6 Benefits Of Microsoft 365 Security

Published on: 24 March 2021 Last Updated on: 27 December 2024

If you’re considering investing in Microsoft 365 or need a little more convincing, read through the list of benefits below.

Here, we cover details of Microsoft Office 365 security and compliance, enterprise-level mobility, and powerful solutions that help to optimize productivity – wherever your team is working. To get a clear picture of the benefits of Microsoft 365, we’ve sought the help of IT experts in the know.

Microsoft Office 365 Security Features:

When your employees work remotely, they carry a lot of sensitive data on their laptops and mobile devices. For business owners or managers, you want to rest assured that this data is securely stored while still being easily accessible to your workforce.

The key security features included with Microsoft 365 are:

Office 365 Advanced Threat Protection
Azure Information Protection P1
Intune
Data Loss Protection

These features protect against external threats such as hackers, phishing emails, and malware and prevent sensitive customer information – email addresses or credit card details – from leaving the organization.

By purchasing all these features in a single package, you will also save a significant sum of money on your monthly subscription.

1. Layered Security Approach:

Microsoft 365 provides three levels of security:

Threat protection. You will be protected from common external threats, such as spam, phishing emails, and malware, while also receiving cutting-edge defense from more sophisticated threats, such as zero-day ransomware.
Data leak protection. As previously stated, 365 prevents sensitive data from leaving your system, providing peace of mind to any employer with a remote workforce.
Control data access. You can customize your level of security regarding sensitive data by applying restrictions such as ‘do not copy’ or ‘do not forward to certain information. You can also remotely wipe data from lost or stolen devices.

2. Seamless Integration & Collaboration

The best feature of Microsoft 365 is always its capability to help users collaborate. It breaks down the silos that different tools work in. Thanks to OneDrive integrating different apps and software under Microsoft 365, users can work together, document process in real-time, and do more.

It allows users to communicate effectively through video, chat, and share files on a single platform. Thanks to this seamless integration, it’s easier for someone to streamline workflow and improve their productivity.

Also, OneDrive and Sharepoint of Microsoft 365 make it easier for users to access data and work information from any device.

The features of Teams make it easier for inter-team collaboration and communication. The efficient features of Outlook Mail, PowerPoint, and Excel Sheets are doubtlessly important in the professional environment.

Also, the Microsoft 365 environment makes it easier for users to remember different apps under the Microsoft 365 umbrella. Every single app has a unique and memorable logo. Also, all the apps are easy to use.

3. Advanced Threat Protection:

If you suffer a malware attack, it could spell the beginning of the end for your business by resulting in lost work hours, loss of income, and an undermining of public trust.

With Microsoft 365, links are checked in real-time to warn you if it will take you to a malicious website. Email attachments are scanned for malware, and your devices are monitored for any suspicious strings of communication that might indicate the beginning of a ransomware attack.

Also, users can secure the flow of emails and mailbox audit logging using Microsoft Defender for Office 365.

All of this means that the future of your business won’t rely on your employees’ ability to spot a suspicious email or attachment before they can click on it. Office 365 has a threat and attack monitoring and prevention response.

4. Data Loss Prevention:

Keeping all the sensitive information, your business holds secure is a difficult task and a constant battle that never goes away.

With 365, you can apply data loss prevention policies to prevent sensitive information from falling into the wrong hands, encrypt devices to protect data if that device is stolen or lost, and manage all your company devices remotely; handy for when an employee leaves, and you need to wipe all company data from their phone and laptop.

5. Control Data Access:

Identity and access management through the MFA and PIM gives Microsoft 365 users peace of mind. Its security features for control and access are unparalleled.

It doesn’t assign the global admin role to everyone. Instead, Contosco creates three different Global Admin accounts using strong passwords. Microsoft Entra Authentication and PIM ( Privileged Identity Protection) are responsible for protecting the accounts.

The Azure Information Protection Feature allows you to manage and control how data is accessed and shared across your business.

You can require your employees and customers to sign in to sensitive information with a fingerprint or PIN and classify that information as ‘sensitive’ to restrict how it is shared both inside and outside the business.

6. Powerful Tools For Enhanced Productivity

The apps and additional tools in the Microsoft 365 ecosystem are efficient and productive. Most apps come with amazing productivity features. Microsoft’s suite of apps includes the best word processors like Microsoft Word, Excel, Outlook, PowerPoint, and other tools with AI features.

The AI-powered Designer under Powerpoint provides you with different design features. You can use Excel Insights to find out patterns in your data. The grammar assists in the writing tool and also helps to write effectively inside words.

Also, the co-authoring features of Microsoft Word allow multiple users to use the same document at the same time. This enables a new gateway for seamless collaboration.

Windows 10:

By upgrading to Microsoft 365, you get the added bonus of standardizing your employee workstations on Windows 10.

Windows 10 is the most secure Windows platform ever, coming with its own range of security innovations that significantly reduce your business’s risk profile, as well as adding cloud-based management to ensure that all your devices are properly configured.

Microsoft and its suite of apps are a vast world, opening a huge world of opportunity for the professional environment. Users find more hidden tricks and techniques as they delve deep into the world of Microsoft 365.

Read Also:

Ways Of Protecting Your Privacy Online
Top 10 Computer Security Mistakes
Defending Your Modern Company Through the Use of Threat Intelligence

Soumava Goswami

A passionate writer and an avid reader, Soumava is academically inclined and loves writing on topics requiring deep research. Having 3+ years of experience, Soumava also loves writing blogs in other domains, including digital marketing, business, technology, travel, and sports.

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8 Ways you can Improve Safety in a Workplace

The workplace is where most people spend their time. On average most people spend more than 8 hours in their workplace. That is a very long time and the least you can do is be sure that the workplace you provide for your staff is safe. A safe work environment will keep your staff safe and motivated and therefore increase productivity. There are several things you can do to ensure that you provide a healthy workplace for your employees. 1. Cleanliness Ensure the workplace is clean at all times and is free of any clutter. A cluttered workplace can cause accidents and inconveniences. Keep the walkway and ensure everything is returned where it’s supposed to be. Any spills should be wiped as soon as it happens.in this day of coronavirus it's important you get your employees with a good face mask and hand sanitizers to ensure they stay safe. And if you can, let them work from home just to keep them safe. 2. Train Your Employees Train your employees on safety measures in the workplace. You can even outsource professionals to train your employees in safety practices and ensure all employees go through the training and practice what they learn.it may seem like an unnecessary expense but trust me it will save you a lot of employee injury and also keep your employees safe and productive. You also partner with occupational clinicians who can do regular inspections and alert you on areas where there is a potential risk of harming or injuring your staff. 3. Use Signs and Label Everything This sounds very simple but it can really help in keeping the workplace safe. It is basically communicating informing everyone where everything is and where everything is happening. For example, when the cleaning staff is doing cleaning they should always put a sign for wet floors or slippery floors to prevent people from slipping and falling which may cause injuries or destruction of property. For example in lab labels, things that could harm people for example radioactive material, sharp objects, etc. They should always be clearly labeled. Hospitals and laboratories should take labels and signs very seriously because accidents in such places could be fatal. 4. Provide the Necessary Equipment for Your Employees Provide protective gear for your employees where necessary. The right equipment will improve your employees’ productivity. For example, hospitals provide PPE and the necessary protective gear for doctors and nurses who are dealing with contagious diseases. This will encourage the doctors to treat their patients better because they know they are well protected.it will also keep them safe from infections. Also, ensure all employees understand all safety practices and adhere to them to protect themselves and others in the workplace. 5. Encourage Rest for Your Employees You can provide a break room where your staff can go to rest and relax. We have heard stories of employees harming themselves due to work pressure. Encourage your employees to take breaks when necessary. If possible you can even provide an in-house therapist to help employees deal with work pressure especially if the job is emotionally intense for example in hospitals. 6. Fire Safety Fire is one of the leading dangers to both homes and also workplaces. Fires can be caused by many things. But the cost in workplaces is electric fires. You should be very difficult with electricity in the workplace. Switch off all appliances that are not being used, avoid overloading of sockets. Conduct regular repairs and maintenance, repair all damages as soon as they are discovered. Get the circuit breaker manufacturing company to show you where they install the circuit breaker and how exactly it is used in case of any problem. Electricity is not only the cause of fires in workplaces. Some workplaces especially restaurants have other things that can cause fires like stoves, grease, etc. For restaurants ensure that the kitchen is well equipped with firefighting essentials like fire extinguishers. 7. Hold Meetings on Safety Often Have regular meetings to review safety measures. Communicate new measures and brainstorm on the already implemented rules of safety. You can also welcome new ideas to improve safety for everyone. Make it easy for your staff to communicate safety concerns that they may have. They can also report incidences as soon as they happen and potential dangers too. You can also appoint one of the staff members to be in charge of safety in the workspace for easier communication. Reward employees who practice safety measures so that you can encourage the rest to follow suit. 8. Create a Safety Culture Make workplace safety culture in your business. Incorporate safety behavior in your day-to-day activities let it be part of your company policy and culture. Make safety as important as your core business. Let the staff understand the importance of safety. Identify the most causes of injury in your workspace for example if you run a restaurant and the main injury is burns make it everyone’s responsibility to observe fire safety even though they do not deal with fire directly. Conclusion It is your responsibility as an employer to keep your employees safe when at work. You should provide a conducive environment for all your employees to be comfortable while they work. A safe environment also increases the productivity of your employees. Keeping your employees safe and preventing injury can also protect you from legal issues. Read Also: What To Do About Discrimination In The Workplace: First Steps To Take Strategies For Preventing Workplace Injuries Proactively 5 Tips For Employee Retention For Any Organization What Is Employee Leasing? Overview And Explained In 2021

E-Commerce Website Security: Top 14 Must-Have Cybersecurity Features

With the rise of digitization, there has been a rise in cybercrime. In fact, when a cyberattack happens, it harms a company directly and indirectly. Also, it affects its reputation in its potential customers’ eyes. In fact, you cannot count but estimate the loss that happens. Hence, it is important to ensure e-commerce website security. In this article, you will learn about the top fourteen ways to ensure e-commerce website security. However, before that, it is also important to understand the importance of ensuring security in e-commerce websites. Hence, to learn more, read on to the end of the article. Importance Of E-Commerce Website Security In 2024, most businesses are working in the online framework. Their revenues heavily depend on their websites. If they do not emphasize their website’s security, their customer base and reputation will become vulnerable. As an eCommerce website owner, you need to comply with certain payment guidelines. These include PCI/DSS (Payment Card Industry – Data Security Standard) to ensure smooth payment transactions. Moreover, you need to install security protocols to secure your data integrity. They will not only protect your customer data from hackers but also keep the search engines satisfied. Thus, security is essential for your eCommerce website. Top 14 Ways To Ensure E-Commerce Website Security The following are some of the major cybersecurity features you must ensure on your website: 1. Implement 2-factor Authentication Does not matter how frustrating it may sound. As long as you are keeping your customer’s data secure, every security method is fine. Employing 2-factor authentication may make your customers a bit agitated. They first enter the login credentials and then enter the OTP received on their number to decrease security breaches and hacks drastically. So, employ the process and safeguard your customer accounts. 2. Get HTTPs And SSL Certification To obtain HTTPS authentication businesses need an SSL certificate to be installed on a website. Before installation, you need to buy an SSL certificate. This is because it encrypts the data communication between the server and the client. Then, it passes the data over a secure network through cryptographic functions (symmetric & asymmetric). This keeps cybercriminals from intercepting the communication. Out of all the SSL certificates, the EV SSL certificates require a user to undergo a unique validation process to verify his credibility through his name, ID, address, and more. Thus, get an EV SSL to secure your Ecommerce website and obtain the highest validation level. 3. Comply With PCI-DSS Guidelines For A Secure Payment Gateway System PCI-DSS or Payment Card Industry – Data Security Standard is a body that governs a website’s right to maintain an online payment transaction system. If you are a website that sees over six million transactions every year, you must be level 1 compliant. However, if your transactions range from 20,000 per year, you are safe as a level 4 client of PCI-DSS. The compliance helps you to secure your payment gateway system. Also, it allows you to use a third-party app to accept payments and make refunds on your behalf. 4. Use A VPN As A Night Watchman When you use public networks such as Wi-Fis to access the site, it is better to use a VPN (Virtual Private Network) to watch your back and restrict other connections to manipulate the ongoing connection between the server and the client. Without a VPN, hackers can easily manipulate the payment transaction and hack credit and debit card details. VPN will secure your customers’ payment transactions even on Wi-Fi and keep their sensitive data as safe as houses. 5. Restrict Malicious Bots Using reCAPTCHA The reCAPTCHA method is extremely effective in keeping hackers at bay. Basically, ReCAPTCHA generates random questions that a bot cannot answer. There are plenty of malicious bots lurking around the internet in hopes of finding an ideal prey for cybercriminals. When they get access to your account, malicious bots can steal information, leak it, or even bring your site down. ReCAPTCHA adds an extensive layer of security that is impenetrable for a code or a bot. It restricts bad guys’ entrance by protecting login pages, signup pages, contact form pages, form submission pages, payment gateway pages, etc. 6. Start Using A Reliable Content Management System (CMS) Choosing the right CMS is important for businesses to determine whether an eCommerce website will stay safe. Mediocre CMSs are a big risk to have. They might help you save a few bucks, but you will always be vulnerable to theft. But, CMSs like WordPress and Joomla have renounced entities having customer bases in millions. Moreover, they are regular in updating security patches and always stay a step ahead of the bad guys. The only thing you need to do is keep them updated. 7. Do Not Use Unsolicited Extensions And Plugins Plugins and extensions are necessary to enhance your website’s reach. They allow you access to multiple tools and features on the internet. However, not all plugins are safe to install. These days, due to rising cybercrimes, you must be aware of what you’re installing or adding. Cybercriminals can engrave malicious codes in the plugins, and when a user installs it, they get access to his site. Before installing any plugin, make sure that its source is known. Check for its reviews and ratings across the internet. Also, check its performance reports and badges for further inquiry and self-satisfaction. 8. Perform Audits For Site Security Site security auditing does not interest a lot of merchants, but it is essential for their survival. Site security auditing includes checking whether the anti-virus is working appropriately and whether security protocols are repelling attacks or not. As a merchant, you must initiate site auditing from time to time. It will help you prevent attacks and fix bugs and technical glitches. If detected early, some security issues can be repelled; otherwise, they may harm the website if they stay for longer periods. So, keep auditing your website at regular intervals of time. 9. Install A Firewall In Your Web Application If you own a web application, the firewall can benefit you immensely. Web Application Firewall or WAF protects the website or web app by analyzing the traffic between the application and the internet. A firewall protects the user data of the application from XSS (cross-site scripting), SQL injection, cross-site request forgery, etc. A firewall is the need of the hour to suffice the mounting cyberattacks and help sustain the business. 10. Perform Data-Backup Regularly In today’s tech world, data is more important than cash in your wallet. Here, you can earn cash again. However, once you lose data, you cannot retrieve them in the same proportion. For businesses, data is their lifeline. They thrive on data and channel their operations accordingly. Since it is immensely important, protecting it is quite a task for businesses as cybercriminals are always on the lookout for data. The best way to protect your data is by creating a copy of it and saving it on the cloud. Cloud allows you to access your data anywhere at any time, making it extremely reliable. 11. Regular Software Updates Regular software updates are crucial for e-commerce website security since they come with patches that deal with vulnerabilities. Additionally, since developers always research and improve cybersecurity, new updates let you access the latest features. In fact, they protect your website from new threats like ransomware. Also, it offers protection against data breach attempts. Moreover, software updates also let your website meet the compliance requirements of the e-commerce industry. Furthermore, it also helps in improving the overall performance of your e-commerce website. 12. Strong Password Policies Firstly, if there is a strong password policy, cyber criminals will not gain unauthorized access to the website. As a result, you can also prevent financial losses that may happen to your business. Moreover, you can also save your business from reputational damage. Generally, cybercriminals and hackers use weak passwords to penetrate networks. Thereby, they stop your business’s critical processes. Hence, with a strong password policy, you can ensure e-commerce website security. 13. Use A Secure Hosting Environment A secure hosting environment protects your e-commerce website from various security threats. These include hacking, data breaches, malware, etc. Apart from that, it also helps to maintain your site’s integrity. Also, it helps you to protect sensitive information like passwords and credit card numbers. Additionally, it also offers protection against DDoS attacks Moreover, site downtime negatively affects your search engine ranking. Here, a secure hosting environment can help you a lot. 14. Focus On User Education And Training If you invest in user education and training, you can help them respond to cybersecurity threats. Basically, your users will learn to identify and respond to threats such as phishing, social engineering, and malicious attachments. Thereby, you can reduce the likelihood of cyberattacks that can compromise your e-commerce website security. As a result, you will gain more trust from your users and customers. Final Thoughts eCommerce is booming every day. New ways of marketing, selling, and attracting are in place to make life convenient for customers. On the hind side, hackers also build new ways to capture as much data as possible. Basically, they employ bots and bugs to do the dirty work. Bots can enter your website and steal customer data, whereas bugs can get attached to plugins and gain access once you install them. Keeping track of what you are installing, where you are visiting, and who you are allowing access to is of paramount importance. However, everything can get simple if you follow these fourteen steps. This way, you can frame a robust website security system. Do you have more recommendations on how to ensure e-commerce website security? Please share your ideas and opinions in the comments section below. Read Also: Everything You Need To Know About PKI In Cybersecurity Five Tips to Make Sure Your Security Software Is Actually Secure Why DRM Is the New Standard for Document Security Top 10 Computer Security Mistakes

What’s the Difference Between a Public Cloud and a Private Cloud?

Data storage is an integral part of most businesses, especially since, nowadays, most companies have an online presence to maintain. That online presence often necessitates the storage, access, and protection of data. If you're considering global cloud services, we'll help you understand the difference between a public and private cloud to discern which is better for your needs. What Are Cloud Services? Before diving into the distinction between private and public cloud services, it's essential to understand what it means for data to be stored 'in the cloud' in the first place. Simply put, data in the cloud is stored on the internet, hosted on a server rather than on your computer's hard drive, and remotely accessible to authorized users. As you might imagine, storing data online is an attractive prospect to businesses that either have vast swathes of data to protect or have services that need online functionality to run correctly. Public and private cloud services can allow companies to access crucial applications for their business and the personal data stored on internet servers. What Is a Private Cloud? A private cloud, sometimes called a data center, allows a company complete autonomy over its infrastructure. At the risk of sounding obvious, these clouds are private because they are built and maintained for a single organization. Sometimes, this infrastructure technology can be proprietary, although it's common for businesses to hire a third-party IT company to build their private cloud infrastructure. Typically, businesses hosting private servers have the infrastructure stored on the premises or somewhere close by so that they can integrate them with the applications or data storage software the company uses.Some of the significant advantages of private servers include the following: Immediate access to the hardware Autonomy and privacy of data Control of infrastructure Companies that choose private clouds usually need to invest heavily upfront; data centers are costly, and getting all of the infrastructure in place is often a significant financial investment. Of course, private clouds are well worth the investment for many business owners who value their privacy and autonomy. These servers do not have to share resources with other users. It's important to avoid the conflation of 'resources' with 'data.' Public servers do not allow multiple organizations to access each other's data. 'Resources' in this context refers to the computational aspects of the public cloud and its services. Private cloud owners shoulder the responsibility of both physical and cybersecurity, as well as the upkeep and eventual upgrade of the firmware and software. Those responsibilities may include: Infrastructure management Hardware maintenance Scaling Physical and cybersecurity Compliance Businesses may choose to shoulder these burdens when their data is too sensitive to entrust to a public cloud, exceeding their risk tolerance. Companies with government or high-security contracts may be bound by regulatory compliance, demanding the need for total ownership and control of the private cloud infrastructure. In these circumstances, it may be impossible for a company to marry the internal resources for security with the security standard of a public cloud that is out of their control. Specific proprietary applications or those that contain sensitive data, for example, are often best housed on private clouds. Of course, the level of security depends on the robustness of the security measures, which are the organization's main prerogative. What Is a Public Cloud? The key difference between a private and public cloud is one of utility. Public clouds appeal to many businesses because they operate based on usage. In other words, the more cloud service you use, the higher the cost of the services. The benefits of a utility-oriented system are twofold. First, a public cloud offers utility by use, allowing businesses to use the service as they need and only pay when using it. Second, a company can scale its usage with growth, relying on a more prominent 'portion' of the public cloud service rather than needing to upgrade infrastructure. To simplify, here are some of the key benefits of public clouds: Alleviates responsibility of infrastructure management Makes use of IT resources for problem-solving Scales cost based on usage Lower cost of use Because the infrastructure of a public cloud is for housing multiple tenants, businesses will generally pay a lot less for subscribing to a public cloud service than they would for the construction, maintenance, and upgrading of a private cloud. As much as we've talked about security regarding private clouds, public clouds, too, boast a wide range of security features. After all, it's in the best interest of the third party running the public cloud service to tout themselves as being reliable and trustworthy. To that effect, public clouds are often extremely reliable, with many safeguards against failure, loss of data, and malware. Public clouds do, however, come with a minor level of risk when it comes to data leakage, which is why businesses that handle sensitive data or have proprietary technology to protect may opt for a private server instead. Which Cloud Service Is Better? There's no right or wrong answer when choosing the best cloud service for your business, but it's fair to acknowledge that both private and public clouds tend to attract different types of business. Public clouds, for example, are ideal for businesses that are starting to scale up or have uncertain computational or storage needs. In this case, having a third-party cloud service provider manage the firmware with the option for unlimited scalability is highly attractive. On the other hand, businesses that handle sensitive information or have a very low-risk tolerance may choose to invest in a private cloud. Generally, these companies are more established and have a better idea of the computational resources their business needs. The Bottom Line There are several important distinctions between a public cloud and a private cloud. Public clouds offer scalability and flexibility, while private cloud services provide control and security. Both are valuable for businesses and are worth careful consideration as you take your next steps toward business growth. Additional: What Is Zero Trust In Cybersecurity Context? Top 6 Cybersecurity Trends Everyone should Know WHY ARE MORE THAN HALF OF SOCIAL SECURITY DISABILITY CLAIMS DENIED?

6 Benefits Of Microsoft 365 Security