7 Tips To Get Started On Your First Virtual Meeting

Published on: 04 July 2022 Last Updated on: 31 October 2024

Virtual meetings are a great way to get your team together from different locations and are used for various purposes.

Whether you need to conduct training, hold a brainstorming session, or keep communication open with your remote employees, virtual meetings can help you reach your goals.

Yet before you start planning your first virtual meeting, it’s essential to know how to set up and manage these types of sessions.

Here are seven tips to get you started:

1. Set An Agenda

If you’re new to virtual meetings, it can be tricky to know where to start. One important thing you can do is set an agenda for your meeting—this will let everyone know what to expect and ensure that all essential topics are covered.

Some tips for setting an agenda for your first virtual meeting are as follows:

1. Write down all of the topics you want to discuss. Ensure they are relevant to the meeting’s purpose.
2. Order the topics by importance. It will help you to focus on the most critical issues first.
3. Decide how much time you want to spend on each topic. It will ensure that the meeting stays on track and doesn’t run overtime.
4. Send out the agenda in advance so that everyone has time to prepare for the meeting.

Setting a plan will ensure that the meeting is productive and focused, and it will help everyone to know what to expect. Planning can ensure that your first virtual meeting out of many fun virtual events is a success.

2. Know Your Audience

Know who you will be speaking to when planning a virtual meeting. It will help you to tailor the content of the meeting and ensure that everyone can participate.

The following are some things to consider when planning your audience for a virtual meeting:

Size: How many people do you need to reach?
Location: Where are your audience members located?
Accessibility: How will your audience access the meeting?

When you know your audience, you can ensure everyone can participate in the meeting. You can also tailor the content to ensure that it’s relevant and valuable for everyone involved.

3. Choose A Platform Wisely

When it comes to having a virtual meeting, the first step is choosing a platform that will work best for you and your team. Many different options are available, each with its features and benefits. Some platforms allow for videoconferencing, while others focus on audio-only format.

Others offer a variety of features, such as file sharing and screen sharing. Still, others are designed for team collaboration. The key is to choose a platform that will meet your specific needs.

Once you’ve selected a platform, the next step is creating an account and signing in. Then, create a meeting space and invite your team members. Once everyone has joined the meeting, you’re ready to start collaborating.

4. Set Up A Test Run

The best way to get started is to set up a test run with a few friends or colleagues. It will help you get familiar with the software and figure out any kinks before you have to lead an important meeting. To start, choose a videoconferencing tool that you’re comfortable using. You can choose from many options, so take time to explore what’s out there.

When you’ve chosen one, invite a few people to join you for a practice run. You can use this time to test out the various features of the software and figure out how everything works.

Observe the sound quality and image clarity, as well as how easy it is to use the various features. It will help you ensure everything is working correctly before leading an actual meeting.

5. Establish Ground Rules

You can establish a few ground rules to help everyone feel more comfortable and get the most out of the experience. First, set some expectations about etiquette. For example, let everyone know that it’s okay to take breaks as needed and that it’s perfectly acceptable to mute your microphone when you’re not speaking.

It can also be helpful to establish a ‘no interruptions’ policy so that everyone has a chance to be heard. Next, ensure everyone knows how to use the meeting platform you’re using. Everyone must be familiar with the basics of how the system works.

Finally, take some time at the beginning of the meeting to check in with everyone and see how they’re doing. Small talk can go a long way towards making everyone feel more comfortable and setting the tone for a productive meeting.

6. Consider Logistics

When you’re planning a virtual meeting, there are a few logistical considerations to keep in mind. Choose a time that works for everyone involved. It can be tricky, especially if you have team members in different time zones.

It’s crucial to find a time that works for most people involved. Once you’ve selected a date and time, ensure you send out reminders to everyone so they’ll know when the meeting is taking place. Lastly, think about how you will share information with your team.

Decide whether you will use audio, video, or both. Determine how you will share any documents or files you need. Making these decisions in advance will help the meeting run smoothly.

7. Have A Backup Plan

Even if you’ve planned everything perfectly, there’s always a chance that something could go wrong. Hence, a backup plan is critical. Start by ensuring everyone has the contact information for everyone else on the team.

This way, if the meeting platform you’re using goes down, you can still get in touch with everyone. It’s also a good idea to have a backup meeting platform should your first choice doesn’t work out.

Finally, ensure you have all of the necessary files and documents saved in a safe place so you can access them even if your computer crashes. By taking the time to plan for the worst, you can help ensure that your virtual meeting goes off without a hitch.

Takeaway

The tips discussed here can set you up for success when leading your first virtual meeting. Remember to be prepared, establish ground rules, and have a backup plan. With some planning, you can ensure that your meeting is productive and successful.

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4 Simple And Cheap Methods To Attract More Customers

Every business’s lifeline is its customer base, which is why big companies allocate a large budget to create strategies to reel in more customers. For a small business like yours, you don’t have to go to such extensive lengths to grow your number of customers. You can start with simple methods and build from there. 4 Strategies To Attract More Customers To Your Business Big giant companies are spending thousands to attract more customers but your budget is small. How you can organize your branding and promotions and going to attract more customers? Every time you do not have to spend thousands if you are going to follow some easy tips you can accomplish your work within a small budget. Here are a few ways you can attract more customers to your small business without breaking the bank. 1. Treat Your Customers Well: Customer satisfaction is vital in every business, which is why you should make sure to treat the few customers you already have with care. Word of mouth is always an excellent method to gain more customers. Let’s say you’re a company like Capstone, and you provide a service that requires you to interact and communicate with your clients. The way you treat them, the tone of your voice, your body language, etc. affect how satisfied they will be by the end of your meeting. If you treat them well, they will be satisfied with your service and are more likely to recommend you to their friends or relatives. If you treat them poorly, they might badmouth you which might cause you to lose potential clients. 2. Create Social Media Accounts: People, when looking for something, usually search for it online first. If you have a social media account, there’s a high chance they will find you. The best thing about it is that the potential customers can quickly send you a message to ask for details about your products or services. They won’t even have to get up from their bed to ask a query, which makes things easier for them. However, not every business with a social media account can always succeed. It takes more than just setting up your page to create a successful social media strategy. As a small business, you probably don’t have the human resources yet to manage all of your accounts. Here are a few tips to make sure your social media accounts benefit you: Start with one platform first. It’s better to have one platform which you regularly manage than to have multiple ones but don’t get to handle actively. Create useful, informational, and quality content. Be a little witty or funny sometimes, but make sure that what you say is appropriate for your business. Respond to comments and messages as soon as possible and always be respectful. 3. Start A Contest: Contests are always a fun way to create a buzz. People can get competitive especially if there’s a prize waiting for them. There’s something about emerging as the winner or being the lucky one that makes them feel special in probably some egotistical way. Word of mouth and social media are both excellent ways to spread awareness of the contest. If you offer a prize that benefits the winner and a family or friend of their choosing, they will immediately talk about it and might even share the news with other people they know. For a social media contest, you can require the contestants to like and share your page, tag a few friends, or even invite as many as they can to like and share their page too. If you do plan to run a contest, make sure to set an appropriate budget. The prizes you will give out should not cost you too much. Stick to your budget so that the costs during the entire duration of the contest do not make you lose more money than the sales you gained. 4. Get Involved In The Community: You don’t have to conquer the entire country to achieve success in your business. Everybody starts small. You can begin with your local community. Being involved in the place closest to your business’ location is an excellent way to attract more customers. It’s a good strategy to attract first the persons nearest to you since it’s more convenient to have business transactions with them. Usually, the target market of a business involves most of the people within their community. You can attend or sponsor some local events like charities or sports leagues. People are supportive of the people who also support their community. Your brand name can get associated with those activities, and you’ll build a good reputation, which will attract more customers. Conclusion: Try these simple steps, and you might grow your customer base. Small businesses don’t have to risk time, money, and effort for campaigns that will cost them more than what they gain. It’s all about good strategy and excellent customer service. Once you earn a substantial amount of customers, make sure to maintain good relations, so you don’t lose them. Read Also: Building A Brand For Your Small Business How To Attract The Best Talents For Your Startup The Best Methods To Build Strong Customer Relationships

Top DevOps Metrics in Development Companies

DevOps, though exclusively focused on the improvement of software development businesses’ operations, are often misunderstood, especially at the initial stage of their adoption. This concept means different things in different companies, primarily due to the distinctions in focus and various tools’ choices for solving specific business needs. But measuring the DevOps success is imperative for any business, as the large-scale transformation they require is usually expensive and long-term. So, how can you determine whether the project succeeded or not? To keep the progress under control, every company has its own comprehensive list of DevOps metrics to measure the success of its operations. Here we offer a detailed guide on choosing your metrics and making sense of them. Features of Actionable DevOps Metrics Overall, there are dozens of metrics experts recommend, but your company may need a specific set thereof. How to choose the ones that fit your organization the best? We advise focusing on the following characteristics and checking these points before including the metric in your checklist. i. Relevance When you put DevOps tools in use, you probably pursue a specific business goal or close a performance gap. Thus, your DevOps approach may differ from the one in another company, and your metrics for measuring success should also match the initially set goals. If your problem was a large number of errors, then the defect escape rate will be the number one metric of interest. If you struggled with deployment delays, then the deployment frequency is a metric to focus on, and so on. ii. Measurability There’s no sense in relying on abstract, subjective evaluations when assessing the impact of DevOps introduction in your company. Such measurements will be vague, giving no concrete data for analysis and further action. So, always choose parameters that have standardized values and can be re-measured over time. iii. Traceability When you want to measure something, you need to have a clear idea of what issue or parameter that metric points to. Otherwise, you won’t draw valuable conclusions even with accurate data in your hands. iv. Actionability What does the metric show to you? What problems can it highlight, and what improvements can it suggest? Every metric should be valuable for evidence-based decisions and strategic actions. v. Reliability The metric should be objective and out of the control of any team member. Otherwise, people in your team can easily manipulate the data or present their subjective views that distort or conceal the general perception of the situation. What Metrics Won’t Do? With the features of good metrics in mind, you should also learn a bit more about poor metric choices. This information can prevent DevOps beginners from relying on wrong or inaccurate data, which may lead to wrong, counter-productive decisions. So, bad DevOps metrics are usually: a. Beyond the DevOps mindset Make sure that you adopt the DevOps culture in its entirety to avoid non-DevOps metrics in performance measurement. Your values change, and the team’s performance is measured in entirely different terms. Thus, for instance, measuring compliance won’t help as it is not suitable for the DevOps development environment. b. Focused on competition inside the team Collaboration and competition often contradict each other. Thus, a company with a competitive culture rewarding winners and punishing losers will hardly succeed in the DevOps transition. If you understand this, don’t introduce metrics fostering competition in the team or between teams; it will kill all DevOps progress. c. Individually rewarding Appreciation of individual input is a metric irrelevant to DevOps, as the latter focuses on the communal outcome. So, even if a single person does the lion’s share of work in the team, it doesn’t necessarily mean that they are the best. The team’s added value to the end-user experience becomes the top priority when you want to integrate the DevOps approach. The Top 6 Metrics to Focus On #1 Lead Time Lead time is the key metric in most speed-focused businesses. It measures the amount of time your team needs to write and deploy the code. This metric is highly informative for future planning, showing how much time a coder will need to complete a specific task. #2 Frequency of Deployment Every development company focuses on more frequent code deployments, which is typically achieved by reducing the deployment size. The latter simplifies the testing and release operations. However, this metric is more complex than one might think. To get to the core of your deployment statistics, you need to understand the number of production and non-production deployments, factor in the number of deployments to QA checks before the final release. Once these metrics are collected and analyzed in a union, you will understand how this metric affects your defect escape rates. #3 Defect Escape Rate The QA check at the pre-production stage is an excellent filter for ensuring that defective code doesn’t get to production. However, companies focused on fast delivery often skip the QA stage and launch poorly working code without proper testing. The defect escape rate metric will give you an idea of how many defective deployments are there; it is calculated by dividing the total number of deployments by the number of defective ones identified at the QA stage. #4 Error Rates Unfortunately, errors are unavoidable in the software development world. Still, you can derive tons of valuable data from analyzing your errors. Identify their types, the stage at which they occur most frequently, and look for spikes in error rates. These metrics will help you spot systemic problems and oust them to achieve sizable performance improvements. #5 Mean time to detection (MTTD) Errors can go unnoticed for a certain period, and the longer that period is, the greater risks they pose. Thus, it would be best to keep the MTTD metric under tight control to minimize the time for error detection and correction. Otherwise, your system may suffer downtime or expose its critical vulnerabilities, which is very risky. Always Measure Your Progress As you can see, DevOps can turn into a concrete and measurable issue if you use proper metrics for its assessment. Invest time and effort into picking the right metrics for your business, even if you decide to get a devops automation service. In this way, you will always be in complete control of your operations, introducing adjustments and corrections where necessary. Read Also: Lucrative Business Ideas to start Near Water Bodies 5 Factors To Consider When Hiring A Branding Expert For Your Business What Really Matters When Choosing a Domain Name for Your Business How You Can Grow Your Small Business By Taking Help From Crypto

What are the best business opportunities for 2019?

Information and communication technologies have favoured the creation of profitable businesses. It is now possible to manage a profitable business from your computer and in the comfort of your sofa. Creating an online business has become an excellent way to achieve financial independence by freeing yourself from the geographical constraints, schedules and the goodwill of a boss. There are many businesses for Sale and investment opportunities as on the year 2019. Among which there are 5 profitable business ideas to get you started. 5 profitable business ideas to finally get you started: Now that you've validated your business opportunities, let's tackle these business ideas that you can implement today to finally get started. This list is not exhaustive and it is up to you to make an informed choice according to your skills and your passions. 1. E-commerce: An e-commerce store is a profitable business idea that has made many fortunes. Here you get a lot of investment opportunities. It has become even more accessible with the creation of new SAAS software that can quickly create online stores without touching a line of code. With a merchant site, a company truly enters the world of e-commerce. An online store is mainly intended to sell products on the internet. It can also find information about the company as a showcase site. The payment of orders is made directly online, via a secure payment offered by major banks or with online payment processors such as PayPal. Thanks to the online shop administration interface (CMS), the company can control orders, manage and maintain inventory, add or delete products. When a user places an order and it is validated, the company is informed by e-mail details of the order in progress. The customer receives an e-mail confirming the order on the merchant site. All that remains is to send the goods and update the status of the order on the administration platform. However note that the frequency of updating the site, the supply of the site (news), the management of the promotion and the reduction campaigns will be necessary to build customer loyalty. In an e-commerce store, one get opportunities Businesses for Sale. 2. Affiliate Marketing: Another profitable business idea is affiliation. It has developed with the sale of information products on the internet. In its simplest form, affiliation involves selling the products of others. You can join an affiliate program and your role will be to promote products (physical or electronic) or services through your website. Affiliate marketing usually consists of 4 distinct elements: The publisher (affiliate), the advertiser (merchant), the consumer and the network. The advertiser, also known as the merchant or retailer name, is an individual or business that sells a product or service. The advertiser partners with publishers to promote its products and services. The publisher, also known as a marketer or affiliate, is a person who promotes products or services. It partners with the advertiser to promote the products or services of the advertiser. The publisher uses ads, links, and creates marketing campaigns to find buyers of the advertiser's products or services. Thus, for each product sold, the advertiser gives a commission to the publisher. The consumer: you already know him it's you, it's me. The consumer is the one who uses a product or service to meet a need. The network: also known as a program or platform, acts as an intermediary between the advertiser and the publisher. The network makes it easy for the publisher to find and participate in a marketing affiliate program. Its role is also to reach a larger number of advertisers and publishers. Some programs have a membership fee while others take a portion of the advertiser's profits when a sale is validated. The marketing affiliation in a few words: As an associate marketer, your site will showcase products and/or services from other companies. When one of your site visitors buys one of these products, you receive a commission percentage on the sale. No stock, no logistics and no direct contact with consumers. Your commission is almost a pure profit. Affiliation is the ultimate profitable business idea when you're new to the internet. 3. Accounting and Tax Returns: Accounting and taxation are somewhat complex technical areas. As an accountant, your role is to provide the necessary insights, to make the declarations, to do the accounting for your customers and to spare them all the pitfalls, in particular as regards the tax and accounting obligations, the problems of taxes on their companies. With a degree in accounting, you can work for your own account. All you need is a website and good marketing knowledge to sell your services. Your clientele will consist of individuals, SMEs, small businesses and perhaps some large companies. 4. Virtual Assistance: The job of Virtual Assistant comes from the United States and dates back to the 1990s. It's a way to use your skills to make it a profitable business. Today with new technologies, everyone could get started in virtual assistance. The tasks to be performed depending on your specialty. For example, if you have a good ability to search, summarize data and write, then you can apply for the position of a virtual assistant (the). Both individuals and companies pay for the services of a virtual assistant. To exercise this activity, all you need to get started is a website! The virtual assistant allows her employer to save time in the same way as a classical assistant. The only difference is that in your, you free yourself from geographical constraints. 5. Delivery of beauty boxes: You are passionate about cosmetics; this profitable business is what you need. The girl loves to try new beauty products. However, women cannot buy all the latest products in their standard size. With the delivery service of monthly beauty boxes, you can meet this wide demand. The concept is to collect samples from beauty brands that have just been released to make them discover your subscribers. Everyone wins: brands make their products known, women who discover new products, and you who sell the subscriptions to these boxes monthly. Read Also: 8 Key SEO Strategies For E-Commerce Websites How To Choose The Best Affiliate Programs To Promote On Your WordPress Blog

7 Tips To Get Started On Your First Virtual Meeting

1. Set An Agenda

2. Know Your Audience

3. Choose A Platform Wisely

4. Set Up A Test Run

5. Establish Ground Rules

6. Consider Logistics

7. Have A Backup Plan

Takeaway

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Content Rally

Content Rally wrapped around an online publication where you can publish your own intellectuals. It is a publishing platform designed to make great stories by content creators. This is your era, your place to be online. So come forward share your views, thoughts and ideas via Content Rally.

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4 Simple And Cheap Methods To Attract More Customers

Top DevOps Metrics in Development Companies

What are the best business opportunities for 2019?

7 Tips To Get Started On Your First Virtual Meeting

1. Set An Agenda

2. Know Your Audience

3. Choose A Platform Wisely

4. Set Up A Test Run

5. Establish Ground Rules

6. Consider Logistics

7. Have A Backup Plan

Takeaway

Share this Article

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Content Rally wrapped around an online publication where you can publish your own intellectuals. It is a publishing platform designed to make great stories by content creators. This is your era, your place to be online. So come forward share your views, thoughts and ideas via Content Rally.

Leave a Reply

Popular

Follow Us

Recent

Related