6 Benefits Of Microsoft 365 Security

Published on: 24 March 2021 Last Updated on: 27 December 2024

If you’re considering investing in Microsoft 365 or need a little more convincing, read through the list of benefits below.

Here, we cover details of Microsoft Office 365 security and compliance, enterprise-level mobility, and powerful solutions that help to optimize productivity – wherever your team is working. To get a clear picture of the benefits of Microsoft 365, we’ve sought the help of IT experts in the know.

Microsoft Office 365 Security Features:

When your employees work remotely, they carry a lot of sensitive data on their laptops and mobile devices. For business owners or managers, you want to rest assured that this data is securely stored while still being easily accessible to your workforce.

The key security features included with Microsoft 365 are:

Office 365 Advanced Threat Protection
Azure Information Protection P1
Intune
Data Loss Protection

These features protect against external threats such as hackers, phishing emails, and malware and prevent sensitive customer information – email addresses or credit card details – from leaving the organization.

By purchasing all these features in a single package, you will also save a significant sum of money on your monthly subscription.

1. Layered Security Approach:

Microsoft 365 provides three levels of security:

Threat protection. You will be protected from common external threats, such as spam, phishing emails, and malware, while also receiving cutting-edge defense from more sophisticated threats, such as zero-day ransomware.
Data leak protection. As previously stated, 365 prevents sensitive data from leaving your system, providing peace of mind to any employer with a remote workforce.
Control data access. You can customize your level of security regarding sensitive data by applying restrictions such as ‘do not copy’ or ‘do not forward to certain information. You can also remotely wipe data from lost or stolen devices.

2. Seamless Integration & Collaboration

The best feature of Microsoft 365 is always its capability to help users collaborate. It breaks down the silos that different tools work in. Thanks to OneDrive integrating different apps and software under Microsoft 365, users can work together, document process in real-time, and do more.

It allows users to communicate effectively through video, chat, and share files on a single platform. Thanks to this seamless integration, it’s easier for someone to streamline workflow and improve their productivity.

Also, OneDrive and Sharepoint of Microsoft 365 make it easier for users to access data and work information from any device.

The features of Teams make it easier for inter-team collaboration and communication. The efficient features of Outlook Mail, PowerPoint, and Excel Sheets are doubtlessly important in the professional environment.

Also, the Microsoft 365 environment makes it easier for users to remember different apps under the Microsoft 365 umbrella. Every single app has a unique and memorable logo. Also, all the apps are easy to use.

3. Advanced Threat Protection:

If you suffer a malware attack, it could spell the beginning of the end for your business by resulting in lost work hours, loss of income, and an undermining of public trust.

With Microsoft 365, links are checked in real-time to warn you if it will take you to a malicious website. Email attachments are scanned for malware, and your devices are monitored for any suspicious strings of communication that might indicate the beginning of a ransomware attack.

Also, users can secure the flow of emails and mailbox audit logging using Microsoft Defender for Office 365.

All of this means that the future of your business won’t rely on your employees’ ability to spot a suspicious email or attachment before they can click on it. Office 365 has a threat and attack monitoring and prevention response.

4. Data Loss Prevention:

Keeping all the sensitive information, your business holds secure is a difficult task and a constant battle that never goes away.

With 365, you can apply data loss prevention policies to prevent sensitive information from falling into the wrong hands, encrypt devices to protect data if that device is stolen or lost, and manage all your company devices remotely; handy for when an employee leaves, and you need to wipe all company data from their phone and laptop.

5. Control Data Access:

Identity and access management through the MFA and PIM gives Microsoft 365 users peace of mind. Its security features for control and access are unparalleled.

It doesn’t assign the global admin role to everyone. Instead, Contosco creates three different Global Admin accounts using strong passwords. Microsoft Entra Authentication and PIM ( Privileged Identity Protection) are responsible for protecting the accounts.

The Azure Information Protection Feature allows you to manage and control how data is accessed and shared across your business.

You can require your employees and customers to sign in to sensitive information with a fingerprint or PIN and classify that information as ‘sensitive’ to restrict how it is shared both inside and outside the business.

6. Powerful Tools For Enhanced Productivity

The apps and additional tools in the Microsoft 365 ecosystem are efficient and productive. Most apps come with amazing productivity features. Microsoft’s suite of apps includes the best word processors like Microsoft Word, Excel, Outlook, PowerPoint, and other tools with AI features.

The AI-powered Designer under Powerpoint provides you with different design features. You can use Excel Insights to find out patterns in your data. The grammar assists in the writing tool and also helps to write effectively inside words.

Also, the co-authoring features of Microsoft Word allow multiple users to use the same document at the same time. This enables a new gateway for seamless collaboration.

Windows 10:

By upgrading to Microsoft 365, you get the added bonus of standardizing your employee workstations on Windows 10.

Windows 10 is the most secure Windows platform ever, coming with its own range of security innovations that significantly reduce your business’s risk profile, as well as adding cloud-based management to ensure that all your devices are properly configured.

Microsoft and its suite of apps are a vast world, opening a huge world of opportunity for the professional environment. Users find more hidden tricks and techniques as they delve deep into the world of Microsoft 365.

Read Also:

Soumava Goswami

A passionate writer and an avid reader, Soumava is academically inclined and loves writing on topics requiring deep research. Having 3+ years of experience, Soumava also loves writing blogs in other domains, including digital marketing, business, technology, travel, and sports.

View all posts

Demystifying the common GDPR Myths

As one of the most common discussions around the internet today, data protection has seen huge changes in 2018. Indeed, the introduction of the European Union’ General Data Protection Regulation (GDPR) program is making companies finally face up to their corporate responsibilities. While this has been more than a long time coming, it has not been dealt with well for the most part in the recent decades. This step from the EU is a merciful way to help make the regulation change as soon as possible. However, like all major regulatory changes, some half-truths and full-blown myths have emerged. What are some of the common tall tales told about GDPR that you need to look out for? 1. GDPR is just a mechanism to fine companies! Absolute hogwash, to put it bluntly. GDPR is a mechanism to send data protection back to the people who the data actually is about, not the company. A company can be fined as much as £17m, or 4% of their annual turnover, by the GDPR. However, this isn’t some committee looking to pay for their holidays and Christmas party: this is here to stop citizens being ripped off any longer by companies. 2. GDPR fines are handed out without warning We don’t know where these kinds of ideas come from, but it’s just not true in any capacity at all. fines in GDPR will be proportionate to the issue at hand: a small company with a GDPR breach will be fined a reasonable amount. Also, you are given two – almost three – warnings about GDPR compliance failure. You won’t just find a team of armed guards in EU flags turning up, don’t worry! 3.GDPR came from nowhere For years, GDPR was reported on and discussed at length. It was not a surprise. Companies were given the best part of a full calendar year to get their systems into spec before the May 2018 roll-out. Companies that missed the GDPR call-out would simply have not been paying attention to data protection policy changes. This was not a surprise for anyone who followed the industry. If you were a business that did not see GDPR coming, then we recommend that you spend some more time looking at European law changes: this was not a surprise! 4. GDPR is constraining businesses Again, not true – GDPR merely makes businesses take responsibility for the data that they have. GDPR is making it harder for consent to be presumed, and instead, it has to be clearly provided. The days of pre-ticked boxes for consent are gone. It’s also going to be much easier for people to withdraw their consent if they so choose. This is not constraining businesses, it’s merely making a part of the web that was thoroughly amateur in its people protection a bit more stringent in the way that you think and acts like a business. 5. GDPR was not necessary This is also quite untrue: GDPR was absolutely necessary. It’s simply putting in place a foundational program that reinforces key terms such as the Data Protection Act, and also makes companies more likely to care for the data they hold instead of using it recklessly. This myth, that GDPR is not necessary and was just added in to add more ‘red tape’ is not the case at all. All of the data breach stories of the recent years would have been almost impossible under GDPR: in a bid to give people back power over their own data, GDPR was essential. GDPR compliance is a fixed process This has been around for some time and is not the case at all. While it may have rolled out in 2018, the EU is fully aware that getting ready for it will take some time and effort. While the two years to get ready was more than enough, with ICO regulation kicking in as of May ’18, there is going to be change to it as time goes on. This is not like the Y2K bug; out of all the painful misconceptions about GDPR, this may be among the worst. You might not like the need to be more specific with data regulation, but GDPR is a good thing – the myths make it sound like the end of the world. All it is, in reality, is an end to lawlessness in data protection and regulation. Final Take Away Hence, these are some of the crucial facts that you have to take care of while you want to improve your business in the correct order at the correct point in time. Do not make your choices in grey while you want to develop your current business in the right direction. Read Also: 4 Secret Ways To Help You Download Torrents Safely Top Cloud Security Controls You Should Be Using

The Hidden Damages In Workspaces: 5 Steps To Reduce The Risk Of Workplace Injuries!

Cleaner workplace means high performance, increased employee productivity, and safe, healthy stuff. However, the always going production services increased workloads, and busy schedule causes the standards to dip. Of course, it's obvious that safety and health hazards occur on workspaces that have heavy machines and equipment where workers are engaged in strenuous manual labor. However, a place where most of the tasks are completed by just sitting on the chair posses less danger. According to the national safety council, in every 7-seconds, a worker is injured with most occupations like transportation, construction and more being the most common places for injuries. Here are a few things you need to look to reduce the risk of workplace injuries: To Minimize Falls: Things like trips, slips, and falls are the most common type of workplace injuries. To reduce them: Stay Clean And Clutter-Free: Things like files, boxes and other items in the walkways create a tripping hazard. So, make sure you store all the items in a proper location to prevent piles of clutter. Keep oils and other lubricants at separate shelves to avoid slips and falls. Besides, apart from posing electrical hazards, keeping cords and cables in the walkways poses more risk at workplaces. Step On The Chair: Using chairs and stools to pick up things comes in fall hazards. Therefore, employees who want to search for something at some height should use a stepladder. Just make sure that the ladders you give to employees should be placed on a level and stable ground. Make Sure Things Are Visible: There might be situations when workers can collide when taking a turn to blind corners. However, to prevent this, make sure to install mirrors (convex mirrors) at the intersection to minimize a collision. This way workers will be able to see who’s coming and collisions will be less likely to occur. Work In Skid-Resistant Floors: Placing carpets and having skid-resistant floors help reduce falls. Further, marbles and tiles can become slippery, especially in wet weather. However, having professionals like Commercial cleaning services Las Vegas will keep them clean and will reduce the chance of falls. Minimizing The Accidents Occurred From Moving Machinery: Machines that are not guarded are at high risk of safety. And, if anybody part get caught in or struck by the exposed part, without the protective guard, the result can be disastrous. Crushed hands, severed fingers, blindness, and injured arm are some of the common machine-related injuries. Moreover, these injuries occur in places where heavy equipment and machinery are used. However, protective equipment and attention to minor details help to avoid these injuries. Reduce Vehicle Injuries: Workers who drive for business purposes, often get injured in auto accidents, which can vary from the minor ones to the fatal ones. However, the employees safe-driving training and driver policies can help to reduce accidents. Reducing Falling Object Injuries: Objects that fall from shelves or by another person can result in serious injuries, with head injuries being the most common one. Employee’s negligence and employer’s hard work to keep the work environment free from any injuries. Of course, you should train employees for the usage of gears and machines. Overexertion Injuries: Things like pushing, lifting, pulling, carrying and throwing heavy objects at work can also cause serious overexertion injuries. Those who experience overexertion injuries can result in medical bills, physical therapy, missed work time. In fact, overexertion injuries are the second leading cause of on-job injuries and accidents. These are some most common associated injuries: Back Injuries: These injuries vary from mild strains to severe spinal cord injuries. Neck Injuries: Neck is the most sensitive body part, and any injury to this section can result in deleterious effects. Muscle Strains: while muscle injuries are not serious ones, they can prevent a worker from doing serious work. Pushing, lifting objects, carrying heavy things can result in muscle strain. So, those were some common work-related injuries. Keep them in mind and keep your employees safe and sound! Read Also: Making Your Office Safer For Workers How To Improve Workplace Security 5 Safety Awareness Ideas To Maintain A Safe Workplace

Tips For Maintaining Your Master Lock Keys

Your locks may be one of the most important lines of defense in the house or company. The results of a poll revealed that criminals cited insufficient security, unsecured windows and doors, ineffective surveillance systems, and easily detected keys as the most common reasons for their break-in attempts. While you will not be able to prevent all prospective thieves from entering your home, you can make efforts to lessen the risk by installing a safe locking and key system. A Master Lock System may make the procedure much easier for you and the company to navigate. What is a Master Lock System? The Master Lock System, commonly referred to as a Master Key System, is a particular securing structure that grants a certain degree of access to every bunch of keys used in conjunction with it. In a certain building, the keys with the maximum degree of accessibility would unlock all doors. Still, the other keys would only have accessibility to select doors based on the permission level.' 5 Ultimate Tips That Can Help You Maintain Your Master Lock Keys Here are five recommendations for keeping your master lock keys in good working order to guarantee that your locks are performing appropriately: 1. Treat the Keys Well One aspect of master lock maintenance that you may not have considered is the upkeep of your keys. Brass is a metalloid that is used to make the majority of keys. Resist the key from twisting or breaking by pushing it to spin the cylinder. This will lead the key to flex, distort, or snap. Every time you enter the key into the cylinders, the key start to wear out. When you find that the key has been twisted or bent, or if it becomes stuck when you attempt to turn it, it is better to upgrade the key. Whenever necessary, additional duplicate keys are made accessible. 2. Don't Pull on Your Keys. Frequently, regular maintenance is not very much about doing anything additional it's also about refraining from doing anything else. It is important to get through the practice of not tugging on your key while in the latch throughout this situation. Many folks tend to rip the keys out of their locks with force, which is dangerous. Others may shut their doors by tugging on the key when it has been in the latch if the keys are still in the lock. Do not engage in any of these activities. Whenever you take a key out of a lock with force, it exerts a lot of strain on the lock. Ultimately, this might result in the lock malfunctioning. Consequently, try carefully extracting your key from the latch with a tiny wiggle rather than pulling it out of the lock. 3. Take Proper Care of Your Master Lock Keys It's also important to remember that a broken key might cause harm to your lock! Rough edges and rusty components don't interface well with your lock, which might lead to problems in the long run. To safeguard your keys, use them with care and replace them as soon as they show excessive wear symptoms. An excellent suggestion is always to preserve one unique that hasn't been used yet so that you may create duplicates as required. 4. You Need to Lubricate Your Master Lock Keys Additionally, it would help if you took a moment to grease your keys on a constant schedule to ensure that your doors are operating properly. Generally speaking, water-based lubrication is the best option. It is possible to move all of the screws and components of the locks properly if you maintain them greased. Additionally, this would prevent lock sections from becoming jammed or from becoming badly impacted by temperature fluctuations. Your locksmith may advise you on how frequently you must lubricate your specific lock and where to pour the oil for effective results. 5. Last but Not Least, Protect Your Master Lock Keys from the Environment The setting where master lock keys are used influences how well they work. Even while you cannot stop moisture or wind-borne filth from developing on your door locks, you must stop them from being submerged in water or touching the floor. When utilizing a master lock key in combination with a safety rope or chain, be certain you raise the key so that it doesn't come into touch with the floor while working. Keys must also be lubricated more frequently if utilized in harsh settings. Are Master Lock Systems Worth the Hype? Master Key Systems are used in some of the world's largest finest secure networks. A few of the planet's best-protected places are quality clinical Master Key technologies, and these are very secure and protected for an excellent purpose. "Master" keys are being used to open all locks, whereas other bits are used for particular locks based on the level of accessibility allowed. A Master Key with universal coverage may also be used as a backup. Newer keys may only be ordered by signed documents, guaranteeing that almost all keys are correctly cared for. There is no limit to the number of keys you may issue. In addition to a broad variety of systems, Master Keys are compatible with: Lockwood Twin Generation 6 Kaba Expert Galaxy Binary Plus Abloy Pro The Bottom Line: A Few Master Lock System Basics You Need to About Every worker will have a key for their workplace, apartment, or area in other major systems. As a result, personnel who require access to numerous regions may discover themselves lugging around massive key chains. Such a device would be large, clumsy, and uncomfortable. A misplaced key may go unnoticed for a long time, making it tough to locate. Keys may be misplaced by becoming outdated when individuals move in and out of properties or as the locks on those structures change. The keychain becomes bigger and bigger as the company expands and adds additional employees, duties, and development. Security risks might arise at this time when individuals begin to leave their doors open or share their keys. In the absence of control or responsibility, folks come and leave. Learn more useful stuff by visiting Speedy Locksmith Colorado. Read Also: What to Do After an Auto Lockout? How to Choose a Locksmith in Chicago? How To Choose The Best Locksmith For All Your Needs In 5 Easy Steps

6 Benefits Of Microsoft 365 Security