Delegating And Prioritizing: Tools For Managing Multiple Scheduling Demands

Published on: 23 February 2023 Last Updated on: 30 October 2024

Leaders and managers have a lot on their plates. Between coordinating teams, project management, and task prioritization, it’s easy to get overwhelmed and stressed out.

The two greatest abilities that a manager has are delegation and prioritization. Mastery of these skills is critical to achieving business goals as well as peace of mind.

Delegation

The shifting of authority responsibility for particular functions, tasks, or decisions from one person (usually a leader or manager) to another.

A leader is nothing – literally, he’d have no job – without a team. A manager needs to know his team, inside and out, especially their strengths and weaknesses. He should have a good idea of their respective workloads and availability. This way, he knows precisely who to turn to and when. These are the key factors in the art of delegation.

Prioritization

Organization of tasks by relative importance.

The most important and pressing work gets done first, within reason. The manager needs to have the competence and discretion to identify what areas need to be prioritized and what can be put off, using task and calendar management tools to stay on top of everybody’s schedule.

How to Develop a Prioritization Matrix and Improve Productivity

There are many schools of thought and paths to success regarding task management, but we’re going to hone in on just one that we find incredibly useful: the prioritization matrix.

A prioritization matrix, sometimes called the Eisenhower matrix, is a simple way to organize tasks by priority and importance. President Eisenhower always stressed the difference between urgency and importance.

Urgent tasks require immediate attention. If they’re not done now, there will be consequences.

Important tasks do not necessarily require immediate attention, but they help you achieve your long-term goals. You’ll need to be diligent about allocating resources towards these tasks because they are critical to your overall mission, though the consequences of not completing them might not be as apparent.

Create 4 boxes:

Box 1 (DO) – Urgent, Important

Box 2 (SCHEDULE) – Not urgent, Important

Box 3 (DELEGATE) – Urgent, unimportant

Box 4 (DELETE) – Not urgent, unimportant

Use this grid to sort your tasks into different prioritization categories.

5 Tools for Managing Multiple Scheduling Demands:

1. Monday

Monday is a project management software that helps you streamline your work for maximum productivity and stay on track to reach your goals through any workflow. With their building block system, you can easily build a visual representation of your unique workflow.

With a whole suite of end-to-end products for all teams including sales, marketing, CRM, dev ops, and more, you can have all your project management needs synchronized and compatible through one provider.

2. ClickUp

For an all-in-one solution that provides tools for project management, team chat, goal setting, and more all with a variety of dynamic and intuitive view options, look no further than ClickUp.

View charts, whiteboards, priority lists, and team documents from desktop or mobile devices. It’s all very fluid and responsive if a bit visually busy.

3. Asana

Much like other project management tools, Asana’s MO is helping teams manage and organize work. With Asana, you can create projects, assign tasks to team members, set due dates, track progress, and communicate with your team.

Asana offers a broad range of project templates for common use cases like marketing campaigns, product launches, and event planning so you don’t have to start from square one.

In terms of saving time, Asana offers a range of automation features such as automatic task assignments, reminders, and status updates, giving leaders more time to focus on the important, urgent tasks on their plate.

4. Calendly

First and foremost, Calendly is a scheduling tool. Improve your speed to lead with smart availability calendars that allow clients to book meetings with just a click, saving everyone the hassle of back-and-forth emailing.

Custom booking links for different types of appointments or meetings can be shared with clients/colleagues or embedded into a website.

5. Wrike

Wrike is a simple project management tool that helps teams collaborate and track progress on all sorts of tasks.

Break down tasks into subtasks and assign them to different team members. Track time, set deadlines, and communicate all with built-in time tracking, custom workflows, and reports to help you make data-driven decisions.

Conclusion

Keeping track of all the moving parts as a team leader is difficult. Deadlines accumulate and you only have the bandwidth to remember so much on your own.

Productivity and project management tools allow you to easily view, organize, and triage your tasks so you can prioritize the most important and urgent items. If your startup or SME isn’t already using one, invest in software tools like appointment reminder apps to streamline and simplify your workflows.

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Arnab

Arnab is a professional blogger, having an enormous interest in writing blogs and other jones of calligraphies. In terms of his professional commitments, He carries out sharing sentient blogs.

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Pros and Cons of Oil and Gas Investment

Gas and oil are commodities that will always be in demand globally. No matter where you are in the world, people seem to be needing oil and gas more and more, be it for transportation, to run businesses and factories, and machines, and to do daily tasks such as cooking. Because of its increasing demand, it’s a highly favored investment choice by business owners and investors around the world. However, as with all other industries, the petroleum industry does have its pros and cons. Here are some of them: The Pros: 1. There Are Tax Benefits And Advantages: Naturally, economists and the respective governments encourage investors to put their money in the energy and petroleum industry. The more businesses in the energy sector, the higher the demand for this commodity, as the price per barrel of oil also tends to stabilize more. Remember this is important as almost all aspects of man's daily life are highly dependent on the energy and petroleum industry. To encourage investors to stay attracted to gas and oil businesses, governments provide for annual tax benefits and deductions. Some of these include the following: When you invest in a limited liability partnership/gas company, such as the CEFM Oil & Gas Investment Fund, 15% of your share can become a part of your tax-sheltered income, which means that this 15% of your total stock will not be subject to taxes. In the event of stock depletion, governments can allow for certain allowances to keep your company's cash flow reports stable. 2. The Gas and Oil Industry Is a Lucrative Trade: Gas and oil are both commodities. You cannot go through your daily life without either of these two. Even the simplest and most rural forms of living require gas, such as lighting up gas lamps at night. At present, the petroleum industry makes up 10% of the total gross domestic product of the world, representing an amount of around $10 trillion. This figure does not end here, as it is bound to grow even more as the global population increases in number. 3. The Rate of Return on Investment Is High: Economists around the world found that the return on investment from oil and gas companies is usually around 5 to 10 times more than the capital that you put in. It is tough to find any other investment opportunity that allows for the same favorable returns. When exploration of an oil reserve starts, profit can begin to accumulate after the first two months; this speed is unrivaled by any other business sector. The Cons: 1. There Is a Limit to Growth: Oil and gas reserves are not taken from a renewable source. Eventually, the time will come when these resources will be fully depleted. As the demand for oil continually increases by the day, so does the rate of these reserves eventually being maximized and fully depleted. You can only do so much. Further, this industry needs to fulfill a lot of environmental responsibilities, such as the rehabilitation of the reserve that was drilled up for oil explorations. Doing this entails costs for the company. 2. There Is a Huge Political Risk Involved Because oil is a commodity, it is but natural that political governments intervene. As much as they would want to protect a private company's interests to make sure investors in the market will stay, they are also protecting their political interests. Therefore, any change in trade factors concerning political state agreements, tax reform laws, treaties, and the like will significantly affect the price and stability of the oil. This would mean that you cannot ever shy away from any involvement of politics in your business if you decide to invest in the petroleum industry. 3. The Market Price of Oil Is Always Fluctuating: As more and more individuals demand gas and oil, its market price will continue to fluctuate as well. Increased demand for goods will increase the supply; hence, the competition is high, so the costs have to decrease. This economic fact is good for the consumers but bad for you as the business owner. Profit is always what you have in mind, and in the oil industry, there is a ceiling as to how much you can increase the price of gas and oil. Conclusion: As lucrative as the oil and gas trade may be, do remember this list of its pros and cons. The disadvantages are not to discourage you from investing in this business sector, but it will help you make a better and wiser decision on where to plant your hard-earned money. Anchoring your investment in an informed decision will help you earn better growth on your commodity investment plan. Read Also: Investing In Property Is Investing In Your Future Safeguard Your Loved Ones Against The Dangers Of Radon Gas

7 Best Employee Recognition Awards Ideas For 2021

When you are running a business, your employees become your assets. If your employees grow, so does your organization. Hence, it becomes very important that you take care of your employees. Custom employee recognition can be one of the best ways to make your employees feel comfortable and encouraged working in your organization. Showing your employees that they are being valued for their hard work and reward them accordingly will help your business in the long run. The key to achieving this goal is understanding Employee award wording ideas. If you can develop the best and innovative ideas, you can boost your employee's morale and motivation. Why are Employee Recognition Awards Important? It has been seen that the employees who have been appreciated by their organization are more likely to feel satisfied with their work. Once you start encouraging employees for their good work, you will see a boost in productivity. As we have started cruising through 2021, we hope that this is the best time to understand employee recognition's importance to boost your business productivity this year. Fulfilling Careers Workplace loyalty is not derived from the job. The workplace environment and fulfilling careers nurture it. According to a report, it has been seen that 78% of the employees agree with the fact that they will stay with the currency employers if they know they have a career in this organization. With employee recognition, you can motivate your employees and ensure that they see your organization as the best career opportunity rather than a job. Respect Knowledge Everyone works hard to build their skills set and expects others to respect that. According to a report, almost 53% of the employees believe that if their knowledge and skills are being respected, they will spend more time with the respective organizations. Understanding Progress Yes, goals are important. But that can only be achieved by understanding the working process. Employee recognition is not limited to big win; it can also support and nurture the next generation of employees in your organizations. Best Employee Recognition Awards Ideas There are multiple ideas that you can adopt to recognize your employees. We have prepared a handful of them. Let's explore. 1. Formulate A Proper Plan To Recognize Your Employees Before you can prepare yourself to recognize your employees, you need to formulate a proper plan to track their achievements. Remember that these awards programs and recognition events are not just for show. They are meant to boost your employee's morale and the organization's productivity. Hence, it becomes very important that you figure out an appropriate strategy. Do not forget about your work culture. Employees' recognition ideas should be relevant to your work culture. 2. Celebrate Employees Birthdays Birthdays are the best event to make your employees feel special. You can start targeting your employees' birthdays. This will make them feel special and a part of the organization. When you celebrate your employees' birthdays, they will feel connected to the organization on a deeper level. This practice can make them feel an inseparable part of the organization. This will act as a driving force and help them to boost their productivity. Even a small event like celebrating employee's birthdays can motivate them to give their best performance to the organization. 3. Cheers From Peers Creating the best working environment is the role of the pers. The working environment should be like this where the co-workers can celebrate the achievement of the other co-workers. And when the time calls for it, they stand alongside the organization's bad times. This will ensure that the whole organization can perform as a team and bring positive results day in and day out. 4. Reward Them With Trophies Every sport has trophies. These trophies change hands every year depending on the champions. You can use the same concept in your organization. This practice will motivate your employees to be the best in the organization. Once they know what they can achieve by working hard, they will try their best to achieve that goal. 5. Collect Employees Feedback We have hardly seen any organization taking feedback from the employees. Feedback is a necessary part if you want to improve your organization as a whole. Taking feedback from the employees will give them an idea that their views matter in the organization. You can take feedback on the followings: What do they feel about the organization? What do they think needs to be improved? What drives them to work for you? What will drive them further? Ask your employees these questions, and take their answers as suggestions. This practice will kill two birds with one arrow. Not only are you getting valuable feedback, but you are also getting to know what your employees think about you and your organization. 6. Public Your Appreciation Recognizing your employees is a good thing but recognizing them in public is even better. You must devise a perfect appreciation program where you or the employee can recognize the best performer among the employees. By appreciating the best employee in public, you are not only boosting the morale of the employers, but you are also giving them a goal to achieve. The public execution of the appreciation shows that you are confident in your employees and want others to step up their game and reach this podium. 7. Track Team Wins Every organization has several teams, and every team competes among themselves subconsciously. You must track your team every year and award the winning team. This will not only help you understand how other teams are performing, but you will have an idea of how the organization can improve. Working with the team will help you understand the working of your organization, and you will know what you need to expect from them. This is a perfect device to find out non-performing teams and motivate them to work better. Conclusion From the points mentioned above, you now know how employee recognition can help you develop a perfect plan for your employees' recognition. If you want to cope with the market and stand back on the feet again, employee recognition might play an important role. Read Also: Why In-Company Training Results in Better Employees 3 Steps to Hire the Perfect Employee What Are the Ways to Prepare a New Employee? Possible Reasons Why Your Employees Aren’t Too Productive and What to Do About It How to Increase the Safety of Your Employees

Use These Tips To Save Money When You Move Your Business To The Cloud

As a business, taking care of your data is essential. However, since we live in the age of technology, this process is more complicated than it used to be back in the day. You need to keep up with technology developments, and this means that you have to improve your infrastructure constantly. You can no longer rely on traditional approaches when taking care of your data. At some point, moving to the cloud becomes a viable option. However, if you still have questions about this process, or if you are not really sure how to do it, you should take a look at these tips we have prepared for you. App security: Cloud-based apps are a great tool for any business, and they represent one of the biggest advantages of the cloud. These applications will make sure that your team has access to the latest software available. Nonetheless, you have to strengthen the security of these apps as much as you can. You should also keep an eye on them so that you can prevent any possible incidents. You can be sure of maximum security for your business data when you move it to the cloud storage/ Get some help: There are various services such as Cloud Network which can be extremely helpful for any enterprise. A cloud-ready network will be there for you and the branch office footprint will be removed by them. Additionally, they can make sure that the costs will go down. You will not get stranded when using the cloud system to store your business data. Pay attention to data flow: Businesses choose multi-cloud very often because it allows them to select different services from different vendors, which can be a way of saving money. Additionally, but dividing the data across different platforms, the risks are reduced and total loss becomes impossible. However, when using a multi-cloud model, it is a lot more difficult to monitor the costs. If you are not paying attention, you might end up paying a lot more money than you were planning to. In order to avoid that, you should evaluate how much each vendor charges you, and what kind of services he does offer. You should monitor closely data access charges, as well as data storage. It is recommended that you at how distinct cloud platforms are able to make your application data flow. This makes your business operations so smooth. Mapping: Cloud migration is not necessarily easy, but you can make the process simpler if you use mapping. A certain degree of planning is needed beforehand, and you should determine how applications will interact in the cloud. Mapping the application dependencies will help you analyze the possible performance errors that might occur in the future. You must assess these issues before you move workloads to the clouds because after that it will be more difficult. These steps are essential because they will reduce the amount of time needed for the cloud migration process, and they will also help you spend less money. Read Also: How To Use IT To Save Your Business Money How To Save Money When Shopping Online

Delegating And Prioritizing: Tools For Managing Multiple Scheduling Demands

Delegation

Prioritization

How to Develop a Prioritization Matrix and Improve Productivity