What is The Procurement Management Process?

10 February 2020

Procurement contracts can often be very overwhelming to create and manage. It involves a lot of different moving parts, from negotiating to price, setting out milestones, defining the scope of work and so much more. You want to ensure the top quality of work for your company without incurring too many extra costs. Learning about the procurement management process can help you navigate this journey with a bit more ease and confidence.

What is the procurement contract management process?

Having a procurement contract management process involves managing the ordering, receipt, and approval of materials from suppliers. It also deals with managing relations with suppliers and sellers. By having an established procurement contract management process, you can ensure that the materials and services provided meet your needs.

What does the procurement management process look like?

The process of procurement management will look different from any project, but loosely follows the following workflow:

Before you even think of procuring anything, your company will realize it needs a certain product or service. Maybe it is something as simple as new computer monitors for one department, or a much bigger project like the construction of a new building as your company expands.

Planning

In this stage, your team will smooth out the details related to the project, determine the budget, and start to draft out a contract. You will begin to write SOW (statements of work) to serve as a document outlining the work being contracted, for all outsider contractors you work with. Check out a sample statement of work here.

Depending on the size of your company and who is in charge of purchasing, you may need to request approval from a higher-up at this point in the procurement management process. A senior manager may need to approve budgets and make amendments to the statement of work.

Requesting quotes

After approval is given, whether that is from a manager or from yourself, you can send out a request for quotations (RFQ) to various sellers. This is when different companies bid for your project. Depending on the risk involved, whether that be physical or financial, there may be more or fewer bidders.

Reviewing and finalizing proposals

This is the stage where your team selects the vendor you want to work with. Usually, teams will have a set of criteria that will use to determine which seller to go with. The reputation of the company and prior experience working with them may also come into play during decision-making.

Negotiation and signing

Once you’ve finalized your selection, your team will have to negotiate with them. After both the buyer and seller are happy with the procurement contract, they will sign the contract and purchase order (PO) will be sent to the seller to purchase materials. At this stage, the contract is active and the project is underway.

Managing and overseeing contractors

The procurement management process doesn’t quite end there. Having someone request frequent status updates and oversee the project will help you keep up-to-date. The progress can be tracked down and in this way you can prevent your company from getting blind-sided by huge issues late on. Monitoring and tracking their work will help you understand if the project is going as planned. If things aren’t going well, at least you can take action earlier in the project than react to it at the end.

Having a records management system in place will make things much easier at the end of the contract as you move closer to payment.

End of procurement contract

Once the contractor completes the work set out in the contract, the procurement management process has ended. This is when the contract formally releases liability and payment is processed. At this stage, invoices, records and other documents from both parties are matched and compared against to ensure that the fees are correct, this is usually achieved with the help of a purchase requisition platform like Coupa’s system.

Knowing what the procurement process is like is integral to any business. You may be on either end of the process, either buying or selling to someone. Governmental bodies often undergo procurement to take on projects like marketing or auditing.

Ariana Smith

I enjoy writing and I write quality guest posts on topics of my interest and passion. I have been doing this since my college days. My special interests are in health, fitness, food and following the latest trends in these areas. I am an editor at Content Rally.

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Dealing With A Debt Relief Officer For A Better Assistance

Dealing with corporate dignitaries is something that is a hassle taking. It is more hassle taking when you have to deal with the debt repaying structure. It is important to understand a few important aspects before you start handling the debts of the company. Debt can be taken on a varied aspect. In fact, they will also help in catering to some important aspect that will make your way to deal with eth investors easily. The corporate investors are experienced people who can make you more confused when you have to deal with this entire concept of debt. Following up with the debt relief experts There are various debt relief experts, who can help you in dealing with these corporate investors. They are primarily on the note to advise you with the initial steps that have to be taken when you are in business debt. This is an essential aspect as that helps in preventing you from messing up with the debt amount. They have strategies that will help in regulating the entire debt amount. In fact on certain aspects, there are certain conditions that too have to be critically handled. Hence, unless you have an important coordinator in this respect, it becomes excessively hassling. Cutting the cost and contacting the customers These coordinators are actually working as a complete setup manager. They help in cutting the cost of the firm. In fact, they are also experts in reducing the investment strategies at least when you are drenched in debt. They assist you with the investment plans and also on the figuration of the aspects when you have to finish the repayment within a stipulated time. They help in collecting cash from the customers. They also help in regulating or rather balancing the income structure. This is excessively helpful as nothing comes out from your personal pocket. You can repay the debt with the business money with the help of these calculative experts. Looking for reliable proficient It is very much needed to understand that when you get featured with such help, there need to be certain conditions behind it. The foremost condition is to have a good term with the debt relief administrator. You need to be absolutely clear with them about all your details of the business. In fact, you also need to share your business strategies with them. Hence, it is very important to understand that the person you are choosing has to be a reliable one. You can scroll your mouse to the visit here option to know more about him. Contact the agencies There are various agencies that help the firms to choose their private debt relief officers. They have their fixed rates and you can at least have a note on the professional life of the person you are choosing as your personal experts. You can also look for some acquaintance. But it has to be made sure that you choose the right one in this aspect. Ensure to look at the primary aspect of checking the certification in this respect. This will help you to have an idea about his authenticity.

Surviving Loss: What to Do With an Estate After You Lose a Loved One

2.4 million funerals take place in the U.S. every year. If you're not in the funeral business, this is a sobering thought. When a parent dies, the grief and pain you are dealing with can often be compounded by financial pressures if you are named as their executor. In a way, it is flattering to be named a parent's executor. It means they trusted your intelligence, patience, and fairness enough to appoint you the overseer of their property after they are gone. In other ways, it is overwhelming to consider the number of debts, unknown assets, and contentious relatives you will need to keep a record of. If you are unsure what to do when a parent dies and you are the executor, take a deep breath, pick up a pen, and begin to approach your responsibilities in an organized, measured way. What to Do When A Parent Dies and You Are the Executor: Right after someone dies, there is usually a period of chaos. 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The costs of the funeral, as well as getting the decedent's affairs in order, are taken from the estate. Don't be afraid to ask for help to make sure the process goes smoothly and does not end up making you liable for problems that may arise. Stop Payments: The decedent's estate is responsible for any debts that arise after death. Heirs and beneficiaries are not responsible, although some feel a sense of moral responsibility to pay them off. You should notify all credit card companies, government agencies, utility companies, and mortgage banks of the death. This will help you to avoid late charges, and accounts will be transferred to decedent status. Doctors and other health professionals who may be owed fees should also be notified. Check the decedent's credit card statements and be certain to cancel any payments with "auto-renewal," such as those for magazine subscriptions, AARP, AAA, and clubs. You may want to wait a month or two before closing the decedent's primary credit card so that you can view the companies that need to be notified. Be certain to contact the three main credit reporting agencies: Equifax, Experian, and Transunion, immediately. They can flag the decedent's account so no one will try to steal their identity. It is also a good idea to check back two months later to be certain no fraud has occurred. You should be sure to notify Social Security so they will stop payments and you will not be responsible to pay back posthumous checks. If your parent was employed at the time of their death, you will need to call their employer. You can find out about any payments due to them, death benefits, life insurance policies, and beneficiary benefits. Pay Off Debts: Keep a list of how much your parent owed to mortgage companies, credit card companies, car payments, etc. You may need to liquidate assets, such as selling houses or cars, to pay off these debts. Check with a CPA to see if your decedent's taxes have been paid. Money from the estate can be used to pay any money owed to the IRS. You will also need to file taxes for your parent from the day of the year they passed until the date of death. If the estate is large, there may also be state or federal estate taxes to pay. Consolidate Assets: The executor should open a separate bank account for ongoing bills, as well as incoming checks. Keep valuables safe in a safety deposit box. You should hire an assessor to see how much their property is worth. It is your duty as the executor to maintain the decedent's property until it is sold or bequeathed to the proper beneficiary. Distribute Assets and Maintain Healthy Communication: After all known debts are paid, you can begin distributing remaining funds to the family as specified in the will. It is important to get and keep a signed receipt from each beneficiary after they are paid. Many arguments and breakdowns during the asset distribution process happen because folks feel that they are being overlooked or marginalized. It is important to let them know what the timeline is so that they will know exactly what is being done with the funds and when they can expect to receive funds that are due them. It is a good idea to take some time before making investments with estate funds, as grieving can be an emotionally overwhelming time for most. Close the Estate: You may be required to file a petition in court before distributing assets and closing the estate. As the executor, your duty is complete. Take Care of Yourself: Losing a parent can be one of the most confusing, disheartening times in an individual's life. If you are overwhelmed by the complications of what to do when a parent dies and you are the executor, be sure to enlist the help of qualified professionals. By keeping detailed records, liquidating assets, paying off debts, and distributing assets, you can be assured that your parent's affairs have been handled properly and you can begin taking steps toward the next chapter in your life. For more lifestyle advice, read our blog today. Read Also: Eight Essential Tips For Getting Out Of Debt 9 Vital Options For When You’re Desperate For Money

What You Need to Know Before Buying Property with a Tax Lien

You find the house of your dreams but are told by the realtor that the home comes with a property tax lien. Do you give up on that house and find one that doesn’t have a lien? Even though friends and family might suggest you move on, it's better to have a deeper understanding of property tax liens before making a decision. What Is a Property Tax Lien? When homeowners have a financial setback, they often have problems making their mortgage payments. In many cases, they are also unable to pay their property taxes. When a homeowner doesn’t pay property taxes, their property becomes tax delinquent. A property tax lien prevents this property from being sold or refinanced. Depending upon the state they live in, after a certain period of time, the municipality can repossess, seize, and foreclose on the property. When this happens, the town or county that is owed the taxes issues a property-tax lien certificate against the property. The lien includes the owed taxes, penalties, and interest. Once there is a foreclosure, this certificate is then made available for sale, usually in an auction. There are two types of sales based on unpaid property taxes. Tax Deed Sale: A tax deed is a legal document that transfers property ownership from the homeowner who didn't pay the taxes and the municipal governmental entity owed the taxes. In turn, the government then has the authority to sell the property, collect the owed taxes, and transfer ownership to the purchaser. In this case, the property is sold at auction and includes unpaid taxes. Buying a foreclosed property gives you complete ownership of the property. The price may start low but is often driven up by competing bidders. Once the property is purchased by the highest bidder, it is owned clear and free of all mortgages and liens against it. Tax Lien Sale: In this type of sale, the lien is auctioned off to the highest bidder. It includes the interest incurred. If the liens are not paid, the new owner can foreclose on the property. Many states will utilize a tax lien sale in an attempt to get their unpaid taxes from the homeowner. They usually come with high penalty fees. The process and time period associated with tax lien sales depends upon the state where the property is located. Homeowners whose property is sold in a tax lien sale are given a period of time— a redemption period—to pay their taxes plus interest to the holder of the lien. The owner of the lien may not end up owning the property should the homeowner pay back the taxes plus interest. However, there is an opportunity to make money from the accrued interest. Interest rates vary by state, for example: In Florida, the maximum interest rate is 18 percent with a guaranteed minimum of 5 percent on liens redeemed early. The Mississippi tax lien rate is 18 percent—1.5 percent per month—and must be repaid in two years. Iowa’s interest rate is on the lower side, at 2 percent. The interest rates and sales process are structured by local jurisdictions and are also dependent upon the auction. Be sure to check with the municipality before making decisions. Because of low interest rates and the volatile stock market, many people are looking for other ways to get a return on their investment. With more than$14 billion in unpaid property taxes, purchasing properties with liens, for some, is a viable investment opportunity. It is important to understand what you are buying before you make an offer. When you purchase a tax lien certificate, you are not attaining ownership of a piece of property. You are purchasing the lien on the property. The delinquent homeowner still owns the property. When you buy a tax deed, you take ownership of the property in its entirety. Read Also: Property Investment Success Stories 6 Tips On How To Pay Off Your Tax Debt Investing In Property Is Investing In Your Future A Quick Guide To The Legal Steps Of Buying A House Why Off-Plan Investment Is Beneficial For Expats 5 Easy Estate Planning Tips To Help You Plan For The Future

What is The Procurement Management Process?

What is the procurement contract management process?