Why Automation of The Procure-to-Pay Cycle Is Critical?


15 February 2016



Organizations across the world are facing the brunt of rising commodity prices and increasing procurement costs. Executives are hard-pressed to make a tangible difference to supply chain profits. But cost-cutting is adversely affecting investment decisions and chances of expansion across the board. Read further to know the top Reasons Why the Automation of the Procure-to-Pay Cycle Is Critical.

Technology enables companies to look offshore for cheaper resources and raw materials. Procurement has become a more important process than it had been before and geographical boundaries to availability are diminishing. The procure-to-pay cycle is considered a crucial strategic operation, in which expenses need to be closely monitored.

10 Reasons Why Automation of Procure-to-Pay Cycle Is Critical


Organizations need a comprehensive approach by which operations are aligned to lower procurement costs. Every department needs to be made accountable for its costs and effective use of assets. This is only possible through automation, which includes monitoring of requirements and expense optimization. It helps to procure the assets at competitive prices. Automation of your procure-to-pay cycle can bring immense benefits to minimal investments. Here are 10 of them.

1. Save time

Automation means faster cycle times. An Aberdeen Group report found that organizations that have implemented e-procurement initiatives have halved their transaction cycle time. This means faster order processing, instant approvals, and better decision-making. The future belongs to organizations that have automated systems, as speed, efficiency, and effectiveness of procurement solutions provide a competitive edge in the market.

2. Save money

Big savings are now possible with manual procurement fading into the future. Shortened procurement and fulfillment cycles reduce administrative costs and improve staff productivity. Employees can use their time more strategically instead of pen-pushing. Consolidation of orders from different departments results in manifold advantages like decreased cost per transaction, reduced maverick spend, increased negotiation power, and volume discounts.

3. Reduce errors

Automation ensures better accuracy. Multiple receipts, documents, and bills are no longer in the picture as vendors log in their quotes and departments key in their requirements. Endless matching and re-submission of documents are no more the order of the day. Clerical errors are minimized and you can identify the best and worst-performing assets and other variables to plan for the future.

5. Be compliant

Automated procure-to-pay solutions ensured standardized procurement practices, pre-negotiated pricing and real-time data that ensures compliance. Maverick spending comes down to zero as procurement managers look out to established vendors who provide better prices than the rest. Standardized equipment and products are bought only from vendors that ensure compliance across the board.

5. Improve negotiations

Large volumes are open invitations for vendors who can provide discounts and still get better profit margins. When there is the consolidation of requirements from different departments, procurement managers and executives are better placed to negotiate stronger terms that deliver profits.

6. Get vendor visibility

Automated procure-to-pay solutions provide better visibility to the procurement process and ensure single-window clearance. Vendors do not need to meet multiple stakeholders and fill up diverse forms just to quote the price. All they have to do is log in to the cloud-based system and fill up the electronic forms.

7. Be better informed

Procurement policies can easily be accessed and any deviations can be instantly red-flagged. Executives, vendors, and agencies just need to access the procure-to-pay system for clarification about the process and polices to ensure compliance.

8. Communicate completely

Communicate completely

Procurement communication is never blocked as every transaction leaves an audit trail. The information that can be accessed immediately upon authorization and the entire pipeline is better managed.

9. Enhance control

Executives and managers have access to real-time business data that can instantly refer to the financial health of their organizations. With automated procure-to-pay solutions, you can access all spending with the click of a mouse. Minute information that can change purchase decisions for the betterment of the company is available. Detailed control of the process helps limit spending and stick to the budget.

10. Gain the competitive edge

Reduced costs, increased accuracy, better control, and transparency give you a smart, streamlined, resourceful supply chain. The smarter purchasing decisions boil down to better financial health that can give you a competitive edge in the market.

Automation helps you to build a smarter procure-to-pay system. It is imperative that organizations move on from cumbersome manual operations to cloud-based automation systems to streamline their supply chain and procurement processes.

Expensing platforms are easy to use and adaptable automated systems which facilitate procurement, invoicing, and expense management. With Expensing procure-to-pay systems, the procurement process becomes better streamlined, with faster cycle times and better control and visibility.

Image Credit: stampli.com

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Freight Forwarding

How Freight Forwarding Streamlines Supply Chains For Efficiency

In the ever-expanding global marketplace, businesses face numerous challenges when it comes to managing their supply chains efficiently.One key solution that has emerged as a driving force behind enhanced business efficiency is freight forwarding. These specialized logistics experts play a crucial role in simplifying and optimizing the complex process of moving goods from one point to another across the globe.Let us explore how freight forwarding significantly boosts business efficiency, streamlining operations and contributing to overall success.1. Seamless Transportation and Logistics ManagementFreight forwarding companies like Scan Global Logistics offer comprehensive transportation and logistics solutions. By relying on our expertise, businesses focus on core competencies while freight forwarders handle international shipping, customs clearance, coordinating shipments, choosing efficient routes, and ensuring timely deliveries. This streamlines the entire supply chain, alleviating the burden on businesses.2. Cost-Effectiveness through ConsolidationOne of the significant advantages of freight forwarding is the ability to consolidate shipments from multiple clients into a single container. This practice of freight consolidation offers businesses reduced shipping costs and maximized container space.3. Expertise in Customs Compliance and DocumentationFreight forwarders' expertise in international customs regulations simplifies cross-border movement, ensuring accurate and compliant paperwork to avoid delays and penalties, and fostering smoother trade relationships.4. Real-Time Tracking and VisibilityAdvanced tracking technology in modern freight forwarding provides real-time visibility into shipment locations and statuses, empowering businesses with enhanced transparency for informed decisions, anticipating delays, and better communication with customers and partners.5. Risk Mitigation and Insurance OptionsFreight forwarders offer risk management services, including cargo insurance, safeguarding businesses from potential losses during transit. This allows companies to trade with confidence, focusing on growth without worrying about unexpected setbacks.Conclusion:In today's fast-paced global economy, efficiency is a key driver of success for any business. Freight forwarding services play a pivotal role in enhancing efficiency by streamlining supply chain operations, reducing costs, ensuring compliance, and providing real-time visibility.By partnering with professional freight forwarders like Scan Global Logistics, businesses can navigate the complexities of international trade with ease, giving them a competitive edge and fostering sustainable growth in the international market.Read Also:Is Marine Transportation A Good Career Path?Tips For Protecting Your Overseas ShipmentsComplex Supply Chains Network and Business Complexity

Control Your Emotions

5 Day Trader’s Methods to Control Your Emotions While Conducting a Business

Are you a new trader struggling to control your emotions? Do you feel like you're constantly making bad decisions that cost you money? You're not alone. Many traders struggle with emotional control, especially in the beginning. In this blog post, we will discuss five tricks that can help you stay calm and how to control emotions while trading. By following these tips, you'll be able to make more informed decisions and avoid costly mistakes! Commonest Problems in Day TradingFirst, we would like to address the commonest emotional issues a trader can encounter when making a deal. Fear of Missing Out FOMO is probably the most difficult emotion to deal with as a trader. FOMO can lead you to make impulsive decisions that are not well thought out. When you see the market moving and you're worried about missing out on potential profits, it's important to take a step back and assess the situation before making any decisions. Greed Greed is another emotion that can be detrimental to your trading success. When you're in a trade and the market is moving in your favor, it can be tempting to hold on for more profits. However, this can often lead to giving back your gains or even losing money. It's important to take profits when they're available and not get too greedy. Anger Anger is another emotion that can lead to impulsive, irrational decisions. If you're angry at the market for moving against you, it's important to take a step back and calm down before making any decisions. Once you're in a trade, it's also important to not let your emotions affect your exit strategy. Fear of Failing Fear of falling can often lead to paralysis by analysis. You may be so afraid of making a mistake that you don't make any trades at all. This can be costly, as you miss out on potential profits. It's important to remember that everyone makes mistakes; the key is to learn from them and move on. Lack of Discipline Lack of discipline can often lead to overtrading. When you're not following a set plan or strategy, it's easy to make impulsive decisions that are not well thought out. This can lead to losses, as you're not sticking to a proven system. It's important to have a trading plan and stick to it. What Tricks Should You Use?Now, let's take a look at the tricks we've prepared for you. 1.  Take Frequent Breaks One of the most important things you can do to stay calm while trading is to take frequent breaks. Sitting in front of your computer for hours on end will only increase your stress levels and make it more difficult to make rational decisions. Get up and walk around every few hours, or take a break to meditate or do some deep breathing exercises. You'll come back to your trading refreshed and with a clear head. 2. Set Realistic Expectations If you're constantly expecting to make huge profits on every trade, you're setting yourself up for disappointment. It's important to have realistic expectations when trading, as this will help you stay level-headed when things don't go according to plan. Accept that you will have losing trades, and don't beat yourself up over them. Focus on the long-term goal of becoming a profitable trader, and remember that it takes time to achieve success. 3.  Create a Trading Plan Another way to stay calm and in control while trading is to create a detailed trading plan. This plan should include your entry and exit points, your stop-losses, and your profit targets. By having a plan in place, you'll know exactly what you need to do to make a successful trade. This will help to eliminate any guesswork or emotion from the equation. 4.   Stick to Your Strategy Once you have a trading strategy in place, it's important to stick to it. This can be difficult, especially when you're feeling emotional about a trade. However, if you've done your research and you're confident in your strategy, trust it and don't second-guess yourself. It's also important to remember that no trading strategy is perfect, and there will always be some risk involved. 5. Manage Your Risk Finally, one of the most important things you can do to stay calm while trading is to manage your risk. This means only risking a small portion of your account on each trade, and using stop-losses to limit your losses. By managing your risk, you'll be able to stay in the game even if you have a few losing trades. In Conclusion Emotional control is essential for any trader, but it can be especially difficult for new traders to master. By following the tips in this blog post, you'll be on your way to becoming a more successful and profitable trader! Remember to take breaks, set realistic expectations, create a trading plan, stick to your strategy, and manage your risk. With these tricks, you'll be able to control your emotions and make more informed decisions while trading.Read Also:Forex Trading Wisdom: Talk Yourself Out of Bad Trades Investing and Trading 101: Investment Ideas for Newbies The Profit Revolution: The Best Bitcoin Trading And Investing Platform Passive Income And Crypto Trading: Here Is How You Can Start

Project Management Tool!

Redmine Demo Vs. Trello Demo: Choosing The Right Project Management Tool!

Welcome to the ultimate battle of project management tools: Redmine vs. Trello. It is no secret that choosing the right software can significantly impact your team's productivity and collaboration. Today, we will embark on a journey to explore the Redmine demo and the Trello demo options from the two popular project management tools. So, let's dive into the article to know the key features, pricing, and user reviews and find the perfect solution to manage your projects efficiently. Let the battle of the demos begin! Redmine Project Management Software Redmine is an open-source project management software that assists teams in efficiently tracking and managing projects. With its user-friendly interface, Redmine allows users to create projects, assign tasks, set priorities, and track progress. It offers a range of features, including issue tracking, time tracking, and Gantt charts. The flexibility and customizable nature of the Redmine software make it suitable for various industries and project management methodologies. Whether you're a small team or a large enterprise, Redmine aims to streamline your project management process and enhance collaboration. Redmine Software Features Customization One of Redmine's standout features is its high degree of customization. You can tailor the software to match your specific project management requirements. From custom fields and workflows to user roles and permissions, Redmine allows you to adapt the tool to fit your team's unique processes. Issue Tracking Redmine excels in issue tracking, offering a comprehensive system to create, assign, and prioritize issues. With features like status updates, due dates, and progress monitoring, Redmine ensures that your team stays on top of tasks, identifies bottlenecks, and resolves issues promptly. Integration Capabilities Redmine offers many integrations with popular tools and platforms, enabling seamless collaboration and data synchronization. Whether you need to connect with version control systems, customer support software, or communication tools, Redmine's integration capabilities make it a versatile solution for cross-functional teams. Redmine Pricing Let's talk about everyone's favorite topic: pricing. Redmine is an open-source project management tool that is free to download and use. You can customize it to suit your needs and enjoy its full features without worrying about breaking the bank. However, remember that Redmine might require technical expertise for setup and maintenance, so consider the associated costs if you don't have an in-house IT team. Redmine provides a self-hosted demo version that allows you to explore its features within a sandbox environment. The Red mine demo offers a great opportunity to test drive the software and understand its capabilities. However, setting up the demo might require some technical know-how, so if you're uncomfortable, you might need some assistance. Redmine Reviews Redmine has built a loyal following in the project management world. Users praise its flexibility, customization options, and robust issue-tracking capabilities. However, some mention that the learning curve can be steep, especially for non-technical users. It could be the perfect match for your team if you're willing to invest some time and effort to harness Redmine's power. Trello Project Management Software Trello is a visual project management tool that helps teams organize and prioritize tasks using a flexible board and card system. With its intuitive interface, Trello allows users to create project boards, add cards for tasks, and collaborate seamlessly. It offers tasks, assignments, due dates, and checklists to keep projects on track. The simplicity and ease of use of the Trello software make it a popular choice for individuals, small teams, and even large organizations. Whether you are planning a vacation or managing complex projects, Trello provides a visual and organized approach to project management. Trello Software Features Visual Task Management Trello's card-based interface makes task management a breeze. You can create cards for individual tasks, assign team members, add due dates, and attach relevant files. The visual nature of Trello's boards allows for a quick overview of the project's progress, ensuring transparency and easy collaboration. Task Assignments And Due Dates Trello allows users to assign tasks to team members and set due dates, ensuring accountability and timely completion. Assignees receive notifications, enabling them to stay informed about their responsibilities and deadlines. Easy Workflow Automation Trello's automation features, powered by its Butler functionality, save time and effort. You can automate repetitive tasks, set triggers and actions, and create rules to streamline your workflow. This feature reduces manual work and allows your team to focus on high-value tasks, boosting overall productivity. Trello Pricing Trello offers a tiered pricing structure that caters to different business sizes and needs. The software offers a free subscription with limited capabilities that is ideal for small teams or personal usage. If you require advanced functionalities like file attachments, automation, and team overviews, Trello's paid plans will be your go-to option, starting at a reasonable monthly fee. So, budget-conscious folks, take note of these pricing differences as you weigh your options. The vendor offers a cloud-based Trello demo that allows you to dive right in without any setup hassles. With a few clicks, you can start creating boards, adding cards, and experiencing Trello's intuitive interface. It's a user-friendly option that gives you a taste of what Trello offers without technical hurdles. So, if you prefer a quick and seamless demo experience, Trello's got your back! Trello Reviews Regarding Trello, users rave about its simplicity, visual appeal, and ease of use. The drag-and-drop interface and card-based system receive high praise for keeping teams organized and focused. Some users mention that Trello's free plan may feel limiting for more complex projects, but the paid plans unlock additional features. So, if you're all about simplicity and collaboration, Trello might be the tool you've been searching for. Redmine Demo Vs. Trello Demo—Concluding Remarks In the Redmine demo vs. Trello demo battle, the winner depends on your team's specific needs and preferences. Redmine excels in issue tracking, time tracking, and Gantt chart functionality, making it ideal for teams that require detailed project management capabilities. On the other hand, Trello offers a visual and intuitive board and card system, perfect for individuals and small groups looking for a simple and flexible approach to project management. When deciding, consider your team's size, project complexity, and desired features. Please take advantage of the demos provided by both platforms to experience their user interfaces and functionalities firsthand. With the right project management tool in your arsenal, you'll streamline workflows, enhance collaboration, and drive success. So, let the battle of the demos guide you toward finding your team's perfect project management solution.Read Also:Using Project Management to Maximize the Holiday Season at Work 7 Common Construction Project Management Problems 7 Convenient Services Project Management Companies Offer Landlords