Components of a Successful Business Function

Published on: 22 May 2019 Last Updated on: 06 December 2021

Audience that works effectively for business Function

Imagine this for a minute. Your boss has asked you to plan a product launch for an up and coming product that you’ve been working hard on. While this is your chance to prove your capabilities and stand out in your team, it can also be a source of unwarranted stress. Your Business function plays a vital role in upgrading your business to the next level.

So, how do you plan a successful business function if your event planning experience is only limited to those frat parties you used to throw back in college? Who are the people you need to work with and what are the things you need to prepare to organize a corporate event?

In this short guide, you’ll learn just how easy it is to put together a successful event – with the right mindset and strategy.

Essential Components Of Business Function Are As Follows

There are several essential components of business function that you need to take care off while improving your business to the next level.

Pre-event planning:

The basics:

Before you book those suppliers, the first thing you need to do is understand the who, what, why of the event you’re planning. Without the basics, it will be hard for you to put the different components together.

Who are you planning an event this for?
What is your company trying to achieve with this event?
Why is this event important for your organization?

Understanding that the company’s vision and mission come before your own personal goals will enable you to deliver the message that the company wants to communicate. Organize a meeting with the event stakeholders to discuss the questions above and hopefully, it will help you make the event more meaningful.

Date:

Part of planning any event is deciding on a date to have it on. Make sure that your event doesn’t fall on the same date as any major industry conferences. You should also steer clear of holidays and civic celebrations.

Budget:

Your budget will dictate how well you will be able to execute your plans so don’t just pull a random number out of thin air. Consider both your expected costs and actual costs when asking for a budget so that you don’t end up broke.

Location:

While you might prefer to hold your event at the hottest spot in town, you need to make sure that your location reflects your company’s main purpose for the event. Your location shouldn’t just be a great fit for your event, it should also accessible enough even with public transportation.

Catering:

Let’s face it, planning food and drink for any business function can be nerve-wracking when you’re trying to impress the head honcho. For big events, it’s always best to hire a catering specialist who can meet your specifications and expectations.

Staff:

You can’t run a successful event as a one-man show. You need the help and support of a great team to get your event off the ground. Since you’ll be handling pretty much everything from event promotion to on-the-day coverage, look for people who are not only creative but also willing to work overtime for the pre-event preparations.

Marketing:

Promoting the event should begin as soon as you have the materials from the marketing team. This way, you’ll have enough time to get send your invites out and secure any VIPs you want to invite. As a rule of thumb, you should send out your invites at least 4 weeks before the event date and send out reminders weekly.

Program flow:

Having an event without a program flow is a recipe for disaster so try to come up with an event checklist before the date. Create a “run of show” document that lays out the whole event as you plan it to happen. Make sure to include contact information of the persons involved for each part.

On-the-day event execution:

One of the most challenging parts about managing an event, especially a big one with plenty of guests, is keeping track of the onsite registration. While there’s nothing stopping you from doing this manually, you can make the process easier and faster by using the right tools.

Here are some innovative ideas to make the check-in process flow seamlessly.

Self-registration using tablets
Face recognition
RFID
On-site badge printing

At any event, you want to make the right first impression, especially with the VIPs. Make sure that you have a team dedicated to welcoming guests as they enter the door. You also want to have enough space between your venue’s entrance and the registration table so that you can minimize jams at the entrance.

Expecting a lot of VIPs at the event? Don’t be afraid to ask the corporate heads for help to usher them into a designated area where they can have the best view.

Post-event follow-up:

A successful event doesn’t end once the doors close. You need to have a system for the follow-up to keep up with the guests who made it to your event. Depending on your event, you can utilize social media, email marketing or even snail mail to let guests know that you appreciate the time and effort they put into coming to your event.

While you’re at it, you might as well ask your guests for input or feedback. The information you gather will be extremely helpful for your next corporate event planning.

Here are some ideas to make follow-up a breeze:

Using the emails from the registration process, you can schedule an email drip campaign for the people who attended your event. It’s a great way to make special offers on your new product or send them useful tips on how to use the product you just launched. Try not to go overboard with the offers though.
Even before the event date, you can already put together a content packet that you can give away to guests right after the event. A good way to digitize printed content is to use a QR code that will quickly give guests access to a landing page you want them to visit.
You can also build a social media following around your event with a dedicated hashtag. Encourage guests to like and follow your social media accounts and use the dedicated hashtag in their posts. Make it even more exciting by offering a special prize to the best post about the event.

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Why Casters Should Be Included In Your DIY Projects

What Are Casters? Casters are familiar to most people, though you may not know what they are called. Casters are a small set of wheels, usually found on a desk chair or some other piece of furniture. However, they have a whole host of alternative uses. Are casters and wheels the same thing? Not exactly. Why Do People Use Casters? Casters are primarily used for one reason: They make things easier to move. Heavy pieces of furniture will often be placed on casters because it is difficult for one person to move. With a good set of casters, even the heaviest objects can be moved with relative ease. Casters are not just used for heavy items, but also for items that have to be moved frequently, like a table on a patio. Are There Different Types Of Casters? Yes, there are many different types of casters. This might seem surprising for such a simple device, but a caster isn't as simple as you may think. Most of you will be familiar with cheap plastic casters. As such, you probably know that it doesn't take a whole lot to break them. That's why they're cheap. However, there are casters out there that can hold thousands of pounds worth of weight. It's all a matter of design and materials. All casters can be separated into one of two categories: Swivel or rigid. The names are pretty self-explanatory. A rigid caster will only roll in two directions, that being forward and backward. A swivel caster will pivot and roll in any direction. So, why would anyone use a rigid caster, you ask? Because they are usually stronger. In this case, it is a choice of durability vs. convenience. It is also important to know the difference between locking and non-locking casters. Locking casters can be held firmly in place by flipping a small lever. This is good for objects that require a little more stability, such as a cabinet that holds breakable objects. There are also specialty casters with all kinds of different features for specific purposes. How Can I Use Casters In A DIY Project? If you are building something that is likely to be moved on a regular basis, you might as well work that factor into the design by adding some casters. The first thing you need to do is figure out the approximate weight of the object that you are building. This will tell you how strong the casters will need to be. If you don't want to put casters on all your furniture, but you still want to move it around easily, you can find a supplier of material handling and storage equipment such as a cart or dolly. A simple square of wood with casters on it can do wonders to make moving heavy objects much easier. I recommend covering the cart surface with carpeting so that it doesn't scuff the furniture or your walls. If you have a large and heavy toolbox (as many of us do), you might consider putting some wheels on it. Naturally, these will need to be strong wheels. Don't go with plastic or aluminum for this job, as only steel will be reliable enough for the serious weight. Since we are thinking along these lines, here is a shortlist of some household objects that might benefit from the addition of some casters. Chairs Toolboxes Medical Equipment Washer/Dryer Backup generator Beds Shelves Wrapping Up Casters can improve the mobility of many different DIY projects you might have already completed, or plan to do in the future. This can make many heavy objects in your home or garage much easier to move. If you wanted to reorganize a space or clean underneath or behind heavy items, casters can turn this difficult task into a simple one.

5 Team Building Activities to Inspire and Enjoy

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Empowering Employees: How to Build a Collaborative Virtual Office Culture

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Company swag, including branded merchandise and gifts, can help employees feel connected to the organization. It creates a sense of pride and belonging. Measuring employee engagement Measuring employee engagement in a remote work environment requires different tools and strategies. Regular surveys, feedback mechanisms, and tracking key performance indicators are essential. Regular all-hands meetings bring the entire organization together, ensuring everyone is on the same page regarding company goals, progress, and challenges. To enhance engagement measurement, organizations are adopting sentiment analysis tools that use natural language processing (NLP) to analyze employee communications. This provides real-time insights into employee sentiment and allows for proactive responses to potential issues. Encouraging creativity Creativity and innovation are crucial for the long-term success of any organization. In a remote work culture, leaders must actively encourage team creativity. This can involve brainstorming sessions through video calls or collaborative platforms, where team members can freely share ideas and innovative solutions. Embracing diversity Remote work naturally brings together individuals from various backgrounds and cultures. Embracing this diversity can lead to innovative problem-solving. Companies can establish cross-functional teams with members from different locations, promoting the exchange of diverse perspectives and ideas. The future of remote work culture As we look ahead, it's evident that the remote work culture will continue to evolve. Companies are exploring innovative ways to foster collaboration among remote teams. One emerging trend is the use of virtual reality (VR) not only for team-building but also for creating immersive onboarding experiences. Furthermore, "unlimited" paid time off is gaining traction in remote work cultures. 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Components of a Successful Business Function

Essential Components Of Business Function Are As Follows