What is The Procurement Management Process?

Published on: 10 February 2020 Last Updated on: 13 September 2024

Procurement contracts can often be very overwhelming to create and manage. It involves a lot of different moving parts, from negotiating to price, setting out milestones, defining the scope of work and so much more. You want to ensure the top quality of work for your company without incurring too many extra costs. Learning about the procurement management process can help you navigate this journey with a bit more ease and confidence.

What is the procurement contract management process?

Having a procurement contract management process involves managing the ordering, receipt, and approval of materials from suppliers. It also deals with managing relations with suppliers and sellers. By having an established procurement contract management process, you can ensure that the materials and services provided meet your needs.

What does the procurement management process look like?

The process of procurement management will look different from any project, but loosely follows the following workflow:

Before you even think of procuring anything, your company will realize it needs a certain product or service. Maybe it is something as simple as new computer monitors for one department, or a much bigger project like the construction of a new building as your company expands.

Planning

In this stage, your team will smooth out the details related to the project, determine the budget, and start to draft out a contract. You will begin to write SOW (statements of work) to serve as a document outlining the work being contracted, for all outsider contractors you work with. Check out a sample statement of work here.

Depending on the size of your company and who is in charge of purchasing, you may need to request approval from a higher-up at this point in the procurement management process. A senior manager may need to approve budgets and make amendments to the statement of work.

Requesting quotes

After approval is given, whether that is from a manager or from yourself, you can send out a request for quotations (RFQ) to various sellers. This is when different companies bid for your project. Depending on the risk involved, whether that be physical or financial, there may be more or fewer bidders.

Reviewing and finalizing proposals

This is the stage where your team selects the vendor you want to work with. Usually, teams will have a set of criteria that will use to determine which seller to go with. The reputation of the company and prior experience working with them may also come into play during decision-making.

Negotiation and signing

Once you’ve finalized your selection, your team will have to negotiate with them. After both the buyer and seller are happy with the procurement contract, they will sign the contract and purchase order (PO) will be sent to the seller to purchase materials. At this stage, the contract is active and the project is underway.

Managing and overseeing contractors

The procurement management process doesn’t quite end there. Having someone request frequent status updates and oversee the project will help you keep up-to-date. The progress can be tracked down and in this way you can prevent your company from getting blind-sided by huge issues late on. Monitoring and tracking their work will help you understand if the project is going as planned. If things aren’t going well, at least you can take action earlier in the project than react to it at the end.

Having a records management system in place will make things much easier at the end of the contract as you move closer to payment.

End of procurement contract

Once the contractor completes the work set out in the contract, the procurement management process has ended. This is when the contract formally releases liability and payment is processed. At this stage, invoices, records and other documents from both parties are matched and compared against to ensure that the fees are correct, this is usually achieved with the help of a purchase requisition platform like Coupa’s system.

Knowing what the procurement process is like is integral to any business. You may be on either end of the process, either buying or selling to someone. Governmental bodies often undergo procurement to take on projects like marketing or auditing.

Content Rally

Content Rally wrapped around an online publication where you can publish your own intellectuals. It is a publishing platform designed to make great stories by content creators. This is your era, your place to be online. So come forward share your views, thoughts and ideas via Content Rally.

View all posts

Calculate your Term Loan with the Help of Online Calculator

Any loan that comes with a fixed period for repayment of the debt is known as a term loan. The repayment tenor for a loan can range between 1 year and 20 years, depending on its nature. Similarly, interest rates for term credit can be either fixed or floating. Regardless of the loan type, you must perform an extensive calculation before availing term loans. Using online calculators Manual calculation of interest was a common practice before the advent of special online calculators. While you can still follow the manual route, most people today rely on loan calculators available on the internet for these calculations. Access these term loan calculators on the Internet. In the specified fields, enter the loan principal, rate of interest and tenor. After verifying these details, click on calculate. The tool should show your EMIs for the loan along with the total interest payable. It can help you determine the perfect loan quantum, especially if you operate a company and are seeking a business loan. Here are some advantages of using such a calculator when opting for a term loan – Quick calculations Manual calculations require you to follow a complex formula when determining the interest payable and instalments for a loan. This can be time-consuming and lead to inaccuracies. Term loan calculators offer a better alternative, ensuring speedy calculations every time. It barely takes any time to understand how to use an EMI calculator, making the entire process more streamlined. No errors When you calculate manually, there is always some room for mistakes. When dealing with such large sums of money, even a small error can have a great impact on the outcome. A term loan calculator, on the other hand, almost nullifies this risk of making mistakes. You can use a business loan EMI calculator to make a proper assessment. Essential for loan comparisons Many NBFCs offer term loans to consumers in India. Some of these companies offer credit at lower rates of interest when compared to others. Therefore, to ensure the most profitable deal, you need to compare the available loan products in the market. Several people feel discouraged to undertake such comparisons when performing calculations manually. However, the presence of EMI calculators can greatly simplify this process, allowing you to pick the loan option that suits your individual needs. Taking an informed decision While financers often entice you to avail loans, you need to verify whether you are comfortable with the resulting EMIs for the credit. Calculations can help you understand your exact monthly payments for a particular sum of credit. Therefore, you are free to make the final call based on the results of these calculations. Whether you are looking to finance your growing business or fund a wedding, using a term loan calculator is vital in every case. While there are several types of term loan, the calculator can effectively deliver accurate results in each instance. If you are unsure about interest rates or tenor options for a loan, verify the information online through the lender’s website. Ensure you choose a reputed financing company for term loans to avoid loan repayment hassle or other issues in the future. You can choose NBFCs like Bajaj Finserv, which provide financing up to Rs.30 lakh with flexible repayment tenors. Do not take a chance when availing loans. Use the calculators to determine the perfect loan amount and EMI for you before loan application. Read Also: Using Short-Term Loans To Help Rebuild Your Credit Score 3 Factors That Determine Your Personal Loan Interest Rate 5 Steps To Take If Your Personal Loan Application Is Rejected

What To Know About The Royal Bank Of Scotland?

Scotland-based NatWest Group plc is a holding company for British banking and insurance. The firm manages a wide range of banking brands. NatWest Markets, Coutts, National Westminster Bank, and Royal Bank of Scotland are its principal subsidiary companies in the United Kingdom. Recently, Capital.com showed that the RBS share prices surpassed their 200-day moving average. A wise investment involves more than merely purchasing a stock at a discount. It is the result of a thorough investigation of the state and prospects of a firm. For those who are considering purchasing RBS stock, it is worthwhile to emphasize three areas of interest: Overview: Unstable historyRebrandingShares owned by the government Read further to decide whether you should invest in RBS shares or not. Unstable History Under the leadership of its CEO, Fred Goodwin, RBS expanded quickly, even compared to its rivals. With assets of £1.9 trillion, it acquired a portion of Dutch bank ABN Amro in 2007 and rose to the position of the largest bank in the world. As the money supply was ending, RBS massively overextended itself. The government's pressure failed. So, the state was compelled to intervene and acquired a 79% stake in the bank. Then Goodwin was fired in October 2008. Rebranding To manifest the "beginning of a new era" for the bank, RBS changed its name to NatWest Group. RBS was understandably eager to get past its connection to the 2008 financial crisis and its £45 billion public rescue. According to reports, the name change won't affect the services offered to present clients. NatWest Markets, its loss-making investment banking subsidiary, is being reorganized and simplified to increase profitability. Shares Are Owned By The Government. In 2008, the UK government purchased 82% of the Royal Bank of Scotland shares with that £45 billion state rescue. As a result of the government selling up some of its interests over time, public ownership made up about 62 percent of the total. However, it had recently returned shares worth 1.2 billion pounds to the bank, now called NatWest Group, reducing the government's ownership to 48.1% from 50.60%. How Do They Currently Manage Your Investments? The Coutts Asset Management team is in charge of looking after the investments of Royal Bank Premier clients. Before the market crash, they had previously decided to limit their holdings in smaller companies, such as small and mid-capitalization stocks, since they can be riskier. They added to their holdings of UK equity, which included 'value' stocks in the financial and healthcare sectors. Your investments will still be monitored and diversified to reduce risks and seize opportunities. Conclusion The stock market has had an erratic year. The Ukraine conflict, rising inflation, and the potential for a recession have spurred the further fall of share prices. The RBS share price has been no exception, and it saw an all-time low price in February 2020. However, in May 2021, it again started gaining traction and today holds a good price position. Read Also: Can I File Bankruptcy Without an Attorney?Are Commercial Banks A Good Career Path In 2022?How Artificial Intelligence Is Helping Banking and Financial Institutions?

How to Become Financially Stable Before Age 30

Your twenties can be some of the most exciting years of your life. You're young and experiencing life, but you have to remember that decisions you make now will affect the rest of your life. One of the most common questions people ask in their twenties is how to plan for the future. Check out these useful tips to learn some of the best ways to start off your life and learn how to become financially stable for the long term. Make Plans: This gets the top position because it's the most important. One characteristic you'll find among the wealthy is that they plan things in advance. They set long-term goals and create short and medium-term plans to make them happen. The act of creating real plans makes it more likely that you'll become financially secure. This isn't only about your career and investing, though those are important. Set personal goals for self-improvement and growth. Learn how to keep yourself accountable to your plans so that they become reality. Start by figuring out where you see yourself in five years. You should have a real thought about what you want to happen in your career and personal life. Set shorter term goals to help you accomplish your five-year plan. These can include things like: Pay off student loans Get out of credit card debt Save up for a down payment Visit somewhere exotic Buy a car Many of the plans you need to make relate to enjoying life and your lifestyle. By figuring out the kind of life you want to lead, you learn more about the steps you have to take to achieve it. Budget: Once you have plans, you need to set a budget to make them a reality. The thought of making and keeping a budget intimidate a lot of people. Knowing where your money goes is the easiest way to start becoming financially stable. Sit down and write out how much money you make every month. Include your salary as well as any side incomes you have going. Once you know what you make, write out all your fixed expenses next to them. These will be things like your rent/mortgage, car payment, health insurance, and car insurance. Always include your savings in fixed expenses. What you have left over is the money available for food, gas, entertainment, and other things. Always try to build in some 'funny money'. This is a small amount you can spend on literally anything you want. Having a little flexibility every month makes it easier to keep your budget going. Learn How to Become Financially Stable: Being financially literate is one of the most important things you can do to build your longterm finances. It's pretty much impossible to build wealth without knowing how personal finance works. There are lots of online resources you can use to do this. Start with the basics: budgeting, investing, and finance terminology. It's important to know enough about finances to tell when something is too good to be true. If you don't spend some time to learn how finances work it's almost impossible to become financially secure. You don't have to learn advanced finance and trading techniques, just enough so that you can recognize where your money is going and how to make it work for you. Invest Early and Often: Albert Einstein once said that compounding interest is the most powerful force in the world. It doesn't matter what you invest in, only that you invest early and let your gains compound. Historically the stock market goes up on average. By putting your savings in broad basket funds you can generate consistent growth over the decades. If you don't want to spend too much time you can use a fee-based financial planner to help. Look for low fee index and exchange-traded funds to maximize your gains. Take Some Risks: Your twenties is the best time to take some risks for your future. You're young, you aren't tied down, and you've got nothing but opportunities ahead of you. Start with career risks. You can often get significant pay or benefit gains by moving to a top job. When you're young you don't have the baggage that comes with kids, houses, and rooms full of stuff. If you get a great opportunity across the country or across the world, take it. Don't forget to look for other big opportunities. Starting your own business is still one of the best ways to build real wealth. Your twenties is also the time to put your investments into high risk high potential reward mode. Look for emerging industries and markets that have great potential for large gains. You can check out industry sites and investor groups for new technologies, such as NICI for cannabis investments. You'll see some losses in many of your investments, but even one or two big winners can provide you with significant gains. Make Saving Automatic: One of the best ways to continue saving and investing is to make it completely automatic. There are lots of apps and employer programs available that will set aside part of your income every pay period. This allows you to save and built wealth without having to think about it. When you set up your budget, leave this money out to the side. If it was never something you're spending you won't even miss it. An employer-sponsored 401k is a great way to do this for retirement planning. Many employers offer a match if you invest. This is literally free money for saving. You also get significant tax benefits by investing this way. Remember to Have Fun! Your twenties are the best time to experiment and discover who you are and what you want from life. Take risks, make plans, and build the kind of life you want to live. Think about how to become financially stable, but don't obsess over it. If you liked what you read here, check out some of our other interesting and informative articles to learn ways to improve yourself. Read Also: 3 Must Know Accounting Tips To Help You Finance Correctly Everything You Need To Know About Term Insurance Plan Premium

What is The Procurement Management Process?

What is the procurement contract management process?