Things To Keep In Mind When Looking For The Best Facility Maintenance

Published on: 04 March 2019 Last Updated on: 09 August 2019
Facility Maintenance

The importance of a well-managed infrastructure in the success of a business cannot be underestimated. A properly maintained commercial property ensures efficient delivery of services, a safe and healthy working environment, optimum worker productivity, and customer satisfaction. It adds value to an organization, so it’s important to keep it in great shape.

Unfortunately, facility maintenance, upkeep, and repair can take up a massive chunk of a business’ operational expenses. The good news is that service contractors are specializing in commercial property maintenance without straining your annual budget. Outsourcing this business aspect is a cost-effective alternative that comes with several other benefits. Many businesses are now adopting this business structure. In fact, the global facility management market was estimated to reach $1.314 trillion in 2018.

With the help of reliable building maintenance services, costs are controlled, resources are maximized, standard services are delivered, and compliance with health and building codes is ascertained.

How to choose the right facility maintenance provider?

Facilities maintenance is an important part of your organization’s day-to-day operations. Once you outsource it with a third-party provider, the facilities management services become an integral part of your business. Their quality of service, whether it is good or bad, will reflect on your business.

Working with the inexperienced or ill-equipped provider can lead to a horrible partnership that can adversely affect customer satisfaction, business operations, and revenue potentials. This makes it vital for businesses to choose only the best.

Facility maintenance specialists at CSG share with us some things to keep in mind before zeroing in on a provider for your business.

Reference:

Any company can make an impressive marketing material. However, make sure to verify the claims of a potential provider. Ask for references that can vouch for the quality of services they offer.

Training and experience:

Employees of the facility maintenance provider become a de facto member of your company. They play an essential role in your business’ daily operations. As such, you want a provider with skilled, trained, and qualified personnel so that your clients get the best service experience. Furthermore, this should also ensure that they can execute their duties properly. Ask about development and training programs for service employees. Look for a company that considers continuous this a priority.

Flexibility:

Choose a commercial property maintenance contractor with a wide range of capabilities. A reliable facility maintenance services must be versatile and be able to respond to the ever-changing needs of your business quickly. This will ensure consistency in the delivery of services, efficient work processes, and reduced costs associated with hiring a different contractor. If your business is expanding, consider working with a company that offers scalable services or customizable plans and programs.

Supplies and equipment:

An excellent facility maintenance provider should be well-equipped with adequate and appropriate supplies and equipment. Check their inventory to validate their claims. This should help you assess their capability to meet your building maintenance needs. Verify the quality of the equipment and products they utilize.

Management and leadership:

This is a crucial aspect of any organization as it can have a significant impact on how tasks and responsibilities are accomplished. Poor leadership can lead to failed delivery of services. You want to know who will be managing the account. Explore their existing organizational culture and see how policies are utilized to achieve goals.

Transition process:

With proper risk management and transition plan, a change in facility maintenance provider could lead to disruption of services. As such, you want to check how the provider can guarantee a smooth handover and avoid any interruptions that could affect business operations.

Insurance:

To avoid any liabilities while their personnel is working on your premises, make sure to check their current insurance policies.

Availability:

Inquire about any blackout times in a provider’s schedule. Also, check about how they deal with sudden requests for additional personnel or new tasks.

Certifications:

Certifications such as CIMS Green Building, Occupational Safety and Health Administration (OSHA) compliant, and Cleaning Industry Management Standard (CMS) ensure competence and compliance of a prospective contractor. Inquire about the certifications that the provider currently hold.

Read Also:

I enjoy writing and I write quality guest posts on topics of my interest and passion. I have been doing this since my college days. My special interests are in health, fitness, food and following the latest trends in these areas. I am an editor at Content Rally.

View all posts

Leave a Reply

Your email address will not be published. Required fields are marked *

Related

How You Can Invest In Your Small Business

Many small business owners crave growth and dream of running a successful company, but many of those same people struggle to invest in their dreams. It may require all of your time and energy simply to keep the company running, so how can you effectively plan for the future? You don't have to commit to any overhauls right now, and you may find that even small improvements result in immediate and obvious improvements. If you lack confidence in your company or your abilities, here are some ways you can invest in your small business and finally reach your goals. Business Loans Many of the tactics that will help small businesses grow require money to even think about implementing. When you own a small company, chances are you've already invested a lot of your own personal assets into the business and aren't in a position to contribute more. A business loan can help you meet a variety of your goals if you've got a healthy financial history and a stellar business plan. Make sure you do your research, because you might qualify for special programs like minority business loans. New Suppliers If you're looking to improve your products, you might want to start with your suppliers. Everyone wants the lowest price for the highest quantity of the best products, but many small businesses have to pick and choose their priorities. For example, they can choose the lowest price and get more products, but the quality might suffer. Or they want the best products for the lowest price and can't afford to buy in higher quantities. Your supply chain has an impact on every area of your business, so branching out and establishing relationships with new suppliers can make a big impact. New Employees The idea can make some business owners nervous, but having extra help can change the way you perform daily operations. Maybe you're looking for a specialist who can help you with marketing. Maybe you need help interacting with customers or packing orders. Maybe you just don't want to do all the boring, pesky little tasks that are essential to the company's survival. You can hire a new employee, but you can also outsource or hire someone to work a few hours here and there instead of every day. Marketing consultants and customer relations services are very popular, for example. Specialized Training If you want to get ahead of your competition and keep an eye on industry trends, you should consider investing in specialized training and furthering your education. There are numerous ways you can do this. You can take a course, attend a training session in person, read books, and attend industry events like conferences and conventions. This will require taking some time away from your company, but you're likely to receive enough valuable experiences to make up for the time away. In addition to learning new skills, you can network with others in your niche and brainstorm with people who intimately understand your industry. After a few days away, you can come back home inspired and ready to try something new. Diversified Products And Services It's easy for businesses to become stagnant if they only offer the same products and services year after year. Consistency is great, but adding something new and exciting is how you're going to keep your loyal customers interested and draw in potential new customers. You don't have to come up with an entirely new product line, either. Sometimes one or two new products is enough to drum up some excitement. You can also get creative and utilize products you already have. Creating the same product in new colors, flavors, scents, or sizes is a great way to start experimenting without opening yourself up to extreme risks. Running a small business is a lot of work, so it can feel impossible to implement new tactics and pursue new goals. Just remember that there are strategies you can take advantage of to invest in your company and see real growth on your own timeline. Try to know as much about the market as possible, where to invest and opportunities it can provide. If required, also take help from professionals like the Singapore venture capital. Read Also: Master’s In Business Analytics: Is It Worth The Effort? Your Business Needs Marketing To Survive – Here’s Why Content Marketing Campaign Strategy For Small Business

READ MOREDetails
Waste Management Tips

10 Waste Management Tips For Every Business

A lot of businesses are aware that they need to take care of their waste, but it can be difficult to get started. Here are 10 tips for managing your business' waste. 1. Start With A Strategy A strategy is a plan for the future. It's the process of defining what you want to achieve and how you'll go about it. For example, if your business is a retail store, you might want to increase sales by 10% over the next year. Then, you'd create an action plan that includes how many new products or services you'll offer and what marketing techniques will be used to attract more customers. You can't just decide on a goal without having some idea of how you're going to get there (and whether or not it's even feasible). When developing your waste management strategy, it's important to consider: Your budget and resources The current state of waste management at your company Potential opportunities and challenges 2. Educate Your Employees About Waste Management Make sure you dispose of your waste correctly. If you are unsure of how to do this, or if you want to find out which method is best for your business, speak with an expert on waste management services on how to; Educate your employees. Teach them how to recycle and dispose of waste properly. Make them aware of what not to put in the garbage, such as old batteries and electronics. 3. Reduce Paper Waste You already know how wasteful paper can be. Use it for something important and the rest of your documents can go the way of digital storage. If you have documents that need to be printed, switch to recycled paper to reduce costs and waste. Then, think about using email instead of printing out emails with attachments or sending faxes to clients. There are also more efficient ways to store your documents than storing them on paper—scanning important files into a cloud-based system is an excellent alternative that will cut down on clutter and save you money! 4. Do A Waste Audit A waste audit can be a great way to get your business on the right track when it comes to reducing and recycling. It's a simple process, but it must be done regularly. You will need to identify what types of waste are being generated by your business, how much of each type is being produced, and where they are going after they have been discarded. The goal should be to understand what types of materials are being thrown away so that you can work with employees or partners to find ways around them (or eliminate them). Outsourcing waste management services is also a great way to save time and money. You can outsource the waste management of your business to a professional company that has experience in this area, or you can hire a colleague who has experience with waste management and ask them if they are willing to help you out. 5. Compromise On Cleaning Products For Waste Management You will find that it is not necessary to use toxic chemicals and harsh cleaning products. Instead, you can opt for environmentally-friendly alternatives that are just as effective in maintaining the cleanliness of your business. For example, if you need a surface cleaner or disinfectant that will keep your office equipment free of germs and bacteria, look for an option that does not contain chlorine bleach (which has been linked to cancer and other health problems). Instead, choose something like "green" cleaners that have been specifically designed to be more environmentally friendly without sacrificing effectiveness. 6. Get Creative With Containers As you are trying to figure out how to dispose of your business’s waste, it is important to keep in mind that the most important thing is not what kind of container you use, but rather how easy it will be for your employees to carry around your business’s waste. If you have a lot of waste and it is going to be hard for employees to carry around containers full of garbage, then there are many more eco-friendly options available for businesses like yours than if there was just one kind of container at hand. Another thing worth considering when choosing which type of receptacle or bin will work best for storing all that trash is whether or not reusable materials would work better than disposable ones. For example: If possible (and legal), consider using traditional wooden crates instead of plastic ones because they are reusable and biodegradable! This can also help save money since these types 7. Rethink Your Water System In addition to recycling and reusing, you can also start thinking about your water system. The average American household uses 300 gallons of water per day. That’s a lot! Fortunately, there are several ways you can reduce your water use and help the environment in the process: More efficient use of fixtures. These include solid-surface counters, low-flow showerheads, and faucet aerators. Install rainwater harvesting systems on roofs of commercial buildings or at home (if possible). Rainwater is collected for future use as drinking water, lawn irrigation, or toilet flushing. Use greywater systems in homes where it is allowed by law; these systems recycle wastewater from sinks and showers for irrigation purposes. Get a meter installed on your building's existing plumbing system so you know how much water you're using on an ongoing basis. 8. Recycle Your Electronics Recycle your electronics. Electronic waste is a growing problem, and not only because it contains toxic materials that can harm our environment. The oil and other materials used to make electronic devices are becoming increasingly scarce, which means that recycling electronics is good for the planet. You should always recycle old cell phones or computers at an e-waste recycling center—if you throw them away, they could end up in landfills where they will take years to decompose and release harmful chemicals into the earth's soil and water supply. 9. Consider Food Waste Food waste is a major problem for all businesses, particularly the hospitality and food service industry. Estimates show that the average hotel loses 18% of its room nights due to guests not showing up; this means they're paying for rooms they aren't using—and that's on top of the cost of cleaning and preparing those rooms (which can range from $10–$100 per night). According to an expert in waste oil disposal in Liverpool, buffet restaurants often lose between 30% and 50% of their prepared food due to spoilage or over-ordering. Your company may also be losing money by taking care of its garbage cans improperly: if staff members don't line them with bags or otherwise protect them from water damage, you could end up having to buy new ones every few weeks at a cost that would add up quickly over time! 10. Beware Of Hazardous Waste Hazardous waste is a particular kind of waste that has special disposal requirements. It’s important to know what hazardous waste is and how to identify it because if you don’t dispose of your hazardous waste properly with toxic waste collection services, it can be costly and even dangerous for the environment. Hazardous wastes are those that meet any of these descriptions: Corrosives: substances that burn or destroy living tissue on contact with skin or eyes, like sulfuric acid (pH 1) and sodium hydroxide (pH 14) Ignitable: easily ignited by heat, flame, sparks, or another source at room temperature; includes liquids with flashpoints below 60° F/16° C and solids such as coal dust in air-contaminated dust with ignition temperatures below 130° F/54° C Conclusion - Waste Management Tips So, there you have it! A few simple steps can make a big difference to your business. We know that waste management is not always at the top of everyone’s priority list when they run their business, but it should be. The good news is that our tips will not only help with your waste but also save you money in other areas too! Read Also: Basic Small Business Tips for Noobs Who Want to Start a Venture How A Business Loan Helps Business People In 2023 How To Market A Small Business In A Big City

READ MOREDetails
Company registration

Why Registering a Company Online Now Becomes Easier

Are you looking for business opportunities in Singapore? This is an excellent choice because Singapore ranks 2nd in the world, in the ease of doing business. Singapore is also one of the most advanced financial centers in the world, acting as a headquarters for thousands of global brands. The ease of doing business starts right at the beginning stage of registration.  Foreigners can easily register a company in Singapore, as well as get an employment pass. Singapore has outdone other competitors in Asia with entirely paperless business registration. Company registration is done in 1.5 days if the documentation for registration is right. Benefits of Online Registration Register from anywhere in the world You don’t have to come to Singapore to register a company. You can submit all the documentation online. Better yet, you can use a company incorporation Singapore service to register your company.  This service is offered by a team of professionals who are conversant with the documentation and procedures required to register a company. Affordable Paperless registration translates into lower costs for registration. Paid-up capital is only SGD 1.00 which is very friendly for small businesses. Fast Online processing has allowed cutting short the duration needed for company registration to 1.5 days.  You can start your business operations within a week after landing in Singapore. Who Can Register a Company in Singapore? Both Singaporean nationals and foreigners are allowed to register private limited companies in Singapore.  Shareholders can be individuals or companies. Singapore is one of the few countries that allow 100% foreign shareholding.  However, bankrupt people and those with criminal backgrounds are not allowed to operate businesses in Singapore. A foreigner who wants to register a company in Singapore should; Have at least one director who is a Singapore resident. This could be a Singapore citizen, or a person holding a permanent resident visa, or someone holding an employment pass. Hire a filing service for company registration. This is a team of professionals, usually lawyers, accountants, or company secretaries. They are familiar with the documentation and procedures needed to register a company correctly and in a short time. What Are the Procedures in Company Registration? Step 1 – Name Approval Companies in Singapore are registered by the Accounting & Corporate Regulatory Authority (ACRA). You should submit at least 3 names for approval.  Guidelines for company names include; No vulgar or offensive wording The name should not already be in use by another entity or be part of another company’s trademark. If the name includes words like bank, media, finance, or educational it shall require further approvals by the bodies regulating these sectors. ACRA reserves the approved name for 60 days, with a further 60 days extension. Step 2 – Document Preparation The required documentation for a private limited company registration includes; The name approved by ACRA Description of a maximum of 2 intended business activities in Singapore The registered office address Singapore or the physical address of the company offices. Consultants can operate from a residential address but must show landlord consent. Particulars of shareholders. Foreign shareholders are required to supply a copy of their passport and proof of residence in their country. Company shareholders must submit a copy of their Articles of Association and Memorandum of Association. Particulars of the Ultimate Beneficial Owners. These are shareholders with more than 25% ownership in any level of shareholding Particulars of directors Particulars of a data protection officer to comply with the requirements of the Personal Data Protection Act 2012 (PDPA) Particulars of the company secretary. This role should be appointed within 6 months of registration. The company secretary can be a filing agent. This is often offered as part of the package in business registration services. Paid-up capital. The initial paid-up capital is SGD 1. This can be increased after registration KYC documentation Singapore has strict anti-money laundering laws, which require Know-Your-Customer guidelines to be followed when registering a company.  Individuals must show proof of nationality, proof of residence, and describe their professional or entrepreneurial background.  Corporate shareholders must show a Certificate of Incumbency if they are offshore companies registered in places like the Caymans. Step-3 Submitting the Documents ACRA maintains an online portal on which the documentation is submitted for registration. The Certificate of Incorporation is generated electronically within 1.5 days.  But company registration can take as long as 2 months if further approvals are needed from industry regulators. Why Use a Business Registration Service? Get a full corporate kit – You get a package that helps you start operating as soon as possible. This includes the Certificate of Incorporation, Company stamp, Memorandum and articles of Association, and the minutes of the first board meeting. Help in the processing of an employment visa if you want to relocate to Singapore Help in opening a corporate bank account Singapore is one of the most attractive investment destinations in the world. You get world-class financial services, good infrastructure, and a stable business environment. If you are looking for investment opportunities, work with a business registration service for quick company registration. Read Also: How to Register Your Company in China Fast

READ MOREDetails