Six Steps to a Successful Office Move

Published on: 08 October 2020 Last Updated on: 12 August 2021

There are several steps to take when moving your office from one location to another. Whether you are downsizing or expanding, moving your business requires a lot of planning and the ability to minimize interruptions to productivity, employee projects, and cash flow. Depending upon the size of your business and the funds you have available, there can be a lot of stress associated with moving.

Office Moving Basics:

If you are on a limited budget, knowing how moving companies arrive at their fees can reduce your stress and even help you save money. For example, if you have the flexibility, try to schedule your move for an off-peak period that is less expensive. Or look for free packing boxes so you will not have to buy or rent them from a moving company. Whether you choose to rent a moving truck or decide to hire a commercial moving company, below are six ways to make the process as seamless and stress-free as possible.

1. Prepare, Plan, and Delegate

Write down a plan to outline everything you must do to get to your new office location. Include notifying staff and clients, packing up everything you need, and obtaining insurance. Do not underestimate how long the process will take. Smaller offices will take less time to pack and prepare than larger offices. Start packing the office items you will not need until you are in the new office space. Decide who will be responsible for different steps of the moving process. For example, assign or delegate a move coordinator to communicate with and keep employees informed. Be sure the person you choose has stellar organizational and communication skills and give them the authority to make and manage decisions. Small offices with only a few employees will require a very coordinated effort to work together.

2. Layout a Timeline

Keep in mind that while you plan to move, there will still be work that needs to get done. When creating a plan, establish a reasonable timeline so that your business does not suffer during the moving phase. The first step to put on your timeline is the moving date. Do not forget to include time for cleaning up and decluttering your office before packing. There is no need to bring stuff you will not need to a new place. Your lease termination date will play a significant role in choosing a moving day.

3. Know Your Budget

Relocating to a new office location will cost money. Determine how much you can afford to outsource and where you can reduce costs. Will you hire a professional mover or rent a truck? Do you plan on upgrading office furniture and equipment? It is highly recommended that you include moving insurance in your budget if anything gets damaged or lost during the move.

4. Plan Out the New Office Space

Collect any available information, such as floor layouts and blueprints, for the new space. Know where the electrical outlets are located and how much storage space you have. Does the new office have large open spaces that will require temporary walls or cubicles? If yes, It’s possible that you will need to hire electricians, painters, carpenters or you can try One Point Partitions if your office will require some more specific work, like toilet divisions so that your new office will accommodate your current needs. Do not forget to include these costs in your budget.

5. Solicit Bids

If you plan on hiring a professional mover, get several bids, and choose the company that best suits your needs and budget. Specialty items such as high-value products and complicated equipment like medical equipment should be handled by professionals with experience.

6. Notify Service Providers and Clients

Let your clients or customers know well in advance when you plan to move. Even if you do your best to avoid delays in communications and services, there is a good chance there will be a slight delay during the actual move. Set up a contingency plan for how clients can reach you during your move. A suggestion is to leave a few employees in the office to attend to customer inquiries.

Follow the steps above to achieve a successful office move with minimal to no downtime. The better you plan, the more likely your staff will be able to get back to work in the new location quickly.

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4 Considerations Before Investing in an Oil Change Franchise Under 100k

With such a wide array of goods and services on the market nowadays, it’s no wonder that several types of franchises have emerged in various industries. The competitive market is already saturated with restaurants and coffee shops. If you want to invest in this type of business, think about going for an oil change franchise. Here are some factors to consider before investing a substantial amount in an oil change franchise: 1. Study the Ownership Model: Most oil change franchisors give their franchisees the freedom to develop their branches the way they want it to grow. However, it’s still best for you to determine whether the ownership model stipulated by the terms and conditions of the business will be useful for your goals and work style. When buying a franchise, you’re required to support the brand’s rules and processes from accounting to hiring and marketing. Be familiar with the regulations implemented by the leading company and consult with online resources such as franchiseknowhow.com to learn more about how franchising works. 2. Know the Franchise Costs: You won’t just be buying legal rights to use the brand name and logo for your oil change business. The franchisor may also expect you to purchase equipment from them. Fortunately, you can assess if you can pay off the business’ costs since the law has mandated corporations to present a Uniform Franchise Offering Circular (UFOC). This document provides an outline of the fees that come with the franchise. It also includes your rights and restrictions. This way, you can gauge if the franchisor’s prices are reasonable and realistic. Other costs you must consider include: Initial Payments – This franchise fee serves as a down payment to secure your spot as a franchisee. The average initial franchise cost ranges from $20,000 to $35,000 for most franchises. Royalties – Also known as ongoing franchise fees, franchisors require royalties to be paid monthly or annually. The amount depends on your agreement with the company. Typically, it can be a percentage of your gross revenue or a fixed amount such as $1000 per month. Marketing Fees – Because you’ll be part of a bigger organization, you may need to finance a common advertising or marketing fund. This money will be used for promotional efforts usually at a national level. Required Purchases of Goods – The franchisor may restrict you from buying oil from other suppliers. Check if their pricing is competitive and if you can actually get a profit if you push through with the franchise. Real Estate – If you’ll be renting a place for your franchise, include the cost in your calculations because you may need to pay for deposits before you can start your business. Legal Files – This includes the cost of insurance, licenses, permits, and other legal documents. 3. Determine How to Fund Your Franchise: One of the significant advantages of an oil investment is that it has a high return on investment. However, before you think about your profits, you need to consider how to fund your franchise first. It’s vital that you know the best sources of financial support that will help your business grow. These are a few financial options for you to start an oil change franchise: Franchisor – The main company can help you through debt financing. Franchisors often offer financing for some parts of the business instead of you shouldering the entire cost. Small Business Administration (SBA) – This agency can help you with your bank loan to jumpstart your business. Their loan programs guarantee longer repayment periods to bolster your franchise’s growth. Banks – These lenders work with the SBA to provide financial aid to small businesses. You can also use a home-equity line of credit or a second mortgage on your house, but it’s not encouraged because you risk losing your property if you can’t repay your debt. Family and Friends – The people you trust, and who believe in you, are valuable sources of funds. You can negotiate the repayment period and interest rates with them. Be sure to pay them back according to the terms you both agreed on. 4. Talk with Your Target Market: The people in your city or town probably already have a place where they have their oil changed. Don’t be discouraged, though. You can talk to prospective customers about their experience with the oil change stations in your area. Take note of their complaints on a particular shop and use those to improve your service. Conclusion: Investing in a franchise can provide you with an established brand that will be easier to market than a startup. You will also get enough support from other franchises and gain insights from them on how to facilitate the growth of your business. Consider the factors above and assess whether an oil change franchise is best suited for your goals. Read Also: What To Expect When You Become A Forex Trader 7 Growth Hacking Ideas That Will Boost Your Startup

Quit the Rat Race: 5 Tips for Becoming an Online Entrepreneur

Are you fed up with spending your time making somebody else rich? Have you had enough of the rat race? Sitting in a cubicle, suffering the commute going to a job you hate to earn enough money to pay for the house you never see and the family you have no time to hang out with? Maybe it is time for you to take that next step and go into business for yourself. Don't think you are ready? No worries, that's a common thought that goes through the mind of every entrepreneur. Doubt and hesitation are normal and natural. Being able to stare them down and make the right decision at the right time is what separates success from failure. Keep reading and you will learn the key steps to ditching the 9-5 and becoming an online entrepreneur. 1. Passive Income Means Not Quitting the Day Job Just Yet Starting an online business is not as simple as moving from one salaried job to another. It can be, but it is a dangerous way to go about it. You are better to start off small, looking to build up some passive income while still working the day job. Yes, it means you can't quit the cubicle just yet, but it does mean you can generate some extra income and learn the ropes of creating online business and mitigate the risk to your finances. Familiarize yourself with the online world and figure out your strategy. There is nothing wrong with building your company slowly. In fact, it is a large benefit, because it means that by the time you are ready to quit the rat-race and step out on your own, you already know who you are. Your brand will be set, or at least in its advanced stages, setting you up for success. 2. Educate Yourself in the Ways of Online Money Making : No entrepreneur becomes successful without educating themselves in matters concerning their chosen field. This applies as much to creating an online business as it does any other industry or sector. You need to educate yourself on the ins and outs of the market you want to conquer. This means learning what the trends are, what sells and what does not. Study the techniques of others and watch the competition. What are they doing that is working and how could you make that work for you? There are paid online courses you could take, and numerous webinars and blog articles that can teach you a lot about making money as an online entrepreneur. By ensuring you are knowledgeable on your target area you are positioning yourself well in the market, and that means success will be there to find. 3. Accept the Risk that Comes With the Riches : Whenever you go into business for yourself you are accepting a risk. The big thing is that most people don't really understand what that means. Being an entrepreneur is a gamble. When starting an online business you are stepping away from a security that you won't see again until your business has matured into something far grander than your initial business plan will consider. It may sound harsh, but that is the fact of it. Paid vacation, Dental insurance Health insurance Pensions Sick leave These are all things that we come to take for granted, but when creating an online business you are surrendering these items. If you have a family to support then these considerations are of vital importance. Not as a means of detracting from your vision of freedom from the cubicle but to ensure you have the right system in place to help keep your finances stable. Being an entrepreneur is one of the high-risk solutions to escaping the workplace and living the life you crave. 4. Believe in Yourself Stronger than Anybody Else : When looking at how to start an online business, you are going to come up against a lot of people telling you to stop. To give up and stick with what you have. If you know what you are doing then you need to ensure that your belief in your own abilities is unshakable. A lot of people will tell you to give up on your dreams because they are scared. They are too scared to do it themselves and so pass this fear on to others. They will come up with convincing arguments as to why you are better off collecting a regular paycheck. However, you have done the research, you know what you are doing and accept the risk associated with it. 5. Identify Your Core Product and Focus on Everything On It If you have wondered how to start a successful online business, you have probably thought about entering a particular sector and making your name therein. However, to be truly successful you need to narrow your target market down even more. Market research and your own personal interests and skills will help you identify your niche. Try to make it as specific as possible. The more precise you can be, the higher your chance of finding success. Know Your Why - The Secrets to Becoming an Online Entrepreneur You will face a lot of trials in your quest to become an online entrepreneur. There will be stumbling blocks and periods of both highs and lows while you build up your empire. The most important thing you need to have before you start down this crazy but rewarding road is to know your way. Why are you doing this? Why are you choosing to focus on this niche? Knowing and understanding your own why is paramount to online success. If you can answer this question then you stand a great chance of making it. For more information on how to start an internet business and build your own company up from the ground, check out some of our other business-related articles. Read Also : How To Master Social Media For Businesses & Entrepreneurs What You Need To Be A Successful Entrepreneur

Why Your Business Needs Call Center Tracking

Customer service is the cornerstone of your business's success. It's also the key to keeping the customers you already have. In fact, companies with a thought-out customer service approach enjoy a 92% retention rate. If the bulk of your customer service efforts is in the hands of a call center, it's important you make this operation as efficient as possible. To do this, you need detailed information about what's going on behind the scenes. Utilizing call center tracking is the best way to get this data. Implementing call center tracking software will help show you where improvements need to be made. The result is a better customer experience. Monitoring your call center can help your business in a number of ways. Read on to learn more! 1. Understand Your Revenue and ROI: Knowing what products and services are driving revenue is important for any business. It allows you to make decisions about future products and improve ones that aren't doing so well. By tracking your call center, you know what customers are more excited about and what they find troublesome about your products. You'll be able to see the source of each call to get a better grasp on exactly where most of your profit is coming from. This data will also help you understand what your return on investment is for the marketing campaigns you're creating for each product. Where your calls are coming from clues you into which advertising channels are working. Tracking call center metrics makes all this very easy. Detailed reports from your tracking software will lay all this out in an easy-to-read manner. 2. Measure Adherence to Scheduling: A huge benefit of tracking your call center is a better understanding of the KPI (key performance indicator) of your customer service reps. This information will help you streamline your call center scheduling. You may be asking yourself how this works. Well, you can monitor inbound and outbound calls, the average length of calls, and the location of inbound callers. All this helps you improve in-house scheduling and reduce the chance of calls going unattended. You'll also be able to measure the productivity of each rep. You'll then know if your call center isn't robust enough and if certain employees are causing bottlenecks. All this information helps call center managers create a more well-oiled, effective operation. It also greatly helps with optimal shift scheduling so customers are more efficiently serviced. 3. Refine Marketing Strategies: Detailed call monitoring provides invaluable information about your customers you wouldn't otherwise have access to. Such information includes customer loyalty, purchasing trends, and who your potential customers are. Think of call center tracking as a way of becoming more familiar with your target audience. All this information allows you to make changes and strategize future marketing efforts. It can also give you some insight into which strategies you should do away with. Your marketing team can use this information to focus their efforts on the right channels. They'll also be able to better understand the strengths of your products and services and emphasize them in advertising campaigns. All this will have a positive effect on your overall revenue and help maximize your ROI. 4. Recording and Routing Calls: Call center tracking software provides the capability to record calls between your reps and customers. This feature can help in a number of ways. First, you'll be able to get a firsthand account of what problems customers are having with your products and services. You'll also be able to tell which products consumers like the best and what elements of your product are the most desirable. This data will allow you to refine your product and make more informed decisions on future designs. Recording calls will also help you determine which employees need further training and which have the potential for promotion. Tracking software will also help in figuring out kinks in your routing procedures. This is important, as misrouted customer service calls can lead to a loss of existing customers. 5. Improve Your Quality of Service: One of the biggest benefits of tracking calls is the effect it can have on the quality of customer service you're providing. You'll be able to pinpoint exactly where setbacks occur in your current operation and remediate them. Find out how easy it is for callers to reach a solution to their problems. If the process is difficult, you'll need to take means to streamline it. You can also see what the average wait time is for callers. If you notice customers abandoning the call because of long delays, you know you have a problem. This is where you can use caller id reputation to filter out the callers whom you must prioritize to make the most out of the conversion. Are you seeing missed calls or routing issues? You may need to beef up your staff or reposition certain employees. You may even find that a virtual receptionist service would benefit your operation. Whatever solution is right for you, call tracking services can expose areas that need improvement. 6. Cut Down on Employee Turnover: A high turnover rate causes a loss of time and money. When you track your call center, you're able to fully understand the skill level of each employee and the overall morale of your department. You can then make changes to your training protocol. It also provides an opportunity to appropriately place employees in roles more suited to their strengths. All of this makes for a much healthier work environment. It also creates a more rewarding experience for each employee. These things are key to keeping your turnover rates low. Boost Your Customer Service with Call Center Tracking: Knowing what's working and what's not is the first step in creating the best possible customer experience for your business. Implementing call center tracking can allow you to undercover information about your operation so you can make educated improvements. Call tracking software has come a long way and now offers many features that can help you streamline your customer service process. Look into implementing it for your call center and let your customer experience evolve. For more articles that will expand your knowledge in the business world, check out our blog. Read Also: Top 4 Creative Team Building Ideas For A Call Center Industry This 2016

Six Steps to a Successful Office Move

Office Moving Basics:

1. Prepare, Plan, and Delegate

2. Layout a Timeline

3. Know Your Budget

4. Plan Out the New Office Space

5. Solicit Bids

6. Notify Service Providers and Clients

Benefits of Pay Per Click Services to Your Business

Why Registering a Company Online Now Becomes Easier

Content Rally

Content Rally wrapped around an online publication where you can publish your own intellectuals. It is a publishing platform designed to make great stories by content creators. This is your era, your place to be online. So come forward share your views, thoughts and ideas via Content Rally.

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Related

4 Considerations Before Investing in an Oil Change Franchise Under 100k

Quit the Rat Race: 5 Tips for Becoming an Online Entrepreneur

Why Your Business Needs Call Center Tracking

Six Steps to a Successful Office Move

Office Moving Basics:

1. Prepare, Plan, and Delegate

2. Layout a Timeline

3. Know Your Budget

4. Plan Out the New Office Space

5. Solicit Bids

6. Notify Service Providers and Clients

Share this Article

Benefits of Pay Per Click Services to Your Business

Why Registering a Company Online Now Becomes Easier

Content Rally wrapped around an online publication where you can publish your own intellectuals. It is a publishing platform designed to make great stories by content creators. This is your era, your place to be online. So come forward share your views, thoughts and ideas via Content Rally.

Leave a Reply

Popular

Follow Us

Recent

Related