How to use IT to Save Your Business Money

Published on: 25 July 2018 Last Updated on: 16 September 2019

In a world that’s focused on making your business fly, ‘return on investment’ (ROI) is a term that’s usually talked about when you’re planning SEO, PPC or social marketing strategies.

In fact, IT can offer a huge ROI for your business – simply by streamlining processes that could otherwise see your team or contractors spending unnecessary time struggling with sub-par systems and devices.

We’ll walk you through 6 of the best ways to save money, with nothing but IT as your tool…

How to use IT to Save Your Business Money:

Explore open-source software :

It’s easy to forget that Microsoft, Google, Adobe and the other huge software and service providers aren’t the only companies out there who create worthwhile resources.

If you’re used to working for a company, you might take it for granted that the typical applications you’ll use (think; word processing, spreadsheets, customer relationship management, accounting – and much more) are just there for you within a few clicks – but actually, those pieces of software cost a significant amount of money.

The truth is, the household names are the ones we know about because they’ve got the budget to market their products far and wide – but in fact, there’s a host of great open-source applications out there that are completely free to use – you’ve just got to know where to look.

Open-source is more than just a money-saving tip though, in fact, there’s a world of developers who believe open-source is the only way you can truly reflect user’s needs in the long term – and many of those developers commit themselves to maintain and adjusting the free software to suit businesses just like yours.

This TechRadar list offers some great open-source applications that’ll definitely help your business save money when compared to full price alternatives.

Let employees work on their own devices :

‘Bring your own device’ (BYOD) such a simple idea – yet so many businesses resist it.

When you let your employees use their own devices to do company business, you’re saving huge amounts of money – and actually increasing productivity at the same time.

Countless studies have shown that employees are more comfortable and more productive when they use their own devices for work tasks – and the maths really adds up: If using a device you’re familiar with only saves 10 minutes each day – that adds up to an incredible 45 hours over the course of a full working year – essentially offering you a free week’s worth of work if you’re happy for employees to use their own machines.

Of course, there are security considerations to be made – and BYOD is likely to be impractical if you’re handling a lot of sensitive client information, but if you’d like to take away a huge chunk of capital expenditure from your budget, these could be problems you’d be happy to work around.

Outsource support :

When it comes to money-saving, good tech systems can give and take in similar measures – but one of the largest costs to consider when you’re installing IT relates to the people who are going to support it.

If you’re a small company, even if you only have a very small number of employees, you’re probably going to need someone to support your IT systems – and if you don’t have that person in place, you run the very real risk of not being able to trade if your IT network goes down.

So, what does the maths look like? Well, you’ve got a $40,000 basic wage for someone who comes with the skills set needed to keep a network up and running by themselves – then you’ve got to factor holiday cover, sickness, maternity/paternity leave, training and what happens if that person decides they’d like to work somewhere else.

All in all, carrying IT staff can be problematic – and extremely expensive – which is why managed network providers (MSPs) are becoming more and more popular with small to medium-sized businesses.

With an MSP, you’ve got the potential of 24/7 access, 365 days a year – plus no need to worry about keeping an individual up to speed with the latest accreditations and training programs. You simply pick up the phone and access the support – which, most of the time, can be applied to your systems remotely.

If you’d like your tech to save you thousands – you could do a lot worse than finding a good MSP and treating them like they’re one of your valued team.

Buy resources ‘as a service’ :

If you’re bringing your IT support onboard as an outsourced service – why not do the same with your applications, platforms, and infrastructure?

In the last 10 years, larger tech companies have realized that there’s an increasing number of small businesses becoming established year on year – and those companies simply do not have the money that’s needed to buy expensive software licenses, development platforms and costly networking infrastructure straight out of the gate.

The solution? Offering all of the above on a subscription basis – pay for only what you use, whenever you need it? A result is an increasing number of people opting to move to solutions like Microsoft Office 365 and Google’s G-Suite – both examples of ‘Software as a Service’ (Saas). That said, it’s not just cloud-accessed software that’s available in this manner, Microsoft now provides email exchange servers on a similar subscription basis too – with the robust security you’d expect from one of the biggest tech companies on Earth.

All these things are made possible by the cloud – the concept of storage and services that are hosted centrally, with your internet connection bridging the gap between your business and the resource. Of course, you’re going to need a connection that is stable and fast enough to allow uninterrupted access – but that’s more than realistic for most internet service providers.

Interestingly – the monetary benefits of SaaS are actually likely to be two-fold, as there’s an increasing body of evidence that suggests people actually work more effectively together when they’re collaborating online, even when compared to sitting next to one another in an office space. If you want to increase productivity and reduce costs with the help of IT tech, you could do a lot worse than to explore which of your required resources could be procured ‘as a Service’.

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5 Importance of proofreading your website content

It is very important to take time and proofread your work even if you are going to employ proofreading services. Don’t publish or hand in any articles or academic papers that you have written before subjecting them to a thorough scrutiny. You may discover some simple mistakes in your content that you would have simply corrected by proofreading. Don’t think that website content is not as critical as academic assignments and hence avoid proofreading. Some of the mistakes can completely change the meaning of your articles. Here are some 5 importance of proofreading your web content 1. You Will be Able to Correct any Spelling Mistakes in the Content : It is normal to misspell some words as you write the content. The challenge is that the office writing application will not auto-correct for you all the mistakes. You need to go through your content step by step to make sure that you correct all the spelling mistakes. Did you know that some spelling mistakes can completely change the meaning of your article? Yes, you can completely misguide your audience through wrong spellings. The implication is that the content can work against you at the end of the day. Read through each sentence to make sure that there are no spelling mistakes. Some of these mistakes can make the sentence to have no meaning at all. This is one of the objectives that proofreading services seek to achieve. 2. There Will be No Grammar Mistakes in Your Content : Grammar is the other big issue especially when dealing non-native speakers. You may find a problem with some of the sentence structures in your content. It is hard to notice some of these issues as you continue with the writing. Go through your text and make sure that the grammar is flawless. If you want to hire proofreading company, then it’s wise to go for native speakers like ProofreadingService.net proofreading services. Some of your audience may not take you seriously if they find several mistakes in your grammar. In fact, most of them will ignore your content because of grammar issues. Increase your conversion rate by proofreading your web content to correct any grammatical mistakes. 3. The Published Content Will Flow : As you proofread your content, you will be putting yourself in the shoe of the reader. You may discover that some important points are misplaced in the context of the text. As you right your content, each section or paragraph should have a particular point it is supporting. However, you can find yourself mixing some of the points here and there. It’s important to even give a third party to read through your work so that he ca tell whether it is flowing or not. A friend or proofreading services can be able to tell whether the theme of your content is flowing. This will in turn increase readability and make the content more engaging and attractive. 4. Proofreading Fixes any Punctuation Issues : Punctuation is the other common mistake when dealing with web content publication. A missing question mark or wrongly placed comma, colon, or even full stop can change the meaning of the whole phrase or even make it meaningless. Each punctuation mark communicates a specific message and this should be exhibited in your content. As you proofread your work, you will make sure that all punctuation marks are properly placed. 5. Format : Each web content should always have a format to increase its readability. You want to be sure whether the font type, size, and color of your content match what already exists on your website. The content you publish on your website should have some consistency to make it visually appealing. This can be achieved by editing your content so that it complies with the formatting requirements of your site. Multiple formats on the same website can make it to be quite unattractive. Having gone through this article, you will discover that proofreading enhances the value of your content. This is the only way you will make sure that you are communicating the right message to your target audience. It will help you to stand out from the other competing brands and even increase your competitive advantage in the market. Therefore, proofreading alone can go a long way in increasing the productivity of your business. Read More : Would Your E-commerce Website Pass The Cybersecurity Test? Here Are 3 Things You Could Be Doing Wrong Best SEO Tools For Ranking The Website Some Powerful Attributes That A Website Must Have In Its Content

Making Your Office Safer for Workers

We naturally make certain mental connections when we hear particular phrases. For example, when we hear the phrase ‘workplace injury’. we would likely draw a connection to construction workers or assembly-line workers who get a herniated disc after lifting a heavy object. It’s a natural connection to make. After all, workers in construction and manufacturing do suffer many workplace injuries every year. But it might come as a surprise to some employers that a large number of workplace injuries and illnesses occur in more unassuming locations - namely, the everyday, average office building. Thousands of workers suffer injuries in an office environment every year, ranging from mild sprains that require no time off of work to catastrophic injuries that are debilitating and, in some cases, fatal. What are these dangers that lurk in our office buildings, and what can we do to ensure the safety of office employees? Read More: How To Choose The Best Printer For Your Office Common Dangers for Office Workers Falls - Did you know that workplace falls in offices occur at a rate two to two-and-a-half times greater than those in non-office work environments? Not only are falls the most common injury in the workplace -- they also have the potential for some of the greatest damage. Falls can result in broken bones, sprains, spinal cord damage and traumatic brain injuries, to name just a few. Tip: Keep floors free from clutter and look out for anything that might cause employees to slip or trip, such as loose, broken flooring or slick surfaces. Being Struck by or Against an Object - Yet another surprising form of injury suffered in office environments is being struck by an object. This could mean bumping into an object, being hit by a thrown object or any number of scenarios in which a person comes into contact with a moving or stationary object. Tip: Safely store equipment so it poses no threat to workers. Always make sure that drawers are closed, and be mindful of fingers and hands when closing drawers. Airborne Contaminants and Poor Air Quality - Indoor air quality control should be a top priority of any office space. Hazards can include asbestos, mold and chemical contaminants. Depending on the level of contamination and the sensitivity of each individual worker (especially if they are allergic to a particular substance), airborne hazards can cause serious illness. Tip: Regularly have your workplace inspected for air quality and immediately address any hazards that might be present. If there are toxins or other airborne hazards present in your office building, make sure your employees evacuate the building until it is safe to return. Read More: 10 Tips To Memorize All Necessary Information Before Exams Lifting Injuries - Workers in office buildings regularly move items around, whether lifting boxes full of printer paper, carrying packages from an inbox or simply moving commonplace desk items from one spot to another. These seemingly innocuous tasks can lead to strained muscles or herniated discs if done improperly or if a pre-existing condition is present. Tip: Never pick up an object unless you are sure of how heavy it will be, and don’t be afraid to ask for help from a co-worker if an object is heavy enough to pose a risk. Remember proper lifting techniques and always lift with your knees. Also, don’t lift anything while seated. This can cause serious strain on your body and lead to injury. Posturing and Ergonomic-Related Injuries - One of the most basic yet overlooked aspects of ensuring office workers are not injured on the job is optimizing the setup of a workspace. As simple as it might seem, the position of a chair, the height of a desk or the distance that a worker sits from their workstation can have a major impact on a worker’s health. If a worker is constantly in a state of poor posture or strains to do their jobs, they can quickly develop problems with their back, shoulders, wrists, and neck. Over time, a condition can worsen to become a serious injury that lingers with a worker for years to come. For example, an office worker who is repeatedly straining to reach their keyboard might be at a greater risk for developing carpal tunnel syndrome. Tip: Arrange a workspace so that it fits the person using it. Make sure that the chair is the proper height and that the worker never has to strain or reach very far to perform basic, repetitive functions. Eye Strain - Now more than ever before, workers endure a significant amount of strain to their eyes. While screens in and of themselves do not permanently damage the eye, eye strain can lead to other problems that might hinder a worker’s productivity. Eye strain can cause headaches, blurred vision, dry eyes and difficulty focusing, to name just a few problems. Much like ergonomic-related injuries, eye strain might also be addressed by a properly situated workspace. Read More: Free Student Guide To Help You Achieve Exam Success Tip: Remind workers to take breaks from the screen from time to time. Suggest lubricating eye drops (the kind without preservatives) for workers with dry eyes. Other ways to reduce the effects of computer screens on workers’ eyes is to make sure that the screen is level with their line of sight and adjusting the brightness of a screen to the liking and comfort of the person using it. Not only does reducing these hazards make for a safer workplace, but it also creates a more productive work environment. Happier and healthier employees are much more likely to be efficient and productive in their jobs. Consider an investment in maintaining and improving the safety of your office space as a way to improve worker morale in addition to improving the workflow of your business. The Occupational Safety and Health Administration says that businesses collectively spend $170 billion on workplace injuries and illnesses. OSHA goes on to say that by taking steps to address workplace health and safety, businesses can reduce these costs by up to 40 percent. As you can see, working in an office doesn’t come without risks. It is up to employers and supervisors to keep an eye out for these hazards and to regularly inspect and address anything that might pose risks to their employees. If you see something in your office that looks like it might be a work hazard, inform your employer of the problem immediately. You might just be saving your coworkers from a workplace injury. 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To think life will go back to normal post-Pandemic is a pipe dream. The world underwent a paradigm shift to the new normal, and there is no returning now. The COVID-19 Pandemic has brought many changes we couldn’t have ever predicted. The unheralded health crises impacted nearly everything, from personal affairs to governmental decisions and even corporate matters. Business operations, in particular, faced quite a few alterations. Digital mediums took over the world by storm, and e-commerce businesses experienced a significant rise in demand. These reshaped business activities welcomed a considerable restructuring of marketing strategies. Marketers primarily shifted their focus to online tools, giving digital marketing an unanticipated hype. Given the technological innovations rate, marketers expect to see many more advancements in the marketing department post-COVID-19. Read below to find out how marketing strategies will change after the Pandemic. 1. The Importance of Online Presence: If businesses have to choose one takeaway from the crisis, it would be essential to have an online presence. With strict lockdowns and restrictions on going out, the entire world switched to conducting and participating in businesses online. Many also realized the convenience such platforms bring. Hence, owning a website has now become an essential business marketing strategy. Almost 56% of businesses with a website perform better as compared to the ones without a website. Besides, a website is one of the most powerful digital marketing tools. It marks your presence on the internet and helps you get more reach. A website also lets you upload a customizable flip book or eBook where you can share all necessary details about your products and services. It is an exceptional technique to spread awareness about your brand, attract traffic, and eventually boost sales. A website gives your customers ease of access and costs much less than traditional marketing, and dramatically impacts investment return. It is a proven worthwhile investment. An authentic-looking website enhances your business’s professionalism and adds value to it. Hence, having a website is vital for a business’s success. So, it is safe to say that website marketing will be a critical element post-COVID-19. 2. The Emergence of Social Media: Social media is undisputedly the king of marketing. The world is quickly becoming digitally advanced, with social media users increasing rapidly. Nearly 83.3% of people use social media worldwide, and the figure is likely to grow by 10% each year. Not only that, 71% of businesses have a social media account, out of which 90% experience improvements in sales and growth. 90% of users connect with brands through social media, and 54% of consumers make purchases from brands after scrolling through the brand’s social media account. The statistics above prove the criticality of a social media presence for businesses. The future is uncalled for, but one thing is for sure; social media’s regime will only grow. Social media helps connect brands with potential customers and allows marketers to make informed decisions based on the target audience. It also gives businesses an incredible opportunity to grow. The paid advertising options on Facebook, Instagram, and Snapchat are the easiest, quickest, and most affordable promotion plans for your business. So, you can popularize, promote, and increase your brand’s overall ROI without breaking the bank. Social media is here to stay and quite possibly grow into a platform unimaginable. Hence, social media was, is, and will remain, marketers, fundamental focus. 3. Video Marketing: Video marketing was every marketer’s favorite even before COVID-19 and is still growing phenomenally. Studies confirm that videos interest more users than any other graphics form and carry great potential for attracting customers. YouTube and other video streaming sites are experiencing an incredible increase in usage. These sites allow businesses to market their products and services or raise brand awareness in the form of high-quality videos. Video content also plays an essential role in emails. It exceptionally increases your email’s click-through rates and decreases the unsubscribe rates. Additionally, it boosts your SEO by attracting traffic and increasing your site’s searchability and visibility on different search engines. After seeing how effective video marketing leaves on the brand and consumers, it is likely to grow and remain a powerful marketing strategy in the future. 4. Customer Retention and Loyalty: One major disadvantage many businesses had to face due to the Pandemic was to cut down costs in essential areas like marketing. As a result, markets had to shift their focus to different, long-run marketing tactics like building customer loyalty. Customer loyalty helps you stay one step ahead of your competitors. Loyal customers give you valuable feedback, increasing your business’s rating and eventually attracting new customers. Building customer loyalty considerably reduces your marketing spending, but retaining a customer also leads to a more profitable outcome. Remember, customer retention is what powers customer acquisition. The free word-of-mouth promotion your business gets from loyal customers is one of the most significant benefits of building customer loyalty. Loyal customers are also likely to make purchases repeatedly and trust your business enough to pay premium prices. 5. Less Is More: The Pandemic has stipulated marketers think about innovative marketing strategies without having to go all out. They have to find ways to develop creative marketing campaigns, which are both practical and inexpensive. Moreover, with a limited budget, marketers have restricted resources which they have to ensure to save for more than one campaign. In short, the coronavirus has compelled marketers to do more with less. Marketers need to make efficient use of technology to find solutions and make decisions quicker. The “less is more” trend will continue long after the Pandemic is over as marketers turn their attention to enhancing innovation and improving skills. Conclusion: Businesses will undoubtedly have to deal with the pandemic effects for a long time to come. However, organizations have to push ahead. The Pandemic led to several changes in consumer buying patterns which marketers cannot ignore at any cost. The changes in consumption techniques encouraged marketers to think ahead and think creatively. Even though companies cut down the cost of marketing immensely due to COVID-19, the role of marketing has thoroughly increased during the Pandemic. However, there is still quite a lot of room for growth and innovation. These alterations in marketing strategies are likely to continue and grow post-COVID. Read Also: Key Components for Your Marketing Stack How To Foolproof Your Digital Marketing Strategy? Why Email Marketing is the BEST Digital Marketing Outreach in Singapore

How to use IT to Save Your Business Money

How to use IT to Save Your Business Money:

Explore open-source software :

Let employees work on their own devices :

Outsource support :

Buy resources ‘as a service’ :

Marketing – What’s Right for Your Business?

Tips on Selecting a Storage Solution for Your Growing Business

Tags

Content Rally

Content Rally wrapped around an online publication where you can publish your own intellectuals. It is a publishing platform designed to make great stories by content creators. This is your era, your place to be online. So come forward share your views, thoughts and ideas via Content Rally.

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5 Importance of proofreading your website content

Making Your Office Safer for Workers

5 Ways Marketing Strategies Will Change Post COVID-19

How to use IT to Save Your Business Money

How to use IT to Save Your Business Money:

Explore open-source software :

Let employees work on their own devices :

Outsource support :

Buy resources ‘as a service’ :

Share this Article

Marketing – What’s Right for Your Business?

Tips on Selecting a Storage Solution for Your Growing Business

Tags

Content Rally wrapped around an online publication where you can publish your own intellectuals. It is a publishing platform designed to make great stories by content creators. This is your era, your place to be online. So come forward share your views, thoughts and ideas via Content Rally.

Leave a Reply

Popular

Follow Us

Recent

Related