A Comprehensive Guide to Law Firm Finance in 2021

Published on: 03 June 2021 Last Updated on: 03 January 2025

Have you been practicing law for a while? Today, many lawyers are stepping into the entrepreneurship world to open their law firms. Indeed, practicing under experienced lawyers gives a lot of exposure but having autonomy at work is equally vital. You can choose clients and legal cases of your choice and practice in a particular area. Likewise, you can enjoy flexibility and freedom, make decisions, and set your priorities.

However, most lawyers don’t understand that starting a law firm is more than practicing law. Apart from legal responsibilities, you have to recruit people, market the law firm, and most importantly, manage finances. You have to document a long-term financial strategy to stay on top of your daily budget and earn profits. At the same time, you have to manage taxes, acquire funding, handle invoices, and much more.

To help you get started, here is a comprehensive guide to law firm finance in 2021.

1. Create a Long-Term Financial Strategy:

As a law firm owner, you have to establish a vision for the firm’s future. Do you picture a multi-lawyer firm handing corporate clients? Or you want to step into litigation or criminal law? Having a clear idea of long-term goals will help in creating a well-defined financial strategy. You can start putting funds aside for expansion from the beginning.

Likewise, you have to keep up with numbers, forecasts, and budgets to manage the day-to-day cash flow. You have to ensure the business has enough funds to secure new clients and take cases to trial. After all, not every case settles. However, if you don’t have a knack for numbers, consider learning the ropes.

You can look for virtual programs such as MSF online to avoid the hassle of traveling to college. After all, online education gives students a lot of flexibility, motivating them to keep learning. As for your law firm, it will help in managing finances efficiently while practicing law.

2. Get Access to Funding:

Although you are stepping into a service business, you will need a hefty amount of capital and cash to start a law firm. From office rentals, conference rooms, stationary costs to staffing – you will come across a long list of expenses. Therefore, look for ways to obtain capital for your law firm. Here are some of the options you can explore.

Savings:

Whenever starting a business, make sure a small chunk of the capital comes from personal savings. That way, you will keep working in the game because you won’t be liable to another person when things get tough.

Bank Loan:

You can start with a few thousand dollars, but more capital gives lawyers enough runway to make the business profitable. Hence, if your savings don’t seem sufficient, opt for a bank loan or open a credit line to raise capital.

Startup Incubators:

Today, many incubators connect new business owners with funding to get going. Often, they use their contacts with angel investors to fund new businesses or seek help from venture capitalists.

3. Manage Taxes:

Most attorneys operating law firms aren’t aware of legal obligations. As a result, taxes hit them in surprising ways. You might get a call from Internal Revenue System (IRS) or a hefty fine for missing the deadline.

Similarly, many lawyers have difficulty categorizing deductibles. You might think everything is deductible, whereas your tax liability is higher than you predicted. These pitfalls not only halt business operations but are super pricey too.

Hence, consider bringing an experienced tax specialist on board. However, if you don’t have a budget for additional hiring, learn about the taxation policies yourself. It doesn’t mean you have to go back to school; instead, look for online programs. You can opt for an online LLM tax program and learn from the comfort of your home and office. It will help you plan for tax liability, closing doors for IRS audit, and incorrect tax deductions.

4. Streamline Invoicing & Payment System:

Usually, lawyers have different payment policies. When dealing with corporate clients, they charge a monthly fee and have separate legal charges for cases. On the other hand, they don’t charge when fighting for accident victims until the negligent party’s proven guilty. Despite having different payment policies, you must have an appropriate invoicing and payment system at the firm. You can leverage savvy software to automate the firm’s finances.

Moreover, record your income correctly. If you charge a retainer fee, treat it as an advance payment and track its spending on every case. Similarly, avoid recording any income in your financials until you have won the case. It will give you a realistic view of the firm’s financial position, making sure you are on the right track. Besides this, don’t forget to set flexible billing terms with the clients and discuss everything upfront to avoid issues later.

5. Prepare Budgets, Reports, & KPIs:

Having a budget is imperative for your law firm’s financial success. You have to estimate your expenses and the revenue you expect to earn. It will give you a solid idea of how much you should work to make the business profitable. Likewise, you have to prepare financials to catch a glimpse of profitability.

Well, to begin effective financial reporting, you have to start with the bookkeeping basics. You have to record all financial transactions and maintain a separate account for every client.

After this, you can prepare an income statement and balance sheet to determine the law firm’s equity. Also, create a cash flow statement to understand how much cash goes out and comes into the business. All these financials will be a brilliant source of insights about your law firm. You can spot trends, overcome weaknesses, and capitalize on your strengths to make the business more profitable.

Final Thoughts:

Every successful law firm considers numbers and data first. You have to create an excellent financial plan with a growth vision to make your law firm successful. Similarly, you have to manage cash flow, follow a detailed billing process, and raise sufficient capital. As you progress forward, a strong financial position will unfold new growth opportunities. You can tap into new practice areas, offer more services, and expand your team.

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Non-Tangible Assets: These are assets that are not in a physical form. Intellectual property, pre-paid tools, investments (stocks, Cryptocurrency, mutual funds). Non-Operable Asset: Assets under your small business but from which you are not getting any income. For example, land you have an investment in but not yet open for any business-related functions. Operable Asset: Assets that your business owns currently, and that are bringing some income. For example: produced goods, factory space, warehouses, and office space. 5. Products & Services The products and services you are planning to offer will also come into the financial planning for small businesses. These include the following: The raw materials are required to create the goods. Factory costing. Warehouse costing. Transport & Drop shipping costing. Worker’s salary & insurance. Contingency management funding. (In case of any accident or unpredictable situation). The summation will give you the total cost of production. 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Financial Overview: A Financial Overview will consist of a financial overview of your business’s current state. Also, please provide the key points and takeaways of the financial data that you will provide. 4. Assumptions – Market Research: This is the step for market research and predicting the business’s profit potential. 5. Break-Even Analysis: A table or graph which provides information on the number of units your business needs, and how much you need to sell to make a profit. 6. Financial Statements: This will include the following charts. - Profit & Loss (Optional if you have a startup) - Cash Flow Statement (How the monthly cash flow will look) - Balance Sheet (Monthly/Quarterly/Yearly Income & Expenditure) Elements For Your Balance Sheet The following is what your balance sheets should include based on items required: monthly, quarterly, and yearly income & expenditure. Operational Financial Plan Business Location and Facilities Technology and Equipment Key Operational Processes Supply Chain and Inventory Management Management and Organization Financial Plan Organizational Structure Key Management Team Roles and Responsibilities Hiring and Training Plan Financial Plan Start-up Costs (for new businesses like loans, downpayment; collateral, and personal investments) Revenue Projections Expense Projections Cash Flow Statement Profit and Loss Statement Break-even Analysis Funding Requirements and Strategy Funding Needed Purpose of Funds Potential Funding Sources Funding Timeline Key Risks Risk Mitigation Strategies Financial Tools to Ease Your Job In the modern age of technology, you can always lean on tools to automate some of the financial tasks. So, if you need that digital assistance when Begin Your Journey! This is a sign for you to begin your journey as a first-time business owner. 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A Comprehensive Guide to Law Firm Finance in 2021

1. Create a Long-Term Financial Strategy: