Organizing an Event This Year? Here’s What You Need to Know.

We have all seen what a pandemic can do to the event industry. Not only that, but we have also seen how hard it is to organize a small gathering without breaking any laws. Depending on where you live, the laws may have been even worse than that.

However, things are starting to get more relaxed in many parts of the world. We can’t guarantee the complete legality of events in your area, as we are not a law firm of any kind, but we can give you some sound advice to keep your events as much within the safety standards as possible.

Venues Need to Rethink Their Communication Strategy

Venues Need to Rethink Their Communication Strategy

Communication is the key to creating a seamless experience for everyone involved. And in the current context, that is more evident than ever. Venues need to lay out their entire set of rules for the event to all the guests and staff. That way, you’ll be able to ensure that everyone knows what they need to do and that there won’t be any mishap.

Ensure that your message gets across well without creating panic or confusion. The last thing we need after such a long pandemic is to prolong people’s fears.

Use Digital Tools to Make Everything Better

We live in a world where technology is widespread. Using the internet is as easy as ever, and staying connected is stupid-simple given the fact that almost everyone carries a smartphone.

Make sure to use every tool at your disposal to plan ahead of time, keep in touch with vendors, sell tickets more easily, and plan out the layout of the building for the event. From mail apps to getting insurance for special events online, you can get a lot of things done with a simple computer or smartphone connected to the web.

Practice Social Distancing When Planning Out the Seating

Practice Social Distancing When Planning Out the Seating

Ideally, you’ll want to leave a seat empty in every straight direction that the participant will be juxtaposed against. In short, leave one seat empty in front, in the back, and on the left and right side of each participant. Or, at the very least, leave a seat empty on their left and right, and try to distance the rows in front and back of each participant.

Food and Beverages – Basic Rules

If you’re going to organize a corporate event, then you’ll probably want to have a self-service buffet. That’s out of the question, unfortunately, given the current context. As long as you have a good catering service and preferably some professional waiters, you could try to organize a seated dining scenario.

Alternatively, you could ask each participant what they would like to eat and order every meal in separate packaging. A more cost-saving solution would be to order pre-packed meals and keep them in the fridge until the attendees arrive. You will then place the meals on each attendee’s desk before they arrive. Handling meals carefully is a must.

Ticketing Alternatives

Ticketing Alternatives

While there are bound to be people who will prefer physical tickets, we’d advise you to encourage them to grab their tickets online. Creating a purely online ticketing system saves you money, reduces the risk of spreading viruses, and greatly reduces the overall waiting time.

Not only that, but it allows people to order their tickets from wherever they might be. So you won’t have to keep a physical operator at your booth and you’ll be able to sell tickets much more efficiently.

Your Thoughts?

If you follow our guidelines, your events should be practically safe against any virus. However, we’re curious to see if you’ve got any other suggestions to make events even safer for everyone involved.

With that in mind, feel free to leave us a comment down below and share your thoughts with the rest of our community. Also, we would really appreciate it if you shared this article with your contact on social media. Thank you!

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Ariana Smith

I enjoy writing and I write quality guest posts on topics of my interest and passion. I have been doing this since my college days. My special interests are in health, fitness, food and following the latest trends in these areas. I am an editor at Content Rally.

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