All businesses utilize the Internet in one way or another, and there are many industries that are based around the web. One of the most pioneering fields that are based around the Internet is ecommerce, as this business has sellers vend goods to consumers online throughout the world. The ecommerce field has grown incredibly large in the past few years, and this has been due to many pioneering techniques the industry. One of these techniques is the utilization of the dropshipping business model. Dropshipping is a top way to sell goods on your ecommerce site, and understanding the method will allow you to invest in it for your ecommerce company. Dropshipping Model One of the top utilized business models in ecommerce in today’s era is dropshipping. Dropshipping is a concept in ecommerce where sellers do not have warehouse or hold onto any goods, as they have their wholesalers ship the products that their customers buy on their websites directly to them. Wholesalers shipping goods to the customers ensures that ecommerce business owners do not have to deal with shipping and handling costs, and frees up time so that they can continue to grow their companies. Dropshipping allows sellers to pass off the responsibility of inventory management to their wholesalers, and this creates for streamlined business practices. There are numerous ways to run a successful dropshipping enterprise, but one element that all dropshipping businesses have in common is their branding and garnering of customers. Building up Your Business’ Brand While dropshipping creates a simplified way to successfully sell ecommerce merchandise, it is certainly still an extremely difficult field to be successful in. The way that dropshipping entrepreneurs attain success is by building up their business’ brand and utilizing the best tools available to them. One of the top tools that aids with branding and all ecommerce practices for dropshipping is a dropshipping ecommerce platform. Top platforms like Shopify dropshipping, allow your site to look incredible, have great functionality, and provide you with other e-commerce benefits like trying out new products and suppliers, and the ability to launch your site for a low cost. Using a dropshipping ecommerce platform is essential to success, but you will also need to invest in a social media marketing campaign as well that utilizes Facebook, Instagram, Twitter, Snapchat, Pinterest, and other social media sites. Final Thoughts The e-commerce industry is incredibly dynamic, and learning about the top facets of the field will certainly improve your business. Using a top business model, like dropshipping, is an excellent way to earn a great career in the e-commerce industry and will enable you to earn an amazing living and have great success. Read Also: How To Get Product Ideas For Your Ecommerce Business Strategies For Running A Pet Supply Ecommerce Store Recognizing How Important Inventory Management Is To Your Ecommerce Store

How Portal Software Improves Communication Between Board Members

Managing the board of a corporation or not-for-profit, no matter how large or small always comes with a number of challenges. Board members, who may be based in several different cities, need to be able to communicate easily and openly with each other, but they also need to be mindful of security issues. Because board members tend to be quite busy people, finding time for preliminary discussions is as important as it is difficult. As anyone with board management experience knows, the key to running an efficient board meeting lies in the planning and preparation that takes place in the days and weeks leading up to the meeting itself. Ideally, board members should always have all of the factual information they need before the meeting starts and be ready to discuss higher-level questions, which is why making sure there is a secure forum for board members to discuss the information and clarify any questions they might have beforehand is vital for ensuring that meeting time is used as efficiently as possible. One of the most common complaints about board meetings is that valuable time gets wasted making sure everyone is up-to-date on the issues being discussed that could have been spent debating motions and planning for the organization’s future. At the same time, some of the most popular electronic communications tools, such as Jook SMS and Gmail, are notoriously susceptible to hacking. This makes them a risky way to hold discussions ahead of a board meeting and often leads board managers into a double-bind: the tools that their members are most comfortable with and most likely to use in preliminary discussions also pose serious threats to the organization’s security. So how can boards strike a balance between facilitating good conversation while also maintaining security? One of the most popular solutions to both of these problems is board portal software. Companies like Vancouver’s Aprio have developed software that allows board members to share and discuss information through a secure electronic portal that they can access from their mobile device or desktop computer. Portal software not only makes it easy for the board manager to deliver all of the necessary documentation to board members before the meeting begins, it also provides the members with an intuitive, easy-to-navigate way of accessing the documents from anywhere in the world. The portal software also streamlines governance by making everything that board members need available in a single place. Instead of having to scroll through email threads to find the right documents, and potentially getting into inefficient discussions about which version of the document is most up-to-date, with portal software members literally have all the information they need at their fingertips. Board portal software can play a major role in helping boards communicate more effectively, and by giving board members a chance to do more of their work in advance they can drastically improve the efficiency of board meetings. With better communication comes better decision-making, and it is no surprise that some of the most innovative businesses in North America have turned to board portal software to create stronger, more networked leadership and improve board governance. Read also: 6 Things You Should Know Before Starting A Business

Work from wherever you want

Surely we would all be aware by now what it’s like to be in the working environment. You’re often stuck in one place, doing the same old repetitive things for who knows how long and then being expected to do things in the way the boss tells them to. You need to work from anywhere. Moreover, in all this, they are to maintain a good level of motivation so that their mood and levels of fatigue do not take a toll on their workload. As we know, it's just not possible to keep a high level of motivation in a confined environment, you are bound to let it get to you no matter what. Compromising on the quality of work, in turn, could have your boss reprimanding you or in some extreme cases even fire you. So what do you do? How do you even get out of a situation like this? We may have a solution to your issue should you choose to go with it. Northbridge Secure is a company which looks to take people out of the office environment and places them in a more comfortable setting. A setting which they are familiar with and where they will be able to perform better, a setting of their own choice. Whether it's their bed, a park or just sitting around in their living room, the company looks to bring the entire work environment into one centralized location where you can access them from just about anywhere. Essential Things You Need To Take Care Of While You Work From Anywhere What is NetConnect? What net connect is, is a software system launched by Northbridge Secure. It’s a system which allows the user to get out of an uncomfortable environment and move into a more comfortable setting in order for them to increase productivity. They have access to all their files and everything else they will need, just like as they were in their office environment, yet with the comfort of being wherever they want. This way the worker is in touch with their other coworkers and can get whatever work which they want to be done with whatever help they need through the online support of their colleagues as well. It’s basically your entire office on your device, be it a computer or cell phone. This makes it great for people who are constantly on the move. Is it secure? Northbridge Secure claims that they have indeed met whatever safety considerations a usual business is concerned about. It’s common for hackers and other rogue agents to try and infiltrate such a system and take advantage of key data. This could cost your company a lot of money if sensitive information gets into the wrong hands, not to mentioned ceasing to be a company as a whole. Just an overall nasty situation if you think about it, one which you don’t want to get caught up in. For this reason, the company has taken the best measure to ensure security when it comes to their NetConnect software. They have taken note of the potential dangers to the company of working from a software and on personal devices and tried to ensure that there is no access route for hackers to potentially get in and steal data. Long story short, yes, it is secure. You can use it anywhere We talked about this briefly earlier. So on one of those days when you’re out with your friends or family and you remembered that there is a little bit of work to be submitted and you can’t be late. You don’t even have your computer nearby and you start to panic. Well, fear not. NetConnect works on any device you choose, whether it's a cell phone, laptop or tablet. Now you can work anywhere and at any time. You can catch up on work which you are late on either while you’re sitting in the park, or at a bar with your friends. You really don’t need to worry about anything other than getting it across in time and the quality of work. That’s somethings Northbridge Secure cannot help you with. Hopefully, something like this can help you and your work life out just a little bit. It certainly makes things much more efficient for people who don't work well in an office environment and are working part-time in different places. We hope that Northbridge Secure business can be useful, yet feel free to scout the market for whatever suits your needs best. Final Take Away Hence, these are some of the core factors that you have to take care of while you want to improve your work from anywhere. Try to fetch the best results while you want to improve your Read Also: 5 Informal Team Building Activities To Break The Ice Among Co-Workers What No One Tells You About Working Remotely

Delegating And Prioritizing: Tools For Managing Multiple Scheduling Demands

Delegation

Prioritization

How to Develop a Prioritization Matrix and Improve Productivity