Tips for Your Next Business Conference


11 July 2020


Business Conference

For many businesses, 2020 has been the Year of the Video Conference. Companies around the world kept the show on the road by relying on the impressive and innovative software available on the market, without which business would have stalled or stopped.

For employees, the experience has involved a steep learning curve, as they attempted to adapt to a whole new way of working. Gone was face-to-face interaction, in its place came the video conference.

If new to the world of virtual conferences, it can be useful to remember a few essential tips to ensure your next business conference goes smoothly.

Here are Tips for Your Next Business Conference:

1. Plan Ahead

Don’t wait until just before the call to try out the software. Before the meeting begins, you will want to check that your speakers, webcam, and microphone are all working correctly. Nothing looks less professional than scrambling to fix a tech issue. You may also want to test the connection in your area. The more people on a call, the higher the demands on your computer and connection.

It can also be helpful to set an agenda for the meeting or to sketch out a plan. By giving each attendee talking points to follow, you can keep the meeting on track and on-point, ensuring a productive conversation.

2. Explore the Tools

One of the main benefits of video conferencing is the incredible array of tools at your disposal. Many video conferencing services allow you to share your screen, use a digital whiteboard to sketch out concepts, or to schedule meetings through Google Calendar or Outlook.

If you’re using Zoom, you can also hide a cluttered or bland backdrop, with their virtual background feature. You can pick from the standard options or download one of the beautiful videos or high-quality images from hello backgrounds ( They have hundreds of options to play around with, including private offices, home interiors, skylines, and even a few images of tropical paradises – for those into wishful thinking.

3. Options for Hosts

When hosting on a video call, you have a lot more options than in person. At a regular meeting, you can’t just mute someone, but then again, nor can people multitask without anyone noticing. Consider your options. By preventing people from being muted, you will ensure they cannot multi-task or get distracted from the call. However, this can lead to issues with background noise, as children or pets cause disruptions.

Additionally, you’ll also be able to record the meeting for those who could not attend, or for future reference. It can provide a fantastic resource for training new employees, as well as ensuring complete organizational transparency. Plus, it’s convenient for anyone to take the minutes.

Finally, consider the number of people you want at a meeting. Some may say, the more, the merrier. However, large conferences are prone to distraction and can hamper the connection. Keeping meetings more streamlined might seem exclusionary. But it can help promote better organization and collaboration as people feel their meetings are more impactful and useful.

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HHA Business

How to Choose Insurance When Launching Your HHA Business

If you have decided to make a career in the home healthcare aide industry or set up a home healthcare aide agency, you already have a fair idea of how to set up your business. You know what kind of qualifications you need, or you must seek in your employees, and know what inherent qualities, such as compassion and patience, are needed to succeed in this field.  However, many HHA agencies start out without a comprehensive insurance plan covering them, and this can prove to be a dangerous lapse. Take a look at some facts that were outlined in a report by NERA Economic Consulting, commissioned by the U.S. Chamber Institute for Legal Reform. In the year 2008, small businesses in America paid up a total of over $105 billion towards tort liability. Small businesses absorbed about $35.6 billion of tort costs and paid from their funds, not through insurance. Medical malpractice costs plus other tort liability cost for small businesses amount to over $133.4 billion. The fact is that no small business owner wants to think about being dragged into a lawsuit when they are just about to embark on the business, but this is not something that can be ignored. The potential costs are simply too high, and they can push your fledgling business to the brink of ruin. Remember that letting a claim go unchallenged is not a very good option for you either, since your inaction may be taken as an admission of guilt by potential/future clients. This could impair your future business drastically. Given the disastrous consequences that a lawsuit against your agency can have, it makes business sense for you to get insurance cover in place as one of your top priority items when you set up your HHA agency. This also true if you are setting up a non-medical HHA agency. In fact, take a look at this step by step guide to setting up such an HHA agency, and you will see insurance coverage listed here as one of the critical tasks to do. Can liability insurance cover you effectively? The answer is a resounding YES! A savvy business owner knows that insurance is a simple, effective way to protect the business financially. Legal issues tend to run up bills that can be huge, even if you can prove your innocence and do NOT have to pay damages. There are costs associated with fighting your lawsuit, remember, and without the right insurance in place, it is your business that absorbs all these costs. To prevent this, you need to opt for the right kind of insurance plans to cover all your bases. Take a look at what you need: General liability insurance explained: This is broader base insurance that is often referred to as business liability insurance.  For example, if your aide accidentally damages some medical equipment that is at the patient’s place when they are operating it, this insurance may kick in to cover any costs arising from legal claims made against you for property damage or bodily injuries resulting from your services or operations. Malpractice liability explained: This insurance coverage kicks in when a claim is made against services you or your aide have provided. There may be patients or family members of patients alleging that you/ your aide were negligent in duties or there was a failure to perform services as claimed or that you gave wrong advice that led to some detriment to the patient. In any such situations where you are accused of a lapse in medical care that has led to some harm to the patient, your malpractice liability insurance helps cover the risk. Wrap: Knowing how your insurance plan protects your business helps you tackle legal claims with confidence, challenging allegations that are falsely made against you. Talk to your insurer and understand the many benefits that your insurance plan provides because this may be your lifesaver in a challenging situation with a client. Read Also: Finding The Right Hospital Your Simple Guide To GAP Insurance


Lease Vs Buy: What’s Better For The USA Based Business

Small business owners face numerous considerations when deciding whether to purchase or lease a business facility. Once a business owner identifies their specific facility requirements and successfully locates the ideal property, they encounter another crucial choice: Should they buy or rent the property? This decision arises in two distinct scenarios: First, when the owner of the desired property is open to either selling or leasing it, and second when you have multiple options, some available for purchase and others for lease. To make this decision confidently, it's essential to evaluate the financial aspects and the determining factors that influence the suitability of leasing versus buying a business facility. Comparing The Economics Of Leasing Vs. Buying What should you go for when it comes down to lease vs buy for business? In business decisions, few choices are as pivotal as determining whether to lease or buy assets. This holds for many assets, from real estate to equipment, vehicles, and more. This decision can have significant financial implications for business owners, and understanding the pros and cons of leasing versus buying is crucial for informed decision-making. Let’s explore the economics of these two options, exploring the advantages and disadvantages of each to help business owners make the right choice for their specific circumstances. The Economics Of Leasing Leasing, as a financial arrangement, is a concept that extends beyond the realm of property and includes various assets such as vehicles, equipment, and even software. At its core, leasing is a method of obtaining the use of an asset for a specified period while making regular payments to the asset's owner, whether it's a lessor or a financial institution. The economics of leasing involve several key factors that affect the decision to lease rather than purchase outright. One of the primary economic benefits of leasing is the conservation of capital. When you lease an asset, you avoid the substantial upfront cost of purchasing it. This is particularly advantageous for businesses, allowing them to allocate their capital to other essential operations or investments. For individuals, it means not having to deplete their savings to acquire a costly asset, whether it's a car, a piece of machinery, or even a home. Leasing often offers more predictable and manageable cash flows compared to outright ownership. Lease agreements typically involve fixed monthly payments over the lease term, making it easier to budget and plan for expenses. Tax benefits can also make leasing an economically attractive option. In some cases, lease payments are tax-deductible as a business expense. This can lead to significant tax savings for companies. However, tax benefits can vary depending on the asset being leased and the specific tax regulations in place. However, There Are Economic Drawbacks To Leasing As Well: Long-Term Costs: Over an extended period, leasing can be more expensive than buying, primarily due to the cumulative cost of lease payments. No Equity Buildup: When you lease, you do not build equity in the asset. It remains the property of the lessor. Limited Control: The lessee must adhere to the lessor's terms and conditions, which can be restrictive. The Economics Of Buying The decision to buy an asset, whether a property, a vehicle, or any significant investment, is a fundamental economic choice with both immediate and long-term financial implications. Understanding the economics of buying involves considering various factors that impact the purchase decision and how ownership affects one's financial situation. One of the central economic aspects of buying is the upfront cost. When you decide to buy an asset, you typically need to pay the full purchase price, which can be a substantial one-time expense. This upfront payment represents a significant commitment of financial resources and can affect your liquidity, especially for big-ticket items like real estate or high-end machinery. Buying an asset often means having complete control and decision-making authority over it. You can customize, modify, or use the asset as you see fit. This sense of ownership can be economically empowering, allowing you to tailor the asset to your specific needs or preferences. Mortgages and loans are common financial instruments for buying high-value assets like real estate or vehicles. These arrangements enable individuals to spread the cost of the asset over time. While loans may involve interest payments, they make the purchase more accessible and can be financially strategic. However, Buying Also Has Its Economic Downsides: Higher Initial Costs: Purchasing assets often requires a substantial initial investment, burdening businesses with limited capital. Risk of Depreciation: Some assets, like vehicles and certain equipment, can depreciate over time, impacting their resale value. Maintenance Costs: Owners are responsible for maintenance and repairs, which can be costly. Reduced Flexibility: Selling owned assets can be time-consuming and might not be feasible in rapidly changing business environments. Factors To Consider When Making The Lease Or Buy Decision The lease vs. buy decision is critical and can significantly impact a business's financial health and long-term prospects. To make an informed decision, business owners must weigh several important factors. Here are key considerations to keep in mind: Financial Considerations The financial aspect is often the cornerstone of the lease or buy decision. One of the initial considerations is the upfront costs. Buying a property typically involves a substantial financial commitment, including a down payment, closing costs, and potential expenses for renovations or furnishing. On the other hand, leasing usually requires a security deposit and the first month's rent, which are notably lower than the upfront costs of buying. Another critical financial factor is the monthly expenses associated with each option. While leasing tends to result in lower monthly costs than buying, owning a property often entails higher mortgage payments. However, these payments contribute to building equity in the property. Additionally, the potential for property appreciation is a financial consideration, as owning a property allows you to benefit from the property's value increase over time. Conversely, leasing may increase annual rent, impacting your financial planning. Lastly, the tax implications are significant. Property ownership can provide tax benefits, such as deductions for mortgage interest. In contrast, leasing does not offer these tax advantages but may simplify financial management. Long-Term Goals Your long-term objectives play a pivotal role in the lease or buy decision. Buying might be the more suitable choice if you are interested in benefiting from property appreciation and potentially selling the property for a profit. On the other hand, if flexibility is a priority, such as the ability to relocate or change your living situation without the responsibilities of property ownership, leasing provides greater adaptability. Understanding your long-term goals is crucial in deciding to align with your aspirations. Responsibilities and Maintenance The responsibilities and maintenance associated with each option are essential factors to consider. Property maintenance costs, such as repairs and upkeep, are the responsibility of property owners. Leasing, however, often shifts these responsibilities to the landlord responsible for maintaining the property. Moreover, property ownership allows for customization and renovation, allowing you to modify the property to your preferences. In contrast, leasing may come with limitations on modifying the property, as any alterations typically require landlord approval. These factors highlight the practical aspects of the lease or buy decision and the degree of responsibility you are willing to undertake. Market Conditions The state of the real estate market at the time of your decision is a critical external factor. It can significantly influence the cost-effectiveness of leasing or buying. Buying may be more advantageous in a buyer's market, characterized by lower property prices and favorable interest rates. In contrast, leasing might be the more prudent choice in a seller's market with rising property prices, as property prices may be inflated, making buying less cost-effective. Duration of Stay Your anticipated duration of stay in the property is a key factor. For a short-term stay, leasing is often a more practical option. Buying may not provide enough time to build equity and recover the upfront costs of property ownership. Conversely, plan to stay in the property for an extended period. Buying can be financially advantageous in the long run, allowing you to benefit from property appreciation and build equity over time. Making The Decision The decision to lease or buy should be based on your business's unique needs, financial situation, and long-term goals. Conducting a thorough cost-benefit analysis, factoring in your specific circumstances, and considering how the economics of leasing or buying align with your business strategy is advisable. Read Also: How Business Owners Can Better Utilize Freelance Work 5 Office Organization Tips Every New Business Owners Must Know Alternative Business Financing – What Is It And How Do You Do It?

Iot Devices

How Do Iot Devices Improve Warehouse Management?

Sales growth in e-commerce is good. But as the business expands, it becomes increasingly difficult for warehouse managers to track large volumes of goods. Products can get lost, deteriorate or, conversely, take up extra space. In order to restore order and have time to respond to customer requests on demand, warehouses turn to IoT devices. Let's look at how the Internet of Things simplifies inventory control and revolutionizes warehouse management. Inventory management means coordinating and controlling the movement of goods in a warehouse: getting new products; their movements around the warehouse; storage of products; return of units; SKU extension; checking the rack code and so on. It is often impossible to fit such volumes of information into spreadsheets, besides it is not very convenient. Therefore, enterprises buy IoT solutions for warehouse management in order to work efficiently. IoT solutions for enterprises IoT devices automate warehouse processes and reduce labor costs. This can be done by implementing the following technologies: Drones It is not easy to move around a large warehouse to describe the location of goods and climb the stairs to high shelves. In addition, it takes a lot of time to search. Amazon has long had an army of 200,000 robots working in warehouses with humans for better drone management delivery systems. They saved people from having to walk 10-20 miles a day on a concrete floor and helped the company store 40% more inventory. They also increased the average productivity of the assembler to 100 units per day, and managers plan to increase these figures by 3-4 times. Robots Industry and warehouses are priority places where global robotization is unfolding. According to recent reports, the warehouse robotics market is steadily growing by 15.26% per year and will reach $9.5 million by 2026. Amazon has long had an army of 200,000 robots working in warehouses with humans. They saved people from having to walk 10-20 miles a day on a concrete floor and helped the company store 40% more inventory. They also increased the average productivity of the assembler to 100 units per day, and managers plan to increase these figures by 3-4 times. Radio frequency identification tags Radio Frequency Identification (RFID) tags can be embedded in IoT devices. These tags store much more data than traditional barcodes. They can be used to scan up to 200 tags at a time. The received inventory information is stored in the cloud platform, automatically processed, and analyzed. The expiration date, serial numbers, sizes, manufacturers, and other product information do not need to be entered manually on the panel. Voice selection systems Warehouse workers can use IoT devices to increase the efficiency of operations. For example, voice systems allow you to work without the help of hands, giving instructions and directing workers through their list of orders. Sensors Connected devices are able to track the productivity of warehouse workers using speed, motion, and GPS sensors. Managers also better control the goods in the warehouse by measuring humidity, temperature, and other characteristics that can spoil the products. DHL has implemented similar innovations in its warehouses. The company uses smart glasses, robots, drones, a digital twin, and other technologies. The IoT increases warehouse security, tracks the location of goods, and predicts weather changes and possible equipment failures or breakdowns. Up to the point that the warehousing of goods begins 30 minutes after receipt, and outgoing goods are ready for shipment in 95 minutes. Problems that IoT solves The main problem of warehouse management is manual work. Working with their hands, employees perform operations more slowly, with a higher probability of errors and damage to inventory. IoT solutions for enterprises simplify the following management and work tasks: Product search Imagine that the manager has a warehouse of several floors at his/her disposal. How to track where a particular product is located? Or how to avoid a situation when an employee wants to pick up a product from the right place, but it is not there? You will have to spend time correcting errors and searching for the goods, which will delay the shipment. To avoid such problems, it is worth using IoT and the best warehouse management system, which automates registration and data tracking. Movement of goods Any movement of the goods must be recorded by the manager. At the same time, he/she needs to know how many units are arriving and how many are leaving. It's hard to keep track of the exact numbers, but with IoT solutions for business, it becomes easier. Thus, reporting will not be such a difficult task. In addition, connected device analytics will tell you which products will increase demand in the near future. Use of storage areas In the warehouse business, it is important not only to accept goods but also to place them efficiently. Then it will be convenient for employees to pick up goods from the shelves, and they will do their job without delay. If you configure the storage system manually, you can repeatedly make mistakes and redo the layout. With IoT, this is done quickly and with minimal effort. Warehouse equipment maintenance Any equipment breakdown can lead to downtime, which distributors do not like. IoT devices for enterprises are able to monitor the status of equipment and warn about possible failures. Thus, managers will be able to prepare spare equipment in advance, avoid downtime, save money, and preserve their reputation. Storage of goods It is extremely important that during the storage period in the warehouse and during its delivery to consumers, the goods do not deteriorate. According to the latest data, about 11% of products die during transportation due to the fact that managers did not provide proper conditions for their storage. It is necessary to maintain the desired temperature and humidity so that the product can be brought to the endpoint and sold. IoT devices are able to control environmental parameters, saving goods from deterioration. Advantages of using IoT And now let's take a deeper look at the advantages of the Internet of Things, supporting them with figures. Saving on salaries An average warehouse with a hundred employees can allocate about $3.7 million a year for wages. This amount is approximately 65% of the operating budget. With the help of the IoT, employees sort goods on shelves faster, in addition, they search for goods, check equipment and perform other tasks more efficiently. Automation brings great money savings. Better use of the warehouse The average warehouse area is 16,400 feet. This is a huge space where you need to conveniently and appropriately arrange products. However, overloading and improper distribution of goods can lead to traffic jams and delays on the roads. You have to move inventory or take it out, which takes time and labor. With the help of the IoT, you can place more goods in the same area, so that it is convenient to find empty seats and later fill them with new goods. Automated storage and search systems are able to increase the accuracy of orders by up to 99%. Taking into account the fact that rents are growing and will not stop growing in the future, rational use of space is a matter of saving and making a profit. Information support The number of goods is growing, and slow goods are taking the place of strategically important products. Less relevant products stay in stock longer and require placement, which increases the rental cost. Not all warehouses have an adequate information support system. In other words, managers have no idea what the supply and demand in the market are. IoT analytics provides information about the state of the market so that managers can rationally manage purchases and plan other operations based on inventory. IoT devices for enterprises give managers the opportunity to cover large warehouse work, put it in order, automate, and speed up. Andersen will help implement the warehouse management system software and automate important operations. If you are ready to save time and resources with the help of new digital technologies, contact our team for a private consultation. Read Also: Best Essential Tips While Renting a Warehouse in Mumbai Tips For Protecting Your Overseas Shipments What Are 10 Manufacturing Industries?