6 Benefits Of Microsoft 365 Security

Published on: 24 March 2021 Last Updated on: 11 December 2024

If you’re considering investing in Microsoft 365 or need a little more convincing, read through the list of benefits below.

Here, we cover details of Microsoft Office 365 security and compliance, enterprise-level mobility, and powerful solutions that help to optimize productivity – wherever your team is working. To get a clear picture of the benefits of Microsoft 365, we’ve sought the help of IT experts in the know.

Microsoft Office 365 Security Features:

When your employees work remotely, they carry a lot of sensitive data on their laptops and mobile devices. For business owners or managers, you want to rest assured that this data is securely stored while still being easily accessible to your workforce.

The key security features included with Microsoft 365 are:

Office 365 Advanced Threat Protection
Azure Information Protection P1
Intune
Data Loss Protection

These features protect against external threats such as hackers, phishing emails, and malware and prevent sensitive customer information – email addresses or credit card details – from leaving the organization.

By purchasing all these features in a single package, you will also save a significant sum of money on your monthly subscription.

1. Layered Security Approach:

Microsoft 365 provides three levels of security:

Threat protection. You will be protected from common external threats, such as spam, phishing emails, and malware, while also receiving cutting-edge defense from more sophisticated threats, such as zero-day ransomware.
Data leak protection. As previously stated, 365 prevents sensitive data from leaving your system, providing peace of mind to any employer with a remote workforce.
Control data access. You can customize your level of security regarding sensitive data by applying restrictions such as ‘do not copy’ or ‘do not forward to certain information. You can also remotely wipe data from lost or stolen devices.

2. Seamless Integration & Collaboration

The best feature of Microsoft 365 is always its capability to help users collaborate. It breaks down the silos that different tools work in. Thanks to OneDrive integrating different apps and software under Microsoft 365, users can work together, document process in real-time, and do more.

It allows users to communicate effectively through video, chat, and share files on a single platform. Thanks to this seamless integration, it’s easier for someone to streamline workflow and improve their productivity.

Also, OneDrive and Sharepoint of Microsoft 365 make it easier for users to access data and work information from any device.

The features of Teams make it easier for inter-team collaboration and communication. The efficient features of Outlook Mail, PowerPoint, and Excel Sheets are doubtlessly important in the professional environment.

Also, the Microsoft 365 environment makes it easier for users to remember different apps under the Microsoft 365 umbrella. Every single app has a unique and memorable logo. Also, all the apps are easy to use.

3. Advanced Threat Protection:

If you suffer a malware attack, it could spell the beginning of the end for your business by resulting in lost work hours, loss of income, and an undermining of public trust.

With Microsoft 365, links are checked in real-time to warn you if it will take you to a malicious website. Email attachments are scanned for malware, and your devices are monitored for any suspicious strings of communication that might indicate the beginning of a ransomware attack.

Also, users can secure the flow of emails and mailbox audit logging using Microsoft Defender for Office 365.

All of this means that the future of your business won’t rely on your employees’ ability to spot a suspicious email or attachment before they can click on it. Office 365 has a threat and attack monitoring and prevention response.

4. Data Loss Prevention:

Keeping all the sensitive information, your business holds secure is a difficult task and a constant battle that never goes away.

With 365, you can apply data loss prevention policies to prevent sensitive information from falling into the wrong hands, encrypt devices to protect data if that device is stolen or lost, and manage all your company devices remotely; handy for when an employee leaves, and you need to wipe all company data from their phone and laptop.

5. Control Data Access:

Identity and access management through the MFA and PIM gives Microsoft 365 users peace of mind. Its security features for control and access are unparalleled.

It doesn’t assign the global admin role to everyone. Instead, Contosco creates three different Global Admin accounts using strong passwords. Microsoft Entra Authentication and PIM ( Privileged Identity Protection) are responsible for protecting the accounts.

The Azure Information Protection Feature allows you to manage and control how data is accessed and shared across your business.

You can require your employees and customers to sign in to sensitive information with a fingerprint or PIN and classify that information as ‘sensitive’ to restrict how it is shared both inside and outside the business.

6. Powerful Tools For Enhanced Productivity

The apps and additional tools in the Microsoft 365 ecosystem are efficient and productive. Most apps come with amazing productivity features. Microsoft’s suite of apps includes the best word processors like Microsoft Word, Excel, Outlook, PowerPoint, and other tools with AI features.

The AI-powered Designer under Powerpoint provides you with different design features. You can use Excel Insights to find out patterns in your data. The grammar assists in the writing tool and also helps to write effectively inside words.

Also, the co-authoring features of Microsoft Word allow multiple users to use the same document at the same time. This enables a new gateway for seamless collaboration.

Windows 10:

By upgrading to Microsoft 365, you get the added bonus of standardizing your employee workstations on Windows 10.

Windows 10 is the most secure Windows platform ever, coming with its own range of security innovations that significantly reduce your business’s risk profile, as well as adding cloud-based management to ensure that all your devices are properly configured.

Microsoft and its suite of apps are a vast world, opening a huge world of opportunity for the professional environment. Users find more hidden tricks and techniques as they delve deep into the world of Microsoft 365.

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Soumava Goswami

A passionate writer and an avid reader, Soumava is academically inclined and loves writing on topics requiring deep research. Having 3+ years of experience, Soumava also loves writing blogs in other domains, including digital marketing, business, technology, travel, and sports.

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LPG Safety Tips And Precautions For Your Home

LPG is the need of every household as it is used as the primary fuel for cooking. Some people also use LPG for heating purposes. It is a highly flammable gas, so it is essential for users to use it cautiously. Households and food businesses must take extreme care while using LPG for cooking and heating. You can do many things to use LPG safely in your home. This post shares some best tips and precautions to use LPG in your home. Buy from an authorized distributor: Many people buy gas equipment from retail stores, but it is better to buy from an authorized distributor. The gas equipment available at the authorized franchisee is authorized by the gas company and compatible with the LPG cylinder of that company. So, when you buy gas equipment from an authorized company distributor, the chances of malfunctioning are very low. Transporting Gas Cylinders: Many accidents happen during the transportation of gas cylinders. The most common reason for these accidents is the improper handling of cylinders. Many delivery boys put the cylinder on the ground with a jerk and roll it on the ground while carrying it from their vehicle to home. This causes the collision of gas molecules inside the cylinder, which produces heat and can be dangerous. Therefore, LPG cylinders need to be handled very carefully. Always Check the seal and gasket: Sometimes, the seal or gasket of the cylinder is damaged, causing the gas to leak. Always check the company seal and gasket while taking the delivery of the cylinder. Ask the delivery boy to open the seal in front of you, and then you can put some water in the valve. If you see bubbles rising from the water, the gasket is worn, causing leakage. In such a case, ask the delivery boy to replace the cylinder immediately. Inspect Regularly: As LPG can leak from every tiny hole or crack in the gas equipment or accessories, it is essential to check it regularly. Check your gas equipment every week to ensure there are no cuts or cracks in any part of the equipment, including accessories. In case of any problem with the gas stove, call a professional for its repair. If the accessories like a gas hose or regulator are malfunctioning, replace them immediately to prevent leakage. Also, don’t use the gas until the problem is fixed by a gas engineer. Check the expiry date of the cylinder: All gas cylinders are required to be retested and replaced every ten years. The expiry date is usually stamped or written on the neck of the cylinder. If the stamped expiry date is passed, the cylinder cannot be refilled. If you get a cylinder with an expiry date passed, you should immediately return and get it replaced as it can be dangerous. Ventilation is important: LPG users should always place the gas equipment in a ventilated area. It means your kitchen should be well-ventilated to expel the gas in case of a leakage. If your kitchen is not well-ventilated, you can install an exhaust fan in your ventilator or window to expel the smoke. It also expels any gas leaked from your gas equipment. Place the spare cylinder carefully: Many people have a spare cylinder in their house, and they place it in a place other than the kitchen. Some homeowners place the spare cylinder in the storeroom, while others place it in any room. However, a cylinder should only be placed in the kitchen or an open area such as a patio. Plus is one of the best LPG gas suppliers in Queensland, Australia. They claim to offer same-day delivery or next-day delivery in Brisbane, Gold Coast, Ipswich, and Toowoomba. If you are located in any of these regions, you can choose them for LPG supplies. Related: Pros and Cons of Oil and Gas Investment Don’ts: Things to Avoid for LPG Safety & Precautions Aside from following all the above-mentioned tips, remember not to forget the following tips – Don’t Keep the Cylinder in a Horizontal Position When you have an LPG cylinder at home, don’t keep it in a flipped position. Always keep it in an upright position to avoid accidents like gas leakage, explosion, and fire. When you keep the cylinder laid down, gravity makes the liquid set at the bottom of the cylinder, thereby leaving no space for the vapor to form. This is something that leads to gas leakage. Complications can also arise when the cylinder is withdrawn in a horizontal position. This makes the liquid phase evaporate inside the pipe system. It can also happen in the consumer’s equipment. This causes the pressure to increase, and start icing off the fitting, making the safety device respond to prevent overpressure. Keep Away from Heat Keep your LPG cylinder in a position where it doesn’t catch much heat. Also, it shouldn’t be heated under any condition. When you heat the cylinder it will cause the gas to leak at rapid speed and create a flammable vapor. This vapor is highly flammable and can catch fire at any moment. If your LPG cylinder is constantly getting heated, it can cause the entire cylinder to weaken over time. It’s easy for a weakened cylinder to easily fail under high pressure. Don’t Leave the Safety Valve Unchecked All the mistakes regarding the mishandling of LPG cylinders lead to leakage and explosions. If you leave the safety valve unchecked for a long time, it’ll lead to gas leaks leading to fires, asphyxiation, and explosions. LPG gas is highly flammable, which is why you deal with all these complications if you leave the cylinder valve unchecked. Don’t Smoke Around The Cylinder There’s no need to point out that the cylinder has flammable gas, and there can be a leakage at any point in time. So, build a habit of not smoking close to the place where you keep the gas cylinder. Final Words: These are some gas safety tips for households. Using reliable gas equipment and getting supplies from an authorized distributor can enhance the safety of your house. Following the tips in this post can help homeowners to use the LPG safely and conveniently. Also, if you notice any case of gas leakage, instantly evacuate the area. If it’s due to the cylinder knob left open, close it instantly. Also, call people who are authorized to handle such delicate situations for help. Read Also: How to Handle the Move-Out Cleaning 5 Safety Awareness Ideas to Maintain a Safe Workplace Top Home Cleaning Tips

Deciphering the Myths About Home Security Cameras

Security cameras are the in-thing today. They are used in many homes as a way of enhancing security. However, despite the fact that they are common; there are many wrong perceptions about them. Surveillance cameras usually play a key role to fortify your house. These home security cameras can be installed in either the indoor or outdoor areas of your home. They are used to capture the photos and footages of possible intruders. Since home security cameras are significant in safeguarding your home, you must know the misconceptions about them. This will enable you not to pay due regard to these misconceptions. By doing this, the effectiveness of your home security system will not be affected. Here are six myths about home security cameras; All Security Cameras Serve the Same Purpose: Many people think that all security cameras are the same, so they can serve the same purpose. As asserted by Tech Web Space, this is not true. There are many types of security cameras. They all work differently. Each of them is designed to fulfill a distinct security need. For instance; there are dome, bullet, and IR day/night cameras. Bullet and dome cameras can only be installed in indoor areas, while IR day/night cameras can only be put in outdoor areas. So, a dome camera is effective to monitor your staff; while an IR day/night camera is effective to prevent burglary. Also, IP security cameras can record a video of the ongoing activities of an intruder; while other normal surveillance cameras cannot. There is no security camera which can fulfill two roles at the same time. So, you should know your major security problem which you intend to address. With this problem in mind, you can then choose the most appropriate type of security camera. Security Cameras Are Super Heroes: When some people purchase a security camera, they tend to think that they have solved all their security issues. They believe that their houses will be fortified by the virtue of them possessing a security camera system. They equate home surveillance cameras to superheroes in regard to matters of security. This is a very wrong perception. As much as you buy a security camera, you should still take other appropriate measures to safeguard your home. Security cameras can be limited in discharging their functions. For instance; bullet and dome camera types will not function well in dim lighting. Also, when you don’t position your camera well; you may create a blind spot. This blind spot will give a leeway which will allow criminals to operate in. It Is Very Easy to Install a Security Camera: You cannot learn to install a security camera after watching some few DIY tutorials. Installing a security camera is a difficult task that requires some specific skills. You will have to be equipped with basic scientific knowledge. You will also have to understand how to match the lighting conditions and the recording angle with the camera capabilities. This is not something which you can learn within a few minutes. So, never attempt to install a security camera by yourself. You can only attempt to do so when you have received appropriate guidance. You may tamper with it right from day one. Instead, as provided for by Tweak Your Biz; you should contact your security company which will help you out with the installation. You Can Use a Dummy Camera Instead of a Real One to Keep Off Intruders: Of course, there are some foolish robbers who can be frightened off at the sight of a dummy home security camera. However, this trick will not work well with an experienced thief. In fact, most thieves can detect a non-authentic camera at an arm’s length. So, never go for shortcuts. Use real home security cameras, not fake ones. Home Security Cameras Are Expensive: It is only in the past ages when home security cameras were a reserve of the rich. Nowadays, surveillance cameras are affordable to all and sundry. There are many security companies today. This has enhanced market competitiveness. Different companies are using different strategies to have an edge over each other. This has significantly reduced the costs of security cameras. Moreover, their operation and installation costs are cheap. Home Security Cameras Are Only Used to Keep Off Intruders: Apart from preventing the entry of intruders, surveillance cameras can serve others more purposes. For instance; you can use them to monitor your employees in your servicing business. You can also use them to check on your kids’ activities when you are away from home. Though security cameras are mainly used to prevent crime, they can improve your general living standards. With them, your daily tasks will be simpler and more effectively done. Conclusion: All in all, surveillance cameras will grant you immense assistance in safeguarding your home. They will keep off intruders, reduce crime rates and, prevent robbery and burglary. Therefore, you should not allow these myths to restrain you from owning one. Read Also: How To Improve Workplace Security WiFi Security: Mediocrity To Excellence Why DRM Is the New Standard for Document Security

Protecting Your Business From Retail Theft

As any retail business owner can tell you, it can be a tough industry to work in, especially when the issue of retail theft comes to light. Some small business owners lose a substantial amount of money each year through shoplifting, employee theft, and even through simple administrative errors that go unnoticed. If you want to ensure that your business is a success from the start, take these steps to reduce the chances of any form of theft occurring on your premises. Set up a state of the art surveillance system: One ancient camera in the corner may not do much to deter experienced shoplifters. If you want to make it clear to any would-be thieves that you’re serious about catching them in the act, you need the functioning, high-quality CCTV cameras that can keep an eye on every area of your retail store. They should offer crystal clear visuals so you have a sharp image of everything that goes on in your store from every angle, as well as round-the-clock monitoring to ensure that any after-hours theft is caught as easily as it would be in broad daylight. Educate your employees: Employees that understand how you monitor theft will be less likely to commit the crime themselves. A surprisingly large percentage of in-store losses occur through in-house employee theft, so it’s crucial that you ensure that your employees understand that if they attempt to steal from your business, they will be caught and the authorities swiftly notified. In many cases, simply calling regular staff meetings in which the management makes it clear how seriously they’re taking the issue will be enough of a deterrent. You can also attempt to pre-emptively avoid the problem altogether by hiring employees with clear criminal records and positive references from past employers. Use tags and signs as deterrents: Many shoplifters act on impulse rather than coming in with a premeditated plan to make off with your products without paying. This means that intimidating deterrents like signs and tags can play a significant role in reducing losses within your business. The signs you display should accurately describe the prosecution process a shoplifter would undergo if caught stealing in your store. These should be placed in prominent areas of your store so everyone can see them as they pass through. Security tags vary in price depending on their sophistication, so you should choose the tags you use depending on the value of your products and the vulnerability of your business to crime. You can target particular products for tagging by evaluating which items are most frequently shoplifted or offer the highest resale value if you don’t want to tag the entire store. Get security professionals on board: Uniformed security guards are utilized around the world both as a deterrent to shoplifters and as a way to catch and detain those caught in the act. If your store is struggling with frequent and substantial losses due to either shoplifting or employee theft, then getting a professional security company involved could make a major difference. Choose a company with a strong track record and plenty of experience, with guards that have passed stringent background checks, and consider mixing in plainclothes security officers who may able to spot a shoplifter in a more subtle way. Read More : 5 Tips to Safeguard Your Home From Intruders. Why Should You Consider Security Doors for Your House?

6 Benefits Of Microsoft 365 Security