Why DRM Is the New Standard for Document Security

Published on: 06 December 2018 Last Updated on: 19 July 2019
Document Security

Document security has been a bone of contention for quite some time. There are so many reasons why some documents should not be seen by everyone.

For example, documents containing national secrets should only be accessed by people with a security clearance because, in the wrong hands, the information could ruin whole countries and regimes (or at least the careers of some people). Similarly, businesses store some of their most sensitive information, including trade secrets and intellectual property, in documents. If the information in such documents were to be made available on the Internet for free it could ruin a business.

What is more, people nowadays prefer to share their documents electronically rather than via hard printed copies. Of course, electronic sharing offers some extra benefits, for example, the authors save on printing costs, distribution is much quicker, and you can reach global markets more easily. But, unfortunately, it can also become too easy to share electronic documents. For example, people can copy and paste another person’s work or company secrets and sell them as their own.

Various controls have been employed in the past to guard against such documents falling into the wrong hands or being distributed for free. As it stands, these controls have not been very successful in carrying out their mandate and so many document security products fail to adequately protect documents from unauthorized use.

One such method which falls short is encryption. As soon as a file is opened by an authorized person, they can do anything they want with it. This includes copying and sharing the information. Even using watermarking to prevent copying does not solve the problem. Using regular software to process a document gives the recipient the ability to remove the watermark and go on to redistribute documents as they see fit. Likewise, internal document management systems fall flat as soon as a document is moved outside of the organization.

The most effective tool for document security should be able to tackle all the problems associated with the above-named control mechanisms to be considered an industry standard. Digital Rights Management (DRM)and licensing controls do just that.

With regard to forwarding documents, DRM ensures that only an encrypted file can be shared with authorized users. It is, therefore, paramount that each recipient is given a key so that he or she can access the contents of a document.  The key needs to be transparently relayed and locked to the authorized user’s device so that it cannot be shared along with the protected document.  The fact that a key cannot be transferred from one user to another also means that each person will have to be individually authorized by the admin. What is more, DRM can be used to enforce expiry, prevent screen grabbing as well as stopping copying and pasting techniques from being used while the document is on display.

That leaves the subject of printing a document.  You can use DRM to prevent printing but it is sometimes necessary to allow a document to be printed by the recipient. If the recipient were to misuse this privilege by “printing” the document to a PDF driver, then he or she has effectively created a control-free document. DRM controls could be used to prevent the use of file drivers to ensure that an unprotected document is created.

That being said, once a document is printed, it can be rescanned and a PDF can be created. The easiest way to prevent this would be to watermark it in a way in which the watermark itself cannot be easily tampered with.   Also, using DRM, a dynamic watermark can be added to ensure that, if a person were to try and share his or her version of the document, there would be evidence to identify him or her. A static watermark can also be used to prevent scanning as it works to effectively distort the image that the scanner or photocopier picks up, making the scanned copy unusable.

DRM can also be used to revoke documents that have already been distributed and to automatically expire documents once they have been viewed or printed a number of times or after a number of days use.

So, DRM is the only complete solution to document security as it supports previous methods of document security (encryption and access controls) and fills in the gaps that the other methods cannot. Also, it is effective both inside and outside of organizational controls.

If you are looking to enhance security for all your documents, then DRM may be the only sure way to go.

Read Also:

Content Rally wrapped around an online publication where you can publish your own intellectuals. It is a publishing platform designed to make great stories by content creators. This is your era, your place to be online. So come forward share your views, thoughts and ideas via Content Rally.

View all posts

Leave a Reply

Your email address will not be published. Required fields are marked *

Related

Online tools

Identify Malicious Emailers With Online Tools

Email and various online tools have become a valuable means of communication among business users and individuals over the years. Many of us now use email daily for work purposes and get in touch with friends, family, or businesses that we are dealing with. When you use email, you can benefit from a convenient and speedy method of communication, and you can even send attachments and documents instantly to people. Unfortunately, another group of people who turn to email technology is scammers, and there are all sorts of email scams that have done the rounds over the years. On top of this, email technology is also used by people with similarly questionable motives, such as those sending abusive, malicious, and even threatening emails to others.  Naturally, steps need to be taken in all of these situations. Among many AI-powered online tools, online email lookup is an excellent example of a perfect online tool to provide a fast solution. Why Are Online Tools A Simple And Effective Solution? These online tools are the solution that provides valuable and simple clarification for both businesses and individuals who want to learn more about malicious emailers and scammers. It can possibly provide a range of information that can help identify who is behind the emails. Some of the information that you can find out by using these tools could include:      The real name of the person linked to the email address      Age of the person      Any criminal history      Address details      Social media profiles of the person With all of this information in hand, it makes it far easier for you to identify whether suspicious emails you receive are from scammers. In addition, it makes it easier for you to find out who has been sending the emails, which then means that you can take action with far greater ease and speed. The Advantages Of Using The Online Tools One of the great things about using these tools to help identify malicious and scam email senders is the simplicity involved in using them. In addition, you can access the tools with ease online, which means that you can conduct your research from the privacy and comfort of your own home or place of work.  All you need to identify email senders is the actual email address you are suspicious about, and you can then run a search against this online using these tools. Once you have done the search, you could have far more detail about the sender, and this can make it much easier to make informed decisions. You will be able to tell whether the emails are scam ones rather than from bona fide emails.  In addition, if you have received malicious emails, you may be able to find details of the person linked to that email address. Once you have details such as these, you can report them to the relevant authorities to take action. Online tools are helping you to identify the suspicious activity on your accounts and find the source of the mails. However, spam emails are the biggest challenge for any personal and professional mail handers. Even the spammy mail, the hackers are also trying to enter into your system. When you are using the online AI-powered tool, you can block and identify the source of the spam emails. Often the young people face many troubles, and the stalkers are tracking them down from their social media profiles. When you are using online tools to track the source of spam emails or malicious emails, you will find the stalker’s address, social media profiles, and many other documents that are enough to file a report to the police authority. Conclusion: As you can see, these online tools can prove invaluable in terms of helping those who are being subjected to these types of emails. This can help reduce the stress of this situation and get them sorted out with speed and efficiency. Your safety is the most priority. From your social media profile, everyone can track down many other details about you. So if you are facing this type of trouble, first identify the source then take legal actions against them. Read Also: 6 Benefits of Microsoft 365 Security 5 Tips to Improve Your Internet Privacy Ways Of Protecting Your Privacy Online

READ MOREDetails
Improve Your Internet Privacy

5 Tips to Improve Your Internet Privacy

Have you ever faced a cybersecurity breach or a severe hacking attempt? What was the most overwhelming feeling following the occurrence? Indeed, whenever something of such sort happens, we feel that our privacy got breached. We begin to realize that there’s no more confidentiality left, and someone else is in command of our personal affairs. The truth is that’s when we discover the true worth of maintaining our privacy. The reality, as it seems, is that individuals or companies may face a cybersecurity breach irrespective of what they do. It is simply because the technology and security systems have progressed, threats have advanced too. Somehow, those attempting such manipulation always find a way to defeat the security measures and protocols. One way to combat or at least minimize such a level of a breach is to pay extreme care to personal security. At an individual level and as an organization’s employee, a person can somewhat tackle the threat with some steps. These include being cautious when using a public computer and avoiding sharing personal information online. Another measure is to gain advanced cybersecurity expertise. In other words, you may earn a postgraduate degree in cybersecurity to defend against threats. In doing so, you will learn in detail about cyber law and security and how they apply in today’s digital age. You will also study digital forensics, focusing on the investigation of data on the devices. Only a Cyber Security Masters or Bachelors degree can provide the opportunity to earn discreet knowledge on the subject. While you do so, why not learn about some essential tips to safeguard your internet privacy? Let’s begin. 1. Be Wary of the Websites You Visit: The first rule to maintain your privacy is to be conscious of your browsing habits. It is essential to be mindful of the sites you visit not to fall into any trouble unknowingly. When we talk about websites, we generally think that avoiding them is too convenient, while this isn’t entirely true. Substandard websites or those that have ransom-ware or harmful downloadable programs in them do appear in disguise. Further, they may have engaging content, such as a compelling catch-line to lure the potential victims. Pointing them out and avoiding them is the key to keeping your privacy intact. 2. Draw Limitations on Social Media: Social media can have the most profound impact on your privacy, so we need to be careful about it. It seems just so tempting to jump on the bandwagon and share our two cents on a trendy topic. But, if you want your privacy to remain, you will need to draw out some limitations on the usage. When we say restrictions, we don’t mean that you shouldn’t engage with your acquaintances or engage with potential customers. Instead, what we mean is that you should be careful about what you post. Don’t hand out your personal information or data that could harm you in the longer run. 3. Ensure Privacy Checks Exist: Your steps for privacy should be of paramount importance to you as these guarantee confidentiality. To ensure that, it has to be conscious and constant effort to avoid facing a predicament. Besides being alert, one needs to place sufficient privacy checks, depending on their individual or organizational needs. Especially at an organization level, you will need to ensure that your employees follow online safety protocols. Each resource will need to make decisions and execute plans as per the company directives. Every individual needs to be aware of the steps to take in data theft or online breach. 4. Install Sufficient Software: It would be best to have specific programs on your computer to safeguard your crucial information from all privacy breaching attempts. Let’s try to understand it from a larger perspective. When you are securing your house, you install ample security devices and systems. The primary reason is to rule out any intrusion. Similarly, you need to install sufficient software on your machine to avoid any invasion. It includes anti-virus, anti-ransomware, and anti-spam programs that can safeguard your computer. But remember that you have adequate memory in the machine to keep running everything smoothly. Also, all programs must have complete synergy to produce the effect needed. 5. Secure Every Device: When we strive to maintain privacy, we primarily focus on securing our computer, laptop, or tablet. In doing so, we sometimes overlook our smartphones, and that’s where the problem begins. If we ponder it, it is our cell phone we use the most, so greater care is needed there. The biggest potential threat in terms of privacy when using a mobile phone is an app. Sometimes, we need an app urgently so that we can download the required program in seconds. However, it is essential to make all the devices secure to maintain comprehensive privacy. Final Thoughts: Attaining online privacy seems like an uphill task in today’s digital era. In a fast-paced world where businesses have intense competition, it is always hard to be alert about privacy. The existing threats of data breaches make it even more difficult to ensure security. But a few steps for online privacy can go a long way in ascertaining productivity and progress. So let us act wisely! Read Also: 8 VPN Facts – You Should Know About Top 10 Cybersecurity Features That Are A Must-Have In An Ecommerce Store What are the things you need to know while choosing Antivirus Software? Five Tips to Make Sure Your Security Software Is Actually Secure

READ MOREDetails
Technology Risks

Software Development Company Helps Mitigate Technology Risks

Technology risk is a term used to describe potential pitfalls in the data privacy regulations and restrictions for businesses that exist in today's world. It also describes risks that might be experienced through poor decisions made by an IT department or mistakes. However, with the increased use of technology comes a risk of cyber-attacks such as ransomware and spam, which puts your business at risk if they are not mitigated appropriately. Thankfully, DICEUS is here to take care of all of this. Find out how this company helps to mitigate IT outsourcing risks in this blog article! 7 Effective Ways Software Development Company Can Mitigate Technology Risks 1. Strengthening network infrastructure: Business owners face many risks when it comes to technology. One of the most important is the risk of data loss. The good news is that there are ways to mitigate this risk. By strengthening the network infrastructure, business owners can prevent their data from being compromised by a cyber-attack. They can also make sure that their employees are using safe passwords and limiting access to sensitive information. By doing these things, they can reduce the risk of data loss and cyber theft. 2. Evaluate the effect and probability: When it comes to mitigating technology risks, businesses must first assess the effect and probability of potential risk. Once the risk is identified, businesses can then create plans to mitigate the risk. For example, businesses can install security measures such as firewalls and intrusion detection systems. Additionally, they can develop contingency plans in case of a technical issue. Finally, they can train employees on how to use technology safely. 3. Create a security plan: Technology risks in business can come from many sources, including cyberattacks, data breaches, and employee theft. A security plan should be created to mitigate these risks. This plan should include measures to protect the information, such as installing firewalls, encryption, and passwords. It should also outline how to respond if an attack occurs and how to protect systems from insider threats. You can also train employees on how to use technology safely, and policies that restrict access to sensitive data. 4. Track Security Threats Regularly: To ensure that your business is safe from technology threats, you need to track security threats regularly. Continuously tracking security threats and vulnerabilities can help mitigate technology risks in business. Threat intelligence tools can flag potential threats as they occur, providing real-time alerts so that you can take appropriate action. You can also use cybersecurity monitoring services to track events and identify potential vulnerabilities. By identifying and addressing early vulnerabilities, you can prevent more serious damage from occurring. 5. Employ a devoted team for risk management: Businesses need to employ a team of dedicated risk management professionals to mitigate technology risks. This team should have the knowledge and expertise to identify potential risks, assess the probability and severity of those risks, and develop mitigation plans. They should also be able to communicate with other departments within the company about risks, keep track of changes to software and hardware by the software development company, and collaborate with IT staff when necessary. 6. Protected Endpoints: Technology risks can be mitigated by implementing a policy of protected endpoints. This means that all devices and data paths crossing your company's firewall should be protected with strong authentication and encryption measures. This will help to ensure that data is not stolen or hacked, and that confidential information does not fall into the wrong hands. In addition, strict logging and auditing procedures should be in place to track any suspicious activity. 7. Make a strategy for recovery: To mitigate technology risks, it is important to create a strategy for recovery. This will allow you to react quickly if something goes wrong and minimize the impact of the mistake. Some ways to make a strategy for recovery include setting up detailed incident logs, creating procedures and policies, and training employees on how to use the technology. By doing this, you can reduce the chances of a technology failure impacting your business adversely. Going ahead Technology risks are a major concern for businesses today. With so many different platforms and applications available, it can be hard to keep track of which ones pose the greatest risk to your company's data and security. Luckily by opting for the services of DICEUS, you can mitigate these risks and protect your business from potential cyberattacks. By using these services, you can ensure that your data is safe and secure while still allowing you to use the latest technology options. Additionals: Big data software development servicesEcommerce Software Development TrendsIndustrial Automation Software DevelopmentThe Benefits Of Custom Software Development

READ MOREDetails