The Dos And Don’ts Of Corporate Travel Planning

Published on: 26 May 2022 Last Updated on: 18 February 2025
Corporate Travel

As a business owner, your company’s growth must be your top priority. Exhausting all the means to do so is necessary, from empowering your employees to creating connections outside your business. Sometimes, it may require you to travel and meet with these connections to secure the deal better.

Through successful corporate trips, you can expand your network and increase your chances of forming crucial ties for your company. For your travels to go well, you should ensure that your preparations are carried out with utmost effort starting from the planning phase.

Planning may be a chore. So if you are wondering how to pull off your business trip, we’ve got you! Here are the dos and don’ts for your corporate travel booking.

1. Book Ahead Of Time

Take advantage of being an early bird to maximize the travel benefits of agencies and hotels. Booking ahead leaves plenty of room for schedule adjustments, negotiation rates, and airline perks. It will also provide you with more options and chances to choose the best and most practical reservation deals.

Planning also allows you to assess for a longer period what your company needs. You can also build your strategies, taking more steps closer to your corporate travel goals.

2. Research On Your Destination

Research On Your Destination

On any trips you go to, you must first research your destination. You will visit the unfamiliar territory, so you must read about the place you are traveling to. It will be helpful if you feel comfortable and confident as you go there.

Aside from this, it would be best if you also considered your destination’s culture. It is important to be culturally sensitive to your team and the people in the place you are going to. Try to familiarize yourself with their language, meeting etiquette, and business traditions.

It would be better to show the hosts that you respect their customs and are well-prepared. Making a good impression in this could help you reach the main purpose of your trip.

3. Consider Your Company’s Travel Policies

Companies usually have travel policies to ensure that the employees they will deploy on the trip are guided on their goals. It exists to direct employees on their travel arrangements in line with the company’s values and rules. Also, it may include guidelines on bookings, expenses, and invoicing.

So if you are assigned to go on a corporate trip, it is best to read your company’s travel policies to ensure a smooth trip.

Related Resource: Practical Travel Tips for Your Vacation to Canada

4. Don’t Leave Without A Backup Plan

Don't Leave Without A Backup Plan

Traveling with an emergency plan is mandatory. Create Plan A-D. It’s always better to be ready!

Naturally, it would be better to anticipate flight delays, issues with hotel reservations, and weather problems. With this, you can set up a game plan of what you will do if these things ever happen during your corporate travel.

Maintaining good communication with your hosts and the people behind your booking accommodations is the key to your plans to work.

5. Using Travel Apps May Be Ideal

You can conveniently book and arrange your trips by downloading and using travel applications on your phone. All thanks to technology!

The era with emails and separate bookings with different services is now outdated. Skip email notifications. There are many travel apps online that you can use if you wish to change your dates and reservations and be notified of your booking status.

Ultimately, travel apps offer you convenience and direct communication. They are easy to use and let you stay connected with your accommodations anytime, anywhere.

Wrapping Up

Unlike planning staycations and family beach trips, corporate travel is more critical, not just for you but also for your company’s team. It is important to consider every aspect of your travel, from booking to the itinerary.

Before booking your travels, ensure that you have secured all the documents needed, from passport to visa. Your travel course must also be aligned with your company and travel policies. Doing so saves you the trouble of hassles in the middle of your trip.

Read Also:

Arnab is a professional blogger, having an enormous interest in writing blogs and other jones of calligraphies. In terms of his professional commitments, He carries out sharing sentient blogs.

View all posts

Leave a Reply

Your email address will not be published. Required fields are marked *

Related

Camel Safari

Jaisalmer Camel Safari: Take The View Through Another Way

Jaisalmer, the famous Golden City attracts tourists from across the world. The striking view of the sunset behind the sand dunes, adventure sports in the deserts, the thrilling camel safari and the camps in Jaisalmer make the itinerary most enjoyable. So choose the best Jaisalmer Tour packages from our bouquet of packages as per your convenience and enjoy your vacation in a different style altogether. The city of Jaisalmer is internationally famous for its desert camping. Jaisalmer Camel Safari: Take The View Through Another Way One of the major tourist attractions in the entire state of Rajasthan is the desert camping places in the city of Jaisalmer. If you visit Jaisalmer, you should definitely visit the deserts here. Camel safari – Enjoy Jaisalmer on the ship of the desert The Jaisalmer Camel safari gives you an exhilarating experience of the vast open Thar Desert. The bumpy rides on the camel holding the camel hump gives you a different view of the place much different from the one in your hotel room. It is true when it is said that you really need to book the camel safari to experience the beauty of Jaisalmer. The safari takes you through the sandy tracks and the remote villages. Enjoy the firsthand view of the rustic yet simple living of the village folks on Rajasthan Tour Packages. The beautifully decorated camels take you to the remotest of the places and can bring the oomph factor to your sightseeing. You can enjoy the safari in the desert where the desert is all rustic. Jaisalmer, Bikaner, and Ossian are the ones you shouldn’t be missing at any cost. There is more to the package beside the camel ride. After witnessing the spectacular sunset, you can enjoy the folk music and other cultural programs performed by the local artists at the campfire in the evening. The camels are also nicely ornamented for the program. Main attractions of the camel safari: Gorgeous view of the sunrise in the Sam Sand dunes View of the picturesque sunset from the camelback. Ride to the remote areas of the desert Enjoying the splash in the oasis in the desert Visit various settlements around the oasis Exploring the desert riches of flora and fauna Witnessing the desert wildlife in their natural habitat Visit the abandoned village- Kuldhara Sophisticated tent accommodation in the camp in the evening. Enjoying the folk performances by the campfire The camel safaris are available for the entire day or for even half a day as per the choice of the tourists. The entire day camel ride goes for about 5-6 hours broken into 2 sessions. The tourists and holidaymakers can ride the camel in the morning and the evening sessions. The afternoons are not preferred for such rides because of the soaring temperatures in the area. The desert life will be an entirely new experience to many and the camel safari lets you feel and experience such life at affordable prices though for a small time. Read Also : 10 Best Tourist Attractions In Dubai What To Look For In Shuttle Bus Services For Visiting Tourists And People On Business Best Vietnam Trekking Tours With North Vietnam Travel

READ MOREDetails
Denver

Top Denver Activities for 2019

Throughout the United States, there are numerous excellent destinations that all travelers should try to visit at least once in their lifetimes. From the bustling major metropolises to the beautiful natural wonders of this great nation, there is something in the USA for every tourist. One of the top cities in the United States to travel to today is Denver. Denver has something for everyone, whether you are a nature lover or you like to revel in the culture of a fabulous urban area, this city truly provides everything and anything for you. When traveling to a new city, it can be difficult to know what to do without any recommendations. Learning about some of the top activities to do in Denver for 2019 will certainly make your stay in this great city even better! Check Out Some Live Music: As the tourism rates in Denver have risen immensely in the past few years, the city’s cultural landscape has also blossomed. There are concerts all over Denver every night of the year, and seeing some live music while you are in this city is highly recommended. As the live music scene has flourished, Denver has grown into a haven for performers. From larger venues like Red Rocks, to free shows at the Levitt Pavilion, there is so much that you can see on your trip to this spectacular city. Partake in a Scavenger Hunt: When coming to a new city, you are sure to get a little bit lost at first. This is part of the fun of exploring a novel destination, and there is no better way to truly get to learn about Denver and find out how to get around than by partaking in a scavenger hunt. Doing a Denver scavenger hunt will allow you to learn about this city, explore the numerous landmarks, and discover some history, all while having a fantastic time! Do a Self-Guided Food Tasting Tour: There is no better way to truly get the feel for a location than to try the local cuisine. Denver is certainly a foodie’s paradise, as it has numerous types of cuisines available for everyone to try. Running your own self-guided food tasting tour of the city is an excellent idea for you and your travel companions, as you can run it at your own pace and enjoy all that the city has to offer. While there are numerous types of foods you should try, the one necessity you have to eat is Denver’s most popular dish – green chili. Final Thoughts: While there are so many different places to travel to throughout the United States, Denver is certainly a top choice because of its amazing combination of cosmopolitan lifestyle and natural beauty. As you start to plan your next vacation to Denver, definitely consider getting off the beaten path by seeing the city as locals do. Listening to live music throughout the city, trying a scavenger hunt, and running your own self-guided food tour are three excellent options for your trip to Denver in 2019. Read Also: So Much To See And Do During A Visit To Chicago Top 10 Travel Destinations That You Need To Visit The Top Destinations For New Year Celebrations

READ MOREDetails
Orangeburg

4 Best State Parks Near Orangeburg, NY

Nestled along the Hudson River is the quaint town of Orangeburg, New York. Many travelers flock to this small village to gain respite from the hustle and bustle of nearby New York City. What makes Orangeburg such a tranquil and serene destination? It's surrounded by numerous state parks, all of which provide unbridled glimpses of wildlife and wilderness. Get your fill of the outdoors when you check out the following state parks near Orangeburg. Harriman State Park: Image via Flickr by CarbonNYC [in SF!] Just a 25-minute drive from Orangeburg, Harriman State Park is the second-largest park in the state, with a total of 200 miles of hiking trails plus 31 reservoirs and lakes. You'll never run out of things to do here thanks to the two beaches, seemingly endless stretches of scenic roads and streams, and two public camping areas. Try your hand at fishing or biking in the warmer months, and when things cool down, you can switch to ice skating, ice fishing, or cross-country skiing. The three lakes in the park are Tiorati, Welch, and Sebago. It costs $10 per car to go to Tiorati Lake and Welch Lake during the swimming season, so come prepared. Blauvelt State Park: While it's on the smaller side, Blauvelt State Park is a mere five minutes outside of downtown Orangeburg, meaning you could possibly walk there from your hotel room. The park provides 590 acres to peruse, most of which can only be accessed via hiking trails. Because this is such a rustic area, there are no toilets and parking is limited. While it might be bare bones, this park affords brilliant views of the Hudson Valley, making it more than worth the journey. Tallman Mountain State Park: Just southeast of the city and eight minutes away is Tallman Mountain State Park, which borders the Hudson River and provides stunning views of Piermont Marsh. Feel free to spend your day here partaking in one of the various activities offered, including tennis, picnicking, or hiking on the many trails. In the winter, these same trails turn into cross-country skiing routes for some frosty fun. It will cost you $6 per vehicle to visit the park, but the fees are only collected from May to October. You'll also need to pay separate fees to reserve a picnic area or playing field. Rockefeller State Park Preserve: Just 28 minutes away from Orangeburg, Rockefeller State Park Preserve is well worth the trip thanks to its forested valleys and hills. It's the former site of the country estates of John D. and William Rockefeller. In 1983, the family donated 1,425 acres of land to the state, establishing this gorgeous public expanse. Today, you can hike on the 13 Bridges Loop Trail, browse the blooms in Fern Garden, or even gaze upon 22-acre Swan Lake. When you stay in Orangeburg, you'll be close to all these parks, making it easy to hop from one to the other. Plan a day at each one to maximize your adventures, or choose a single park to explore to the max. Whatever you decide, you're sure to gain the solitude and stillness you crave in the middle of these New York forests. Read Also: Five Of The UAE’s Gardens And Parks Theme Parks Suitable For Families With Young Kids

READ MOREDetails