8 Ways you can Improve Safety in a Workplace

26 November 2021

The workplace is where most people spend their time. On average most people spend more than 8 hours in their workplace. That is a very long time and the least you can do is be sure that the workplace you provide for your staff is safe. A safe work environment will keep your staff safe and motivated and therefore increase productivity. There are several things you can do to ensure that you provide a healthy workplace for your employees.

1. Cleanliness

Ensure the workplace is clean at all times and is free of any clutter. A cluttered workplace can cause accidents and inconveniences. Keep the walkway and ensure everything is returned where it’s supposed to be. Any spills should be wiped as soon as it happens.in this day of coronavirus it’s important you get your employees with a good face mask and hand sanitizers to ensure they stay safe. And if you can, let them work from home just to keep them safe.

2. Train Your Employees

Train your employees on safety measures in the workplace. You can even outsource professionals to train your employees in safety practices and ensure all employees go through the training and practice what they learn.it may seem like an unnecessary expense but trust me it will save you a lot of employee injury and also keep your employees safe and productive. You also partner with occupational clinicians who can do regular inspections and alert you on areas where there is a potential risk of harming or injuring your staff.

3. Use Signs and Label Everything

This sounds very simple but it can really help in keeping the workplace safe. It is basically communicating informing everyone where everything is and where everything is happening. For example, when the cleaning staff is doing cleaning they should always put a sign for wet floors or slippery floors to prevent people from slipping and falling which may cause injuries or destruction of property.

For example in lab labels, things that could harm people for example radioactive material, sharp objects, etc. They should always be clearly labeled. Hospitals and laboratories should take labels and signs very seriously because accidents in such places could be fatal.

4. Provide the Necessary Equipment for Your Employees

Provide protective gear for your employees where necessary. The right equipment will improve your employees’ productivity. For example, hospitals provide PPE and the necessary protective gear for doctors and nurses who are dealing with contagious diseases. This will encourage the doctors to treat their patients better because they know they are well protected.it will also keep them safe from infections. Also, ensure all employees understand all safety practices and adhere to them to protect themselves and others in the workplace.

5. Encourage Rest for Your Employees

You can provide a break room where your staff can go to rest and relax. We have heard stories of employees harming themselves due to work pressure. Encourage your employees to take breaks when necessary. If possible you can even provide an in-house therapist to help employees deal with work pressure especially if the job is emotionally intense for example in hospitals.

6. Fire Safety

Fire is one of the leading dangers to both homes and also workplaces. Fires can be caused by many things. But the cost in workplaces is electric fires. You should be very difficult with electricity in the workplace. Switch off all appliances that are not being used, avoid overloading of sockets. Conduct regular repairs and maintenance, repair all damages as soon as they are discovered. Get the circuit breaker manufacturing company to show you where they install the circuit breaker and how exactly it is used in case of any problem.

Electricity is not only the cause of fires in workplaces. Some workplaces especially restaurants have other things that can cause fires like stoves, grease, etc. For restaurants ensure that the kitchen is well equipped with firefighting essentials like fire extinguishers.

7. Hold Meetings on Safety Often

Have regular meetings to review safety measures. Communicate new measures and brainstorm on the already implemented rules of safety. You can also welcome new ideas to improve safety for everyone. Make it easy for your staff to communicate safety concerns that they may have. They can also report incidences as soon as they happen and potential dangers too. You can also appoint one of the staff members to be in charge of safety in the workspace for easier communication. Reward employees who practice safety measures so that you can encourage the rest to follow suit.

8. Create a Safety Culture

Make workplace safety culture in your business. Incorporate safety behavior in your day-to-day activities let it be part of your company policy and culture. Make safety as important as your core business. Let the staff understand the importance of safety. Identify the most causes of injury in your workspace for example if you run a restaurant and the main injury is burns make it everyone’s responsibility to observe fire safety even though they do not deal with fire directly.

Conclusion

It is your responsibility as an employer to keep your employees safe when at work. You should provide a conducive environment for all your employees to be comfortable while they work. A safe environment also increases the productivity of your employees. Keeping your employees safe and preventing injury can also protect you from legal issues.

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Why DRM Is the New Standard for Document Security

Document security has been a bone of contention for quite some time. There are so many reasons why some documents should not be seen by everyone. For example, documents containing national secrets should only be accessed by people with a security clearance because, in the wrong hands, the information could ruin whole countries and regimes (or at least the careers of some people). Similarly, businesses store some of their most sensitive information, including trade secrets and intellectual property, in documents. If the information in such documents were to be made available on the Internet for free it could ruin a business. What is more, people nowadays prefer to share their documents electronically rather than via hard printed copies. Of course, electronic sharing offers some extra benefits, for example, the authors save on printing costs, distribution is much quicker, and you can reach global markets more easily. But, unfortunately, it can also become too easy to share electronic documents. For example, people can copy and paste another person’s work or company secrets and sell them as their own. Various controls have been employed in the past to guard against such documents falling into the wrong hands or being distributed for free. As it stands, these controls have not been very successful in carrying out their mandate and so many document security products fail to adequately protect documents from unauthorized use. One such method which falls short is encryption. As soon as a file is opened by an authorized person, they can do anything they want with it. This includes copying and sharing the information. Even using watermarking to prevent copying does not solve the problem. Using regular software to process a document gives the recipient the ability to remove the watermark and go on to redistribute documents as they see fit. Likewise, internal document management systems fall flat as soon as a document is moved outside of the organization. The most effective tool for document security should be able to tackle all the problems associated with the above-named control mechanisms to be considered an industry standard. Digital Rights Management (DRM)and licensing controls do just that. With regard to forwarding documents, DRM ensures that only an encrypted file can be shared with authorized users. It is, therefore, paramount that each recipient is given a key so that he or she can access the contents of a document. The key needs to be transparently relayed and locked to the authorized user’s device so that it cannot be shared along with the protected document. The fact that a key cannot be transferred from one user to another also means that each person will have to be individually authorized by the admin. What is more, DRM can be used to enforce expiry, prevent screen grabbing as well as stopping copying and pasting techniques from being used while the document is on display. That leaves the subject of printing a document. You can use DRM to prevent printing but it is sometimes necessary to allow a document to be printed by the recipient. If the recipient were to misuse this privilege by “printing” the document to a PDF driver, then he or she has effectively created a control-free document. DRM controls could be used to prevent the use of file drivers to ensure that an unprotected document is created. That being said, once a document is printed, it can be rescanned and a PDF can be created. The easiest way to prevent this would be to watermark it in a way in which the watermark itself cannot be easily tampered with. Also, using DRM, a dynamic watermark can be added to ensure that, if a person were to try and share his or her version of the document, there would be evidence to identify him or her. A static watermark can also be used to prevent scanning as it works to effectively distort the image that the scanner or photocopier picks up, making the scanned copy unusable. DRM can also be used to revoke documents that have already been distributed and to automatically expire documents once they have been viewed or printed a number of times or after a number of days use. So, DRM is the only complete solution to document security as it supports previous methods of document security (encryption and access controls) and fills in the gaps that the other methods cannot. Also, it is effective both inside and outside of organizational controls. If you are looking to enhance security for all your documents, then DRM may be the only sure way to go. Read Also: Top Cloud Security Controls You Should Be Using Would Your E-commerce Website Pass The Cybersecurity Test? Here Are 3 Things You Could Be Doing Wrong

4 Ways To Address Privacy Concerns Around Customer Data

A single data breach can expose tens of millions of customers to spam, scams, identity theft, fraud, and more. It’s also a quick, easy way to destroy your brand reputation and lose a massive chunk of your customer base. In the worst-case scenario, you could end up paying millions of dollars in fines. If serious enough, your team members or executives could even face some jail time. But customer data still needs to be kept safe and private, even when the risks are far less grand in scale. Simply leaking your customers’ email addresses and exposing them to junk mail can erode their trust in you. To protect your customers and assuage any customer concerns, always handle their data with care. Here are a few important ways to protect data, limit the risks, and put your customers at ease. 1. Use Zero Party Data Perhaps the best way to put customers at ease about their data is to give them more control over what you know. Letting them decide what they share with you — and don’t — can protect their privacy and boost your brand reputation. Giving customers a chance to consent or opt out of sharing first-party data when they visit your site or app is a nice touch. But if you really want to put your customers in the data driver's seat, zero party data is the way to go. With zero-party data, your customers and prospects respond to surveys, polls, questionnaires, and more. These inputs can be used to personalize their experience, or anonymized and aggregated to help your brand make data-driven decisions. Either way, when customers provide this data, they usually expect some kind of user benefit. A personalized product recommendation, useful content, or a customized landing page are all ways to deliver that small reward. 2. Be Transparent Ideally, you should tell all of your customers exactly what you collect, what you use it for, and why. As long as you’re not up to anything nefarious (you aren’t, right?) transparency should be as simple as a brief pop-up disclaimer. In fact, transparency could help improve your credibility and customer trust in your brand. And that trust can in turn have a direct impact on your business growth and performance. It’s particularly important not to collect any extra bits of customer data you don’t need and they haven’t agreed to share. Gathering and storing extraneous data heightens the risk to your customers if there’s a breach. In some countries, regions, or industries, it could even be illegal. Besides all this, it can take up unnecessary room on servers, cloud storage, etc. To be on the safe side, always get permission from customers before collecting any kind of data. 3. Anonymize and Encrypt Some of the worst data breaches on record have also turned out to be some of the most ridiculous. Companies have accidentally leaked massive spreadsheets with customer names, addresses, passwords, and credit card data all linked together. But even anonymizing data doesn’t necessarily give customers any real protection or privacy. It’s all too easy to put two-and-two together and figure out someone’s identity. To ensure that data is truly safe, your company should always use the latest encryption methods and data protection protocols. Consult with experts about the best practices, software programs, and other tools to suit your company’s needs. Data security is not the place to cut corners, so be willing to dedicate a significant portion of your budget to protecting customers. Otherwise, you risk putting them in danger of identity theft, financial loss, reputational damage, and more. 4. Train Employees and Vet Vendors Customer data should be kept strictly confidential and only shared with employees and vendors on a need-to-know basis. Your employees need to understand how crucial it is to protect sensitive data and how exactly they need to do it. Before handling potentially sensitive data, employees should undergo appropriate screenings and training. Train them not to share details like passwords or door codes, and limit access to sensitive cabinets, rooms, or computers. Third-party vendors and contractors can be a potential cause of concern for data privacy. That’s why it’s important to carefully vet them, just as you would employees. The more you share data, the higher the risk of a breach or exposure along the way. If a vendor has access to your data, and its systems are compromised, your data could be leaked. Or, bad actors at the company you shared with could use the data in unsafe or inappropriate ways. Worst-Case Scenarios In the event that a data leak or cybersecurity event does occur, your company should have an emergency plan in place. Know what you’ll do in the event of a breach — how you’ll stop it from progressing and contain the damage. The plan should clearly indicate roles and responsibilities and include considerations for various scenarios. Many companies, universities, and government agencies have their plans publicly available online, as a resource. Whatever you do, never attempt to conceal a data breach from the media, your customers, or the public. You could end up facing fines, lawsuits, sanctions, jail time, and irrevocably brand-damaging press. Instead, own up to the breach immediately and let your customers know how you plan to handle it. In order to earn back their trust, you’ll have to prove you know how to do the right thing. Read Also: Data Security In The Cloud: Strategies For A Safe Migration Process Mining and Data Privacy – Key Points to Remember 5 Ways To Prevent Cyber Attacks

How to Improve Workplace Security

We often talk about workplace safety and even use scaffolding planks and other such tools to make jobs easier and safer. However, we hardly talk about workplace security, which is as important as safety, if no more. In fact, the two concepts are interlinked. You can’ feel safe if you’re not secure. It’s important to keep the place safe from intruders and protect employees from injuries. Read on to find out how you can significantly improve the security of a workplace. Make Sure to Lock All Doors and Windows : Having a secure system for locking your place after leaving is one way you can ensure workplace safety. Make sure you have windows and doors that lock securely. The best option is to use a complete security system that’s computerized and can control all entrances without any trouble. This helps ensure the job is done properly. Restrict Access to Important Zones : You will have confidential information that you’d like to keep secure. The best option is to keep such information in a password-protected zone so that only people who have an access to it can enter or exit the room. You may also use other tricks, such as biometric verification, to control entry and exit. Install a Security System : Have a security system installed in your workplace to ensure more security. Burglars are less likely to break into a property that’s secured. You can install CCTV cameras and motion detectors to ensure security. These devices can help you keep an eye on what’s happening at work and also record video that can serve as a proof in case of a theft or other such accidents. Just invest in a high-quality CCTV system that can record videos at night and also allow you to enjoy live feeds on your mobile devices. Protect Against Fire : A fire alarm is a great way to keep your workplace safe. If there was even a threat of a fire being started the alarm would go off to alert everyone to quickly evacuate the place. They can also instruct sprinklers to go off so that the damage is reduced. Moreover, the latest smoke detectors can also send you a notification on your email or phone in case there’s a fire so that you can take an action quickly. Draw an Emergy Plan : Have an effective emergency plan so that people can escape in case of an emergency. Also, prepare a list of procedures to follow in case of an emergency so that the extent of damage can be reduced. A list of emergency contacts should be kept with all the workers for their safety. drill for evacuating the place in case of any emergencies is also necessary. Having this drill every now and then will help the workers be quick and organized with the evacuation process. Have Security : Believe it or not, this trick is still quite effective in keeping burglars away. Hire security staff to safeguard the entrance. Also, create security checks at all entrance points to ensure nobody enters the property without being inspected. Train Your Employees This is a great way to improve the safety of your workplace. Training your employees to take all security measures properly will help make the place more secure. They should know how to lock or unlock doors and keep information safe and secure. Reduce Visitor Interaction : Visitors should be limited to only a few specific areas of the workplace. They should not be allowed on places like storerooms, utility closets, or boiler rooms. Also, make sure to keep a record of all visitors and to have guest passes so that you’re well aware of guests in the workplace. Protect Your Data Data security is very important. Since most of our data is stored on computers, criminals can access it without having to physically break into the premises. Make sure to strengthen your IT department and to use fool proof methods to safeguard your computers. Password protect all your files and use passwords that are hard to guess. Also, make use of an antivirus to ensure no malware or spyware can cause your system to get infected. Also, train your employees on how to safeguard data. It’s also common for employees to get involved in theft for different reasons. This can be prevented by making sure they can’t download or take data back home. Get in Touch with Professionals This is the best way to ensure safety and security. A professional security firm will ensure you’re well protected against all kinds of dangers. Speak to different organizations and pick one that appears the most reliable to you. Follow these simple tips to ensure workplace security. It’s important because nobody wants to work at a place that’s unsecure. Read Also: Why Is It Essential To Have A Social Security Number? Top 10 Computer Security Mistakes Relocating Your Business To Downtown Toronto? Read This First

8 Ways you can Improve Safety in a Workplace

1. Cleanliness

2. Train Your Employees

3. Use Signs and Label Everything

4. Provide the Necessary Equipment for Your Employees

5. Encourage Rest for Your Employees

6. Fire Safety

7. Hold Meetings on Safety Often

8. Create a Safety Culture

Conclusion

Benefits of penetration testing To Businesses

Top 6 Cybersecurity Trends Everyone should Know

Content Rally

Content Rally wrapped around an online publication where you can publish your own intellectuals. It is a publishing platform designed to make great stories by content creators. This is your era, your place to be online. So come forward share your views, thoughts and ideas via Content Rally.

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Related

Why DRM Is the New Standard for Document Security

4 Ways To Address Privacy Concerns Around Customer Data

How to Improve Workplace Security

8 Ways you can Improve Safety in a Workplace

1. Cleanliness

2. Train Your Employees

3. Use Signs and Label Everything

4. Provide the Necessary Equipment for Your Employees

5. Encourage Rest for Your Employees

6. Fire Safety

7. Hold Meetings on Safety Often

8. Create a Safety Culture

Conclusion

Share this Article

Benefits of penetration testing To Businesses

Top 6 Cybersecurity Trends Everyone should Know

Content Rally wrapped around an online publication where you can publish your own intellectuals. It is a publishing platform designed to make great stories by content creators. This is your era, your place to be online. So come forward share your views, thoughts and ideas via Content Rally.

Leave a Reply

Popular

Follow Us

Recent

Related