5 Tools That Can Help You Get Your Business Organized

Published on: 02 July 2018 Last Updated on: 12 September 2024

Keeping a business organized often feels like a futile task. There’s always something to do and it can feel impossible to take care of everything.

Maintaining a high level of organization impacts everything about your company, from efficiency to effectiveness. You can’t afford to let your firm’s operations run away from you.

But there are plenty of online tools available for you to manage every aspect of your business. We’re going to take a look at some of them now.

1. Slack :

Project management is often a battle in itself. Slack allows you to make sure that everyone knows what they’re doing and the progress of every project.

You can collaborate on tasks of any size and create special boards where only certain members have access. Take full control of any project by assigning administrative privileges to your managers.

It’s an easy way to manage your next project.

Talk about master data management and you might think that it’s just an IT thing. This couldn’t be further from the truth. Master data management is all about keeping the various bits of data within your business efficient, clean, and useful.

Through proper master data management, you can find out the answers to important questions like, “Which of my customers are the most profitable?”

Profisee makes it easy to understand what master data management is and how to begin implementing it in your small business.

3. Evernote :

A big favorite among small business owners is Evernote. It organizes your thoughts on the go and enables you to keep track of everything.

Furthermore, your notes can be organized and converted into a layout that’s suitable for presentations. The sheer number of different options for this is impressive.

4. Asana :

Virtual online businesses are becoming more common. Even brick and mortar businesses are turning to remote workers. But communicating by email can often be difficult.

Asana allows you to communicate across the globe without the need for email. Conversations are organized based on a specific task.

It can also double as a project management app if you prefer. This means you can assign people to specific tasks and receive status updates pinged to any WiFi-enabled device.

5. Tripit :

Business trips are a necessary evil. Tripit keeps everything from flight itineraries to hotel reservations in one place, and they’re tied to a calendar.

Easily share these updates with your inner circle to allow them to plan around your visit to that client or the next big industry conference in Vegas.

Last Word – How to Keep Your Business Organized :

The organization isn’t just confined to a few areas of your company. This is the biggest mistake business owners tend to make. They often organize a single part of their business, such as their finances, but fail to properly manage the other parts of it.

Inevitably, this leads to problems and invalidates their previous work. Don’t fall victim to that by picking up these five tools today.

Do you have any tools you use to keep your business organized?

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Balancing the Books with Outsourcing – Virtual Receptionists

In this modern age of ever-increasing use of electronic forms of communication, there is no wonder that many kinds of businesses are constantly looking for ways to keep up with their competition. Indeed, accountancy firms looking to improve the way they handle incoming calls to their offices will probably consider contacting a provider of virtual reception services. Of course, busy owners of an accounting company who need to ensure all their calls are answered in a professional and courteous manner at all times would be wise to search for websites providing insight into the benefits of virtual phone answering solutions. By looking at websites that tell you the benefits of hiring a virtual assistant, overworked accountants who wish to find a solution to their current issue regarding office reception service should be able to find out more about why using a virtual office assistant service is a good idea. Needless to say, accounting firms with aspirations of becoming a leader in their industry will need to make sure they are able to retain their clients by providing a phone call answering service with very high standards. Providers of professional virtual phone answering an email response services that are thinking of branching out into the accountancy sector will need to make sure they hire the right people for this kind of work. Skill Set : As there are suppliers of virtual office receptionists who have people from a variety of backgrounds in their employment, it should not be too difficult for an accounting firm to find a virtual office assistant with the right skill set for their organization. Indeed, by taking our time when looking for a telephone answering service for our accounting business, we should be able to avoid ending up with a virtual assistant that is not suitable for the tasks they are given. Of course, highly-qualified virtual office assistants with a background in bookkeeping or other accounting competencies will be able to deal with related enquires by existing or potential clients so much more competently than those with little or no experience in this field. Some of the tasks undertaken by a receptionist working in the accounting industry include: Managing all incoming invoices Inputting Accounts Payable data into the accounts system Making sure key bills are paid on time Answering telephone calls from clients and colleagues Managing email accounts for client communications Multiple Offices : Accountancy firms that have done exceptionally well since their inception may have got to the stage where they have offices in a number of places including different parts of the country where they are based. Australian accounting firms in Sydney who happen to have a number of offices in the CBD would be wise to get in touch with a provider of virtual assistant services in order to be able to provide a focal point for all their incoming calls. Indeed, by reducing the number of different telephone numbers we have for our business, we should be able to increase the control we have over our company practices. Bosses of an accounting company that have managed to secure the services of a professional virtual office assistant provider are bound to discover the benefits of such a smart business move. Moreover, busy accountants who do need to visit their various office locations throughout the city will appreciate having a virtual receptionist to handle all incoming calls whilst they navigate through congested traffic during peak hour times. Of course, accounting firms who are able to function much better by employing the services of a virtual secretary will be able to focus more on the other important aspects of their business. Read Also : 4 Reasons Your Home Business Needs A Virtual Receptionist An Introduction To Voice Over IP (VoIP)

Business IT Solutions: Factors To Consider Before You Choose One

The advent of the internet has transformed how various organizational activities are conducted. In fact, many businesses incorporate IT into their business operations to keep up with the drastic changes caused by the Internet. However, to improve your business operations, you need to choose business IT solutions. So, how does IT improve business operations? It helps to create different innovations that affect how business operations are conducted. For instance, the various IT processes help improve data storage, aid in broader and more efficient dissemination of information between multiple departments, and faster business operations processing. Basically, a business with an efficient IT process provides better quality services and has high productivity levels. Moreover, due to the importance of IT in businesses’ smooth functioning, you must get the best services from your IT supplier. To learn how to choose a good business IT solution, read on to the end of the article. Factors To Consider Before You Choose Business IT Solutions Several factors play a part in determining how efficient your IT supplier will be. Looking for better service from your IT supplier? Below is an outline of the significant factors: 1. Understand Your Needs The IT needs of your businesses determine the type of IT supplier suited for it. There are different types of IT suppliers, each providing a broad range of hardware, software, and IT services. They include: Manufacturers:These suppliers sell their products and offer essential IT services. Basically, such suppliers are helpful if you are confident that you only need someone to provide you with IT services and support. Specialist suppliers:These IT professionals have expertise in a specific field, let’s say, management systems or customer relations. Resellers:These mainly act as agents for hardware manufacturers. Nonetheless, some of them also offer software and a wide range of IT services and support. System integrators:These IT professionals deliver an integrated working station by selecting appropriate hardware and software depending on your specific needs. Consultants:These provide consultancy services tailored to meet the IT needs of your business. Consultants also sell services like IT setup and installation. 2. Determine Your Budget For Business IT Solutions Your IT budget determines the quality of services you get from your supplier. Most IT suppliers provide different types of services, including cloud backup services, monitoring services, maintenance services, data backup and restoration, firewall services, cybersecurity services, and provision of firewalls. The types of services your IT suppliers provide you will depend on your IT budgetary allocation. If your budget is low, you will likely afford only the essential IT services. Conversely, if you have sufficient budgetary allocations, you’ll be able to afford vital IT services that will help improve your organizational efficiency and productivity. 3. Consolidate Your IT services With Business IT Solutions Some organizations have in-house IT personnel. Such organizations mostly rely on the services of this personnel for most of their IT solutions. However, there are IT services that the in-house personnel cannot provide. In such a case, the organization source for services of outside IT companies. While there is an option of getting these services from many companies, it is better to consolidate these services from a single supplier. Doing this fosters good relations with the given supplier. It also aids in their quick execution of the IT services, given that they are familiar with your system. Other benefits of consolidating your IT services with one supplier include: You will save moneyand reduce the need to make repeat procurements. It gives you better bargaining power when negotiating for prices, given that you deal with one supplier repeatedly. It minimizes the failure of critical business services. 4. Check The Track Record Of The Service Provider There are numerous IT suppliers available. However, the quality of services they provide differs. As such, it is vital that you choose a company that offers the best IT services. Here are some of the factors that determine an IT supplier’s efficiency: the ability to complete IT services in time, the availability of maintenance services, and the ability to provide high-quality services. You can find such a company through referrals. Also, you must check their reviews on the internet or outrightly research on the internet. This way, you can determine how suitable the supplier is for your IT needs. 5. Check Whether They Can Maintain Good Relationship With You Like the case with other suppliers, fostering good relationships with your IT supplier plays a massive part. For instance, it helps to determine the quality of services they will offer you. The following are some of the ways you can ensure this: First, ensure that you pay for their services promptly. Prompt payment reduces the chances of any disagreements with the supplier, leading to them opting to stop working with you. Likewise, make sure to offerthem reasonable prices for their services. When you pay your IT supplier affordable prices, there is a high probability that they will want to retain you as a client. Moreover, they will strive to provide top-notch services that ensure that your business grows. When one business IT solutions supplier offers you services, they will understand your needs better. Hence, they will work to ensure your success. 6. Make Sure The Company Offers A Variety Of Business IT Solutions Working with a single IT company helps you foster a good relationship with the supplier and cut your IT services costs. When you work with a single IT supplier, you reduce costs such as procurement costs. Moreover, to learn about different types of business IT solutions, check the next section of the article. 7. The Company Must Have Experience Working With Similar Businesses There are different types of IT suppliers. Generally, each of them has the expertise to provide solutions that are tailored to specific businesses. Actually, you must work with a company that is averse to business IT solutions similar to yours. This way, you can ensure that you get the best services from proven industry professionals. Essential Business IT Solutions You Must Know Generally, an IT service provider offers the following business IT solutions: 1. Managed IT Services Basically, Managed IT services include handling of remote servers and device and desktop management. These services will ensure that your system works smoothly. 2. Cloud Backup Services The supplier should know how to store your data on the cloud to be available even when the server has a malfunction. 3. Monitoring Services Try to keep an eye on the server’s net traffic, security, communication, and any other monitoring services that your system may need. 4. Data Backup and Restoration The IT service provider must offer data backup with both external data centers and the cloud. You, therefore, won’t have to worry about losing your data in case of any unforeseen problems. Generally, such problems include malicious intrusions, natural occurrences, and hardware failure. 5. Firewall Services Firewall services are vital in ensuring that your enterprise is insulated from cyber-attacks. Preferably, your IT supplier should have a hybrid network with additional control and network monitoring abilities outside of the normal rulesets. 6. Antivirus Protection Your supplier should provide you with up-to-date antivirus to protect your IT systems from any malware that may lead to the loss of sensitive data. 7. Remote Services Your It supplier should be flexible enough to provide you with IT services even from remote locations. This can be beneficial, especially if you are outsourcing services and there is an abrupt IT problem. Some of the services these IT professionals can solve remotely include software repair, IT support services, and software updates. 8. Mobile And Remote Networking Your supplier should install mobile networking services in your system that enable your employees to work off-site using computers or mobile devices. 9. Data Analytics Your supplier should install data analysis software or personally analyze the data to help your enterprise process information such that the data can produce usable information. 10. Networking Services Networking encompasses activities that are geared towards ensuring your business has an efficient network. The supplier should build efficient network infrastructure, setting up devices like LAN, Reuters, Modems, optimization, security, and other factors essential in creating a seamless network. 11. Unified Communication The supplier should provide you with software that unifies all communications in your enterprise in a single space, such as the UC software. 12. Communication Management Efficient communication within the various departments is crucial to your business’s smooth flow. As such, your IT supplier should provide you with universal communication software that incorporates messaging from chat, voice calls, video calls, and email. Basically, such a system will ensure that there is an efficient flow of information between the personnel from different departments. It can also aid in creating efficient communication with outside parties such as suppliers and creditors. Choosing The Best Business IT Solutions: Way Forward The recent increase in internet usage and technology demands that every business have an IT department to run smoothly. While there are several IT suppliers to choose from, knowing which supplier is best suited for your company is essential to ensuring that your business gets the best business IT solutions. The first step to ensuring that you get the best IT services is choosing an IT provider that offers services that meet your needs. Some of the ways you can do this include ensuring that they charge affordable prices for their services, offer a wide range of services, are available whenever you need their services, and offer excellent IT services. Getting such a company will ensure that your business’s operations run smoothly and that your productivity increases. Do you have more information to offer about business IT solutions? Please share them in the comments section below. Read Also: 6 Crucial Aspects to Consider Before Starting a Business Why OKRs Help Businesses Grow and Improve Top 10 Best Serial Entrepreneur Of All Time – 2021 Update

How To Plan A Promotional Event For Your Business? – Steps & Key To Success

A promotional event plays an important role in the success of your business. Planning this type of event may be challenging but if you know how to do it right, you and your organization can achieve huge benefits in the end. To learn more about how to plan a promotional event for your business, please scroll down to find out the answer. What Is a Promotional Event & Its Importance? A promotional event is a popular occasion created for organizations looking to promote their particular products, advertise new products, or promote their whole company. By launching this event, you can draw customers' attraction about your business and reach your target audience. More than just attracting people, a well-promoted event's chief purpose is to increase public awareness of the business. In addition, it also informs customers about your organization, products, prices, services and persuades them to buy the products of your company. Planning Promotional Event With 5 Steps Step 1 First and foremost, you need to define your goal and identify the target audience of your event. This is the most important factor because your promotional event tactics will depend mainly on your customers and the goals that you want to achieve. The chief target might be increasing total revenue for your e-commerce marketplace or generating media coverage on your newly launched products which are about to be unveiled. However, having a defined goal enables you to build a strong, effective promotional event schedule and bring the right audience to your business. Step 2 Choosing the proper type of promotional event is the next significant step in your process. There are several ideas of promotional events for your intention to gather new customers, raise people's awareness of your brand, express the brand's gratitude to current clients, etc. This post will show you the three most typical types of promotional events that you may find helpful to your organization. The first one is fundraising events, created to support an organization's mission, especially nonprofit companies. These companies will raise funds via selling products or services activities. Your organization can hold this type of event by hosting a gala, online or offline auctions, or musical performance. Next, you can also opt for those promotional events like giving the public free food and custom bottled water. Who doesn't love free stuff? No one. The crucial aims of these events are to spread people's awareness about a particular product, service or advertise the image, trademark of your brand to your target audience. Giving the crowd a free trial is a great way to give them a good impression of your brand. The final type which we want to mention today goes to the award ceremony. The prize might be given to "the most loyal customer" or the one who has a winning ticket. This type of promotional event shows your brand's gratitude to loyal customers. And that will help you gain more target audience and make them want to stay longer with your brand. Step 3 To keep track of all activities of your promotional event, a schedule with strict deadlines needs to be included. Because the bigger the event is, the more things your team needs to put on the calendar. Having deadlines in your team's plan would make your job less sophisticated and give you appropriate time to change the plan if something occurs unexpectedly. Step 4 Since organizing a promotional event is not easy, you can share the load to distribute the promotional efforts to other stakeholders. Here are some tips for you. Reach out to sponsors might be the best way to bring a helping hand to your business. Sponsors could easily help your brand access your target audience and re-enhance your promotional event's key message on social media websites. They can also expand your company's budget if your brand allows them to also display their products in your event. You can consider another common way which is influencer marketing. If you can connect with influencers whose audiences are similar to your target customers, don't hesitate to discuss this partnership marketing opportunity with them. Leveraging their influence in the industry is also a great way for your event to get closer to success. Step 5 After having done all things above, following up with your event attendees is the last important step to decide the success of your event. You might want your attendees to remember your brand's message and come back to buy your products in the future. Thus, send them emails, give them some small gifts, marketing flyers, or whatever you can to make sure that they will remember your brand after the promotional events. If they come back and choose your brand as a reputable solution, you can tell that your promotional event is successful. Tips For Promoting Your Event Effectively On Social Media Using social media platforms wisely and suitable for your products/services. Paid for advertisements on Facebook, Youtube, Instagram, etc. Host a giveaway to pump up your brand awareness and help convert your followers to attendees. Using your promotional event's hashtag everywhere and every time you have the chance. Conclusion Promotional events are amazing in helping you gain more customers and spreading your brand's key message to the community. We hope that our topic of "How to plan a promotional event for your business" today could give you the answer that you're looking for. Good luck and see you next time! Read Also: What Type Of Inflatables Should You Opt For At Your Business Event Choosing the best Photographer for your Event

5 Tools That Can Help You Get Your Business Organized

1. Slack :

2. Profisee :

3. Evernote :

4. Asana :

5. Tripit :

Last Word – How to Keep Your Business Organized :

How To Buy, Sell And Disposes Boxes Through The Gaylord Box Exchange?

What are the benefits associated with crowdfunding for businesses?

Content Rally

Content Rally wrapped around an online publication where you can publish your own intellectuals. It is a publishing platform designed to make great stories by content creators. This is your era, your place to be online. So come forward share your views, thoughts and ideas via Content Rally.

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Balancing the Books with Outsourcing – Virtual Receptionists

Business IT Solutions: Factors To Consider Before You Choose One

How To Plan A Promotional Event For Your Business? – Steps & Key To Success

5 Tools That Can Help You Get Your Business Organized

1. Slack :

2. Profisee :

3. Evernote :

4. Asana :

5. Tripit :

Last Word – How to Keep Your Business Organized :

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How To Buy, Sell And Disposes Boxes Through The Gaylord Box Exchange?

What are the benefits associated with crowdfunding for businesses?

Content Rally wrapped around an online publication where you can publish your own intellectuals. It is a publishing platform designed to make great stories by content creators. This is your era, your place to be online. So come forward share your views, thoughts and ideas via Content Rally.

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Popular

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