Components of a Successful Business Function

Published on: 22 May 2019 Last Updated on: 06 December 2021

Audience that works effectively for business Function

Imagine this for a minute. Your boss has asked you to plan a product launch for an up and coming product that you’ve been working hard on. While this is your chance to prove your capabilities and stand out in your team, it can also be a source of unwarranted stress. Your Business function plays a vital role in upgrading your business to the next level.

So, how do you plan a successful business function if your event planning experience is only limited to those frat parties you used to throw back in college? Who are the people you need to work with and what are the things you need to prepare to organize a corporate event?

In this short guide, you’ll learn just how easy it is to put together a successful event – with the right mindset and strategy.

Essential Components Of Business Function Are As Follows

There are several essential components of business function that you need to take care off while improving your business to the next level.

Pre-event planning:

The basics:

Before you book those suppliers, the first thing you need to do is understand the who, what, why of the event you’re planning. Without the basics, it will be hard for you to put the different components together.

Who are you planning an event this for?
What is your company trying to achieve with this event?
Why is this event important for your organization?

Understanding that the company’s vision and mission come before your own personal goals will enable you to deliver the message that the company wants to communicate. Organize a meeting with the event stakeholders to discuss the questions above and hopefully, it will help you make the event more meaningful.

Date:

Part of planning any event is deciding on a date to have it on. Make sure that your event doesn’t fall on the same date as any major industry conferences. You should also steer clear of holidays and civic celebrations.

Budget:

Your budget will dictate how well you will be able to execute your plans so don’t just pull a random number out of thin air. Consider both your expected costs and actual costs when asking for a budget so that you don’t end up broke.

Location:

While you might prefer to hold your event at the hottest spot in town, you need to make sure that your location reflects your company’s main purpose for the event. Your location shouldn’t just be a great fit for your event, it should also accessible enough even with public transportation.

Catering:

Let’s face it, planning food and drink for any business function can be nerve-wracking when you’re trying to impress the head honcho. For big events, it’s always best to hire a catering specialist who can meet your specifications and expectations.

Staff:

You can’t run a successful event as a one-man show. You need the help and support of a great team to get your event off the ground. Since you’ll be handling pretty much everything from event promotion to on-the-day coverage, look for people who are not only creative but also willing to work overtime for the pre-event preparations.

Marketing:

Promoting the event should begin as soon as you have the materials from the marketing team. This way, you’ll have enough time to get send your invites out and secure any VIPs you want to invite. As a rule of thumb, you should send out your invites at least 4 weeks before the event date and send out reminders weekly.

Program flow:

Having an event without a program flow is a recipe for disaster so try to come up with an event checklist before the date. Create a “run of show” document that lays out the whole event as you plan it to happen. Make sure to include contact information of the persons involved for each part.

On-the-day event execution:

One of the most challenging parts about managing an event, especially a big one with plenty of guests, is keeping track of the onsite registration. While there’s nothing stopping you from doing this manually, you can make the process easier and faster by using the right tools.

Here are some innovative ideas to make the check-in process flow seamlessly.

Self-registration using tablets
Face recognition
RFID
On-site badge printing

At any event, you want to make the right first impression, especially with the VIPs. Make sure that you have a team dedicated to welcoming guests as they enter the door. You also want to have enough space between your venue’s entrance and the registration table so that you can minimize jams at the entrance.

Expecting a lot of VIPs at the event? Don’t be afraid to ask the corporate heads for help to usher them into a designated area where they can have the best view.

Post-event follow-up:

A successful event doesn’t end once the doors close. You need to have a system for the follow-up to keep up with the guests who made it to your event. Depending on your event, you can utilize social media, email marketing or even snail mail to let guests know that you appreciate the time and effort they put into coming to your event.

While you’re at it, you might as well ask your guests for input or feedback. The information you gather will be extremely helpful for your next corporate event planning.

Here are some ideas to make follow-up a breeze:

Using the emails from the registration process, you can schedule an email drip campaign for the people who attended your event. It’s a great way to make special offers on your new product or send them useful tips on how to use the product you just launched. Try not to go overboard with the offers though.
Even before the event date, you can already put together a content packet that you can give away to guests right after the event. A good way to digitize printed content is to use a QR code that will quickly give guests access to a landing page you want them to visit.
You can also build a social media following around your event with a dedicated hashtag. Encourage guests to like and follow your social media accounts and use the dedicated hashtag in their posts. Make it even more exciting by offering a special prize to the best post about the event.

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10 Unavoidable Reasons for Businesses to Relocate

Setting up your physical shop or office is not an easy job. You should put away huge time and cash and put a lot of difficult work to guarantee that you have an amazing retail facade or working environment that mirrors your image and will pull in your objective clients or customers. Relocating business along with packing and moving can be the toughest jobs of your life, but movers in Phoenix can help you get rid of this task. With all the exertion and cash you put resources into opening your store or office, relocating your business will absolutely be the farthest thing in your brain. Notwithstanding, regardless of whether your business is new or effectively settled, there will come a time, when moving your shop or working environment will be the best choice you can actually make. If your organization is planning to move to another state or country, here are a few tips to read that could possibly be one of the main reasons for relocation: # 1. To secure more space. The No. 1 explanation an organization will move to another office is on the grounds that their present office no longer has enough space for them to do the things they need to do. One of two components becomes an integral factor: either the encompassing property needs more open space to oblige an actual extension of the structure, or the executives have established that such an office development on the current site would not be financially savvy. # 2. To bring down working expenses. While the requirement for more space might be the No. 1 explanation, directly behind the reality high working expenses have made an organization or plant uncompetitive. In some cases it's the expense of work: normal compensations, benefits, laborers comp and joblessness protection costs, and so forth Or then again it very well may be the difficult natural guidelines or high assessments. # 3. To modernize hardware and offices Now and again an organization's current office, its gear, or both, have become so outdated that the organization is put at an inconceivable hindrance contrasted with its rivals. # 4. To draw nearer to an enormous section of their market Significant distances to advertise mean two things: time and cash. In the event that a huge segment of an organization's market is in a specific district, that organization might have the option to set aside a ton of cash in transportation costs — and furthermore lessen their item conveyance times — by setting up an activity in that locale. # 5. To combine into fewer offices. Some of the time an organization simply has more assembling offices than it needs. # 6. To be nearer to specific providers or common assets. Similar market influences that apply to an organization's client base additionally apply to its providers. Significant distances mean higher transportation expenses and longer reaction times. # 7. To get to a superior or bigger work pool. Nowadays, work is the topmost concern for growing or migrating organizations, when they take a look at the areas. Here and there, an organization or office develops to where the neighborhood or local area, at this point don't supply a working power in adequate numbers and quality. # 8. To kill explicit work-related circumstances. Here and there an organization or office is having a terrible involvement in associations — ongoing strikes, expensive advantage bundles, or whatever — and the solitary arrangement is to move as distant as they can. # 9. To be nearer to comparable sort organizations (grouping). Numerous organizations like to bunch around different organizations inside a similar industry. Silicon Valley and Detroit are exemplary models, yet there are a lot of different models everywhere in the country. # 10. To improve personal satisfaction. A few organizations simply need to improve their personal satisfaction. This might be the individual decision of the proprietor. Or it could be with the goal that the organization can more likely draw kinds of workers. Like engineers, researchers, visual specialists, or whatever, by being in “high caliber of life” area. Before you start to move out, here are a few tech details you should know about relocating a business. We all vibe that the spot we live in has the best personal satisfaction on the planet. The significant thing is the way others see personal satisfaction in a specific area. If an organization enlists broadly, or globally, for high-ability representatives, at that point being in an area by and large seen to be “cool” is an unequivocal resource. How to Make this Relocation Fast (...and Hassle Free) Moving your business can seem like the most difficult task. From packing up everything in your current office to getting settled into a new space, there are numerous obstacles along the way. However, moving your business doesn’t have to be overwhelming or stressful. With some careful planning and consideration, you can make the transition much easier for yourself and your employees. A Checklist Is a Must! Planning. Write down a checklist or to-do list of everything that must be done before, during, and after the move. This includes things like letting employees and customers know, as well as calling the moving companies. Having a plan will keep you organized and help stop anything from falling through the cracks at the last minute. Try Hiring Professionals Don’t try to do it all yourself. Hiring professional movers with experience in business relocations can save you time and stress. They know how to handle office equipment, furniture, and even sensitive documents. Plus, they can help you avoid common moving pitfalls. Communicate with Your Team Keep your employees in the loop- Let them know when/where you are moving, how this will affect their work, and what, if anything, they need to do. Good communication will help you identify potential problems early and ensure that everyone is prepared for re-opening and is on the same page. This is also the time to banish any gossip or rumors that can occur at a time of uncertainty. Declutter Before You Pack Get rid of the stuff you don’t need. Take a full inventory of your office and decide what to keep, donate, or throw away. This is an opportunity to not only reduce clutter but also start fresh in your new location. Label Everything Labeling will be your best friend! Labeling is important for being organized on your move. Use post-its or markers to write down the contents of each box and where it will go at the new office. You can unpack much faster and nothing is left behind. Plan for Downtime No matter how much time you plan, you will still have some downtime moving. Make sure your clients know the move date, and if you need to, set up a temporary workspace. You don’t want your entire business to be down. Visit your new office space before your official move-in date. Make sure everything is in working order. This includes your internet connection, phone lines, and any other systems you work off. The sooner you find and report any issues, the less of a headache it will be for you down the line. Why Not Enjoy the Move? Throw yourself a little party after signing the lease! Lastly, don’t forget to celebrate. This is a big deal, and your team deserves recognition for its efforts. Throw an office party or lunch to welcome everyone to the new space. It’ll send some good energy around the office as you open this new chapter. Follow these tips, and your business relocation will be as quick, organized, and painless as possible. Read Also: Mistakes that Expats Make when they Move Overseas Plan Moving Houses Ahead: 7 Essential Tips 7 Helpful Tips During an Emergency Moving Process Moving Companies and How they Determine Cost Finding The Right Moving Company

Doing business in the UAE: pros and cons

The United Arab Emirates (UAE) has a form of federation that consists of 7 emirates with own ruler in each of them. The state is a major financial and economic center, which policy is focused on attracting foreign investment into the country, therefore, the most comfortable and favorable conditions for doing business are created here. The UAE continues to attract investor interest from different parts of the world. Thousands of expats from the US and UK are now migrating to the UAE to explore setting up new businesses and cater to an affluent target audience. If you are looking to set up a new business in the UAE, and are looking at networking and funding solutions, please visit website. The following types of companies are currently available for business registration in UAE: Local companies (where 51% of shares necessarily belong to the citizens of the Emirates or legal entities owned by citizens) – are able to do business without restrictions on the territory. Free zone companies – are able to do business within the chosen free zones or abroad. Offshore companies (International Business companies) – are prohibited to conduct business within the UAE territory, but are able to open an account in the UAE bank. Opening an offshore company in the UAE on the example of RAK free zone: Located in the northern part of the UAE, bordering Oman, Ras al-Khaimah (RAK) is one of the smallest emirates of the UAE. Great interest in the financial and investment sector of this emirate was promoted by new legislation and regulations adopted by the UAE authorities. This, in turn, led to business and investment opportunities for individuals and companies around the world. An International Business Company in RAK free trade zone can do business outside the territory of the country, own property in the UAE, be used as a logistics company, maintain bank accounts, and much more. Basic requirements for opening such a company: the minimum paid-up share capital - 10,000 AED; the minimum number of shareholders – 1; the minimum number of directors – 1; local office requirement – no; annual reporting requirement – no. Required documents for registration: Certified copy of a valid passport (or national identity card); certified address confirmation - utility bill (not older than 1 month) in English or Arabic (or official translation); A letter of recommendation from the bank (not older than 1 month). Advantages of doing business in the UAE: The main advantages include: Absence of income tax and corporate tax; Permitted 100% foreign capital, no need for a local sponsor (except for local companies); There is no requirement for mandatory audit (except for some free-zones and local companies); A high degree of data protection on the ownership of companies; The ability to work in the country (with the exception of offshore companies); The ability to open accounts in local banks without legalizing corporate company documents; The right to obtain a Dubai residence visa or residence visa in other Emirate for shareholders and employees of the company; The possibility of obtaining certificates of tax residency under agreements on the avoidance of double taxation (for free zones and local companies). The ability to obtain a residence visa is one of the main advantages of opening a company in the UAE. It can be obtained by a non-resident individual on the basis of the acquisition of real estate, as well as the registration of a company in the free zone of the UAE. Such a visa is issued for a period of up to 3 years with the possibility of extension and gives the right of permanent residence and work in the country. In addition, UAE banks do not transfer information within the framework of the Common Reporting Standard exchange, if the bank has accounts of companies registered in free zones or personal accounts of shareholders and managers who have resident visas - as they are recognized tax residents of the UAE in the framework of the current legislation of the country. Read Also: Investments 101: How To Choose A Smart Stock Choosing A Quality Prep Center For Your FBA Business

5 Tips To Prepare Your Business For Growth

Every business owner recognizes themselves in tough shoes, and by best foot forward, they ensure quality and smooth business operations. However, the process of operating your business with manual strategies is becoming outdated. The success and expansion of a business becomes a crucial factor for the owners, and more it sounds exciting –it becomes a daunting process. To grow your business, you need to plan carefully and prepare your business well to identify new heights. There is no one-size-fits-all strategy. However, here are some practical ways that you can consider and optimize your business potential. Here Are Five Ideas To Prepare Your Business For Growth Read on to explore how to attract growth: 1. Assess Your Current Performance Assessment of your business is one of the essential things that you have to consider as a first priority. Understanding your business strengths and weaknesses will allow you to analyze the current place of your business and how you can improve its performance. This way, you will get valuable insights that will help in planning strategies for growth and expansion. The other benefit you can avail by assessing your business is to explore the right opportunities and work on the shortcomings. 2. Set Your Clear Goals A successful business owner always has eyes on the bigger picture no matter how small the business they are operating. The purpose of a goal is to give direction to the business owners so they identify how they can lead their business toward growth. So, when planning to grow your business, you need to set clear and actionable goals. You can take time to identify the desired outcomes and where you want to see your business in the coming years. 3. Explore Strategic Partnership When you are planning to expand your business, considering collaboration with the right partners will be rewarding for your business. It will open new doors for you in the market by creating access to new resources and expertise. This way, your business will be able to experience competitive advantages. But when you are looking for partnerships for your business, you need to ensure that these professionals align with your growth plans and comply with CTA reporting. This will give you surety that your business will not be part of any illegal or illicit activities or source of income. 4. Embrace Technology With the advancement in technology, it becomes crucial for businesses to take leverage from it and escalate desired outcomes. Technology and innovation in your business can transform operations by boosting the efficiency, performance, and quality of work. To prepare your business for growth, you can identify the areas where you need to upgrade. You can look for the best software for automation to make business operations seamless. 5. Focus On Customer Experience Growth can only happen when you boost sales and offer value to your customers. For this purpose, you need to offer your customers quality and meet their expectations. These two factors will let your customers stick to your business and always prefer your services when they will find the need. So, keep their satisfaction as your main business motto to optimize the revenue. Read Also: Getting The Best Digital Marketing Agency In Singapore For Your Business How Inspirational Speakers Like Tony Robbins Can Help Your Business Ways To Improve Your Business’s Financial Health

Components of a Successful Business Function

Essential Components Of Business Function Are As Follows