Six Steps to a Successful Office Move

Published on: 08 October 2020 Last Updated on: 12 August 2021

There are several steps to take when moving your office from one location to another. Whether you are downsizing or expanding, moving your business requires a lot of planning and the ability to minimize interruptions to productivity, employee projects, and cash flow. Depending upon the size of your business and the funds you have available, there can be a lot of stress associated with moving.

Office Moving Basics:

If you are on a limited budget, knowing how moving companies arrive at their fees can reduce your stress and even help you save money. For example, if you have the flexibility, try to schedule your move for an off-peak period that is less expensive. Or look for free packing boxes so you will not have to buy or rent them from a moving company. Whether you choose to rent a moving truck or decide to hire a commercial moving company, below are six ways to make the process as seamless and stress-free as possible.

1. Prepare, Plan, and Delegate

Write down a plan to outline everything you must do to get to your new office location. Include notifying staff and clients, packing up everything you need, and obtaining insurance. Do not underestimate how long the process will take. Smaller offices will take less time to pack and prepare than larger offices. Start packing the office items you will not need until you are in the new office space. Decide who will be responsible for different steps of the moving process. For example, assign or delegate a move coordinator to communicate with and keep employees informed. Be sure the person you choose has stellar organizational and communication skills and give them the authority to make and manage decisions. Small offices with only a few employees will require a very coordinated effort to work together.

2. Layout a Timeline

Keep in mind that while you plan to move, there will still be work that needs to get done. When creating a plan, establish a reasonable timeline so that your business does not suffer during the moving phase. The first step to put on your timeline is the moving date. Do not forget to include time for cleaning up and decluttering your office before packing. There is no need to bring stuff you will not need to a new place. Your lease termination date will play a significant role in choosing a moving day.

3. Know Your Budget

Relocating to a new office location will cost money. Determine how much you can afford to outsource and where you can reduce costs. Will you hire a professional mover or rent a truck? Do you plan on upgrading office furniture and equipment? It is highly recommended that you include moving insurance in your budget if anything gets damaged or lost during the move.

4. Plan Out the New Office Space

Collect any available information, such as floor layouts and blueprints, for the new space. Know where the electrical outlets are located and how much storage space you have. Does the new office have large open spaces that will require temporary walls or cubicles? If yes, It’s possible that you will need to hire electricians, painters, carpenters or you can try One Point Partitions if your office will require some more specific work, like toilet divisions so that your new office will accommodate your current needs. Do not forget to include these costs in your budget.

5. Solicit Bids

If you plan on hiring a professional mover, get several bids, and choose the company that best suits your needs and budget. Specialty items such as high-value products and complicated equipment like medical equipment should be handled by professionals with experience.

6. Notify Service Providers and Clients

Let your clients or customers know well in advance when you plan to move. Even if you do your best to avoid delays in communications and services, there is a good chance there will be a slight delay during the actual move. Set up a contingency plan for how clients can reach you during your move. A suggestion is to leave a few employees in the office to attend to customer inquiries.

Follow the steps above to achieve a successful office move with minimal to no downtime. The better you plan, the more likely your staff will be able to get back to work in the new location quickly.

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4 Ideas for Gifting Presents That Support Small Businesses

Supporting small businesses means you’re not just buying a product — you’re investing in the dreams and livelihoods of local artisans and entrepreneurs. Small business owners use the money for a plethora of spending. Very few of them are luxury. This is to make mortgage payments and improve their business all the while supporting their inevitable household expenses. Therefore, by supporting small businesses, and gifting presents with their help, we enable them to keep pouring love into what they do best. Today's world is full of mass-produced everything. So, it’s wonderful to know that there are still people out there who are carefully crafting. Pouring their passion and care into every item they sell. When you shop at a small business, chances are good that the items it offers come with a story. A story about the maker or designer who creates it. About the sources of raw materials or about the community from which it hails. Whatever that story may be, when you give a gift from a small business, you’re giving something special. Something infused with quality, care, and dedication to craft and often an element of tradition as well. Not sure where to start? Fret not! We’ve got plenty of ideas for everyone on your shopping list: 1. Handmade Goods You can’t go wrong with gifting presents made by hand. Yes, your mum would appreciate a one-of-a-kind vase more than any jewelry. Your significant other might enjoy a cozy new knitted sweater this winter. Did you know artisans rarely get paid enough for all their years of practice? Even after producing one masterpiece after another. Not to mention the carefully honed skills poured into each creation? In contrast with fast-fashion factory-produced goods (which often have hefty invisible environmental costs), handmade products are ethical. One produces them with limited quantities on demand using sustainable materials. Think ceramics made by local potters using clay dug meters away. Again, this also produces limited waste compared to mugs created overseas by coal-powered machines. Gift handmade, and your recipient is more likely to end up with a fabulous heirloom-quality object to cherish. So, alongside a great gift, you are also giving something back to the environment. 2. Customized Gifts Customized gifts are a perfect way to show someone that you’ve put extra thought into their present. Plus, small businesses excel in offering these bespoke services. Whether personalized jewelry, monogram items, or custom art pieces, these gifts are tailored to the recipient’s tastes and preferences. Thus making them truly one-of-a-kind. Small businesses often work closely with their customers to create something special, adding names, initials, or even meaningful quotes to the items. If you were creating a customize get well care package, for example, you can personalize the gift to include the recipient’s favorite comfort items, such as a cozy blanket with their initials or a custom tea blend. If you’re choosing foods to include, small businesses often offer the flexibility to accommodate dietary preferences. So, make sure to select vegan dishes for vegans or gluten-free options for those with dietary restrictions. Many small businesses allow you to mix and match items to create the perfect care package, ensuring that each item resonates with the recipient’s needs and preferences. 3. Locally Sourced Products Locally sourced products are a fantastic way to give gifts that are both thoughtful and environmentally conscious. By choosing items such as gourmet food baskets, artisanal cheeses, or locally roasted coffee, you’re providing high-quality products while supporting the local economy. Small businesses that focus on locally sourced goods often prioritize sustainability, using ingredients and materials produced nearby, which reduces the carbon footprint associated with transportation. Locally sourced products tend to be fresher and of higher quality, too, as they don’t have to travel long distances before reaching you. Beyond sustainability, locally sourced items carry with them a piece of the community they come from, offering a story that adds depth and meaning to your gift. When you buy locally roasted coffee or artisanal cheese, you’re tapping into what makes that region unique, whether it’s the rich soil that grows the coffee beans or the traditional techniques passed down through generations to craft the cheese. It’s a way to share a taste of the place and learn about the history and culture behind the product. 4. Experiential Gifts Experiential gifting presents offer a unique and memorable alternative to traditional presents. It focuses on creating lasting experiences rather than just physical items. Tickets to local events, workshops, or cooking classes are excellent examples of experiential gifts that support local artists, chefs, and instructors. These gifts provide an opportunity to engage with the local community and its vibrant cultural scene. Attending a local event or participating in a workshop can be a great way to support talented individuals and small businesses. This helps foster creativity and contributes to the vitality of the area. So, if you give tickets, consider buying some for yourself too. Whether it’s learning a new skill, exploring local culture, or enjoying a special event, attending these events is a meaningful way to support local talent. Making a Difference with Your Purchases Making a difference with your purchases extends far beyond the simple act of gifting presents. Supporting small businesses helps sustain the dreams and livelihoods of local entrepreneurs and strengthens the community as a whole. Each purchase contributes to a vibrant local economy, fosters creativity, and promotes sustainability. When you choose to buy from small businesses, you’re making a positive impact that resonates throughout the community. As you plan your next gift-giving occasion, consider thinking small and making every purchase count. Your choices support and celebrate the unique offerings of small businesses. If you’re still unsure of what to choose, a gift card to a local boutique, bookstore, or café is always a thoughtful and flexible option. It encourages recipients to explore and support their local community. Therefore, ensuring that your gift continues to make a difference long after it’s been given. You May Like Also: Financial Plan For Your FIRST Small Business – Low Budget Plan Shipping Mistakes Commonly Made by Small Businesses 6 Top CRM for Small Businesses in 2019

CRMDialer: A Zoho Alternative

A CRM is a necessary tool to grow your business. A great customer relations management tool will use technology to assist a company or business in managing its current customers and handling it's potential customers, too. A strong CRM takes current relationships, and interactions and looks at how to develop, improve and retain those customers. There are many CRM solutions on the market today. Some prove to be difficult to learn and implement into your business practice. Others have gaps in fulfilling the needs of your business goals. CRM Dialer proves to be a cutting-edge power dialer CRM platform. CRM Dialer is a substantial Zoho Alternative in the power dial CRM marketplace. It empowers small to mid-sized businesses, closing gaps and encouraging sales and supporting other enterprise needs. 1. Help-Desk : Customer service is the core of every successful business. This is why CRM Dialer built their help-desk directly into their platform allowing you to see and track customer tickets as they are generated. This allows you to monitor the help ticket progress and ensuring that they’re resolved quickly and efficiently, ending with happy, repeat customers. CRM Dialer has help-desk capabilities as a priority in their platform, so your business can make customer service your priority. Zoho offers Zoho Desk which is a help-desk application that integrates with Zoho CRM. This application utilizes the use of tickets and a knowledge base in order to better serve customers while resolving help desk issues. 2. Real-Time Visitor Tracking : CRM Dialer allows you to see in real-time what customers are looking at on your site, and what they're clicking on. This allows your contact with them to be timely, and impactful to aid in closing the deal. It's included in the platform, no need to log in to an additional database or website to see the visitor's information history. It's accessible on the platform and happening at that moment. Zoho offers access to data within their dynamic reports & dashboards. Zoho utilizes an Opportunity Tracking tool that allows you to see the customer in the sales cycle, what the deal’s size is, and if there has been any contact history. 3. Team Chat : CRM Dialer has made it easier for the team to collaborate, chat, and communicate effectively. The team chat feature has been built-in so that information can be shared quickly and team collaboration can take place. This built-in feature allows for groups to be made for specific topics or projects, to allow the communication to flow easily in several species or designated teams/groups. To chat with the team in Zoho, you will need to integrate Zoho Projects into your platform, allowing team collaboration on each project. 4. Email Validation : Email validation is crucial in customer bounce rate. Having an authentic way to reach out to these customers is a worthwhile and profitable feature for a platform to offer. This is why CRM Dialer built an email validation feature directly into the platform. They offer three ways to perform an email validation: the Lead Email field, the Lead Importer, which allows you to do bulk email validation and validating within Quick Email pop-ups. This feature is refreshing considering most other CRM solutions require a third-party app to be integrated into. 5. Pricing : CRM Dialer offers two pricing levels. The first is free. Yes, Free. Their first level of pricing offers Forever Free For two activated users. This is perfect for the salesperson who wants to test drive the all-in-one CRM platform and upgrade as his or her business needs to grow. This level does remain free for the two activated users until they decide to move up. The next pricing level offered will be quoted out based on each company's individual user needs. This is a great feature because, really, no two businesses needs are exactly alike. This pricing strategy allows you to get just what you need. With Zoho, pricing is offered with several levels of different service features. They include the Standard, Express, Premium, and Enterprise levels, each with their own bundle of features. The prices range from $20.00 to $125.00. The most popular service is their Premium version being offered at $85.00 a month. Interesting to note, these are monthly prices, but they are billed annually with the addition of tax. Zoho does offer a free 10-day trial to test out the platform. CRM Dialer is a revolutionary CRM power dialer platform. It is a great alternative to other CRM platforms. The designers behind it integrated several key features that work for you to improve your business relations. These features had been stand-alone integrations up until this point. CRM Dialer offers an excellent, improved solution for the small to midsize business. With this in mind, CRM Dialer is a powerful tool for managing both current and potential customers in a business. Read Also : How To Use IT To Save Your Business Money Information Technology And Business Success: The Things That Connect Them How Does Modern Technology Propel The Success Of Your Business?

Benefits of Installing Dallas Wheelchair Lifts in Your Business

The American Disabilities Act has been approved to standardize building accessibility for people with disabilities and mobility issues. This ensures that public areas and businesses remain accessible and inclusive even to invalids. While most people who move within buildings are able-bodied and have no problems with mobility, giving access to wheelchaired individuals can be a significant game-changer. Elevators may be impractical and space-consuming for buildings that only have two stories. Sometimes, ramps are also not a viable solution because of the building layout. In both of these cases, a wheelchair lift can definitely serve as a perfect alternative. Basic Types of Wheelchair Lifts: There are two types of wheelchair lifts: the inclined wheelchair lift and the vertical wheelchair lift. Incline wheelchair lifts are installed for climbing up and down the stairs. It has a rail and platform that can carry a wheelchair person from one flight of stairs to the next. It works very similar to stairlifts. Vertical wheelchair lifts, on the other hand, work very much like a standard elevator. Instead of the rail traveling parallel to the flight of stairs, it brings the wheelchaired person from one floor to another. Most types of vertical wheelchair lifts are good for both indoor and outdoor use. Anti-skid platforms keep wheelchaired passengers safe during their rides. Convenience and Safety: Putting in a ramp can make your building more accessible, but sometimes it’s not exactly safe and convenient for a wheelchaired individual. Wheelchair lifts not only make mobility more possible for people with disabilities, but it also ensures that they safely get to another floor without too many problems. It provides convenience because there’s no need for them to get out of their wheelchairs to reach their destination. Wheelchair lifts don’t take up much space but it certainly makes traveling up and down the stairs a lot easier and doable. This is especially helpful for wheelchair users who can’t use their upper body to roll their wheelchair up and down a ramp. Freedom and Accessibility for People with Disabilities: Living in a world that’s mostly catered to able-bodied people is very tough for people who are bound to a wheelchair. Aside from doors not being wide enough for them to easily pass through, sometimes stairs are the only way to move between floors. Many of us take our freedom of movement for granted. After all, we can easily go about our daily lives. Unfortunately, people with disabilities aren’t afforded the same freedom and ease of access. The absence of wheelchair lifts can only compound the problem since it makes them unable to appreciate everything that a business has to offer. A business with a wheelchair lift allows a wheelchaired individual to explore a building in the same way that an able-bodied person can. It gives people with disabilities more freedom without having to worry about asking for too much help from family and friends. Providing this kind of independence is one of the key ways to ensure that people with disabilities are able to move at their own pace without having to rely on others. Business Versatility and Inclusiveness: Although the majority of a business’ customers are able-bodied individuals, there’ll always be a few who happen to be disabled. Acknowledging is the first step to being more empathetic and inclusive. From a business standpoint, providing convenient wheelchair access will make people with disabilities want to visit and explore an establishment. It’s basically a win-win situation for both the business and the wheelchaired people that’ll be enticed by their inclusivity attempts. For example, a wheelchaired individual may be interested in checking out a store’s products but couldn’t do so because it isn’t exactly disability-friendly. However, once a wheelchair lift is installed, they now have the freedom to see the store’s products. The wheelchaired person now gets access to what they want, and the business gets a customer out of it. The Final Thoughts While regular elevators can do the job of carrying a wheelchaired individual between floors, wheelchair lifts are more preferred by people with disabilities. This is because they’re specially tailored to accommodate and transport wheelchairs. Wheelchair lifts don’t only make people’s lives easier, it also broadens a business’ customer base. Hence, it’s important to choose the right type of wheelchair lift to maximize its benefits. Read Also: Why Hiring Van Is More Beneficial? 6 Reasons Why Vehicles Are Now Safer Than Ever Tips For Renting A Wheelchair Van At Your Destination

Six Steps to a Successful Office Move

Office Moving Basics:

1. Prepare, Plan, and Delegate

2. Layout a Timeline

3. Know Your Budget

4. Plan Out the New Office Space

5. Solicit Bids

6. Notify Service Providers and Clients

Benefits of Pay Per Click Services to Your Business

Why Registering a Company Online Now Becomes Easier

Content Rally

Content Rally wrapped around an online publication where you can publish your own intellectuals. It is a publishing platform designed to make great stories by content creators. This is your era, your place to be online. So come forward share your views, thoughts and ideas via Content Rally.

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Related

4 Ideas for Gifting Presents That Support Small Businesses

CRMDialer: A Zoho Alternative

Benefits of Installing Dallas Wheelchair Lifts in Your Business

Six Steps to a Successful Office Move

Office Moving Basics:

1. Prepare, Plan, and Delegate

2. Layout a Timeline

3. Know Your Budget

4. Plan Out the New Office Space

5. Solicit Bids

6. Notify Service Providers and Clients

Share this Article

Benefits of Pay Per Click Services to Your Business

Why Registering a Company Online Now Becomes Easier

Content Rally wrapped around an online publication where you can publish your own intellectuals. It is a publishing platform designed to make great stories by content creators. This is your era, your place to be online. So come forward share your views, thoughts and ideas via Content Rally.

Leave a Reply

Popular

Follow Us

Recent

Related