Published on: 24 March 2021
Last Updated on: 12 September 2024
Microsoft 365 is the integrated solution your business has been waiting for:
If you’re considering investing in Microsoft 365, or perhaps need a little more convincing, read through the list of benefits below.
Here we cover details of Microsoft Office 365 security and compliance, enterprise-level mobility, and powerful solutions that help to optimize productivity – wherever your team is working. To get a clear picture of the benefits of Microsoft 365 we’ve sought the help of IT experts who are in the know.
Microsoft Office 365 Security Features:
When your employees work remotely, they carry a lot of sensitive data on their laptops and mobile devices. For business owners or managers, you want to be able to rest assured that this data is securely stored, while still being easily accessible to your workforce.
The key security features included with Microsoft 365 are:
Office 365 Advanced Threat Protection
Azure Information Protection P1
Intune
Data Loss Protection
These features protect against external threats such as hackers, phishing emails and malware, and prevent sensitive customer information – whether that’s email addresses or credit card details – from leaving the organization.
By purchasing all these features in a single package, you will also save a significant sum of money on your monthly subscription.
Layered Security Approach:
Microsoft 365 provides three levels of security:
Threat protection. You will be protected from both common external threats, such as spam, phishing emails, and malware, while also receiving cutting-edge defense from more sophisticated threats, such as zero-day ransomware.
Data leak protection. As previously stated, 365 prevents any sensitive data from leaving your system, which will provide peace of mind to any employer with a remote workforce.
Control data access. You can customize your own level of security when it comes to sensitive data, by applying restrictions such as ‘do not copy’ or ‘do not forward to certain information. You can also remotely wipe data from lost or stolen devices.
Advanced Threat Protection:
If you suffer a malware attack, it could spell the beginning of the end for your business by resulting in lost work hours, loss of income and an undermining of public trust.
With Microsoft 365, links are checked in real-time to warn you if it will take you to a malicious website. Email attachments are scanned for malware, and your devices are monitored for any suspicious strings of communication that might indicate the beginnings of a ransomware attack.
All of this means that the future of your business won’t rely on your employees’ ability to spot a suspicious email or attachment before they have a chance to click on it.
Data Loss Prevention:
Keeping all the sensitive information your business holds secure is a difficult task and a constant battle that never goes away.
With 365, you can apply data loss prevention policies to prevent sensitive information from falling into the wrong hands, encrypt devices to protect data if that device is stolen or lost, and manage all your companies devices remotely; handy for when an employee leaves and you need to wipe all company data from their phone and laptop.
Control Data Access:
The Azure Information Protection Feature allows you to manage and control how data is accessed and shared across your business. You can require your employees and customers to sign in to sensitive information with a fingerprint or PIN, and classify that information as ‘sensitive’ to restrict how it is shared both inside and outside the business.
Windows 10:
By upgrading to Microsoft 365, you get the added bonus of standardizing your employee workstations on Windows 10.
Windows 10 is the most secure Windows platform ever, coming with its own range of security innovations that significantly reduce your business’s risk profile, as well as adding cloud-based management to ensure that all your devices are properly configured.
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Document security has been a bone of contention for quite some time. There are so many reasons why some documents should not be seen by everyone.
For example, documents containing national secrets should only be accessed by people with a security clearance because, in the wrong hands, the information could ruin whole countries and regimes (or at least the careers of some people). Similarly, businesses store some of their most sensitive information, including trade secrets and intellectual property, in documents. If the information in such documents were to be made available on the Internet for free it could ruin a business.
What is more, people nowadays prefer to share their documents electronically rather than via hard printed copies. Of course, electronic sharing offers some extra benefits, for example, the authors save on printing costs, distribution is much quicker, and you can reach global markets more easily. But, unfortunately, it can also become too easy to share electronic documents. For example, people can copy and paste another person’s work or company secrets and sell them as their own.
Various controls have been employed in the past to guard against such documents falling into the wrong hands or being distributed for free. As it stands, these controls have not been very successful in carrying out their mandate and so many document security products fail to adequately protect documents from unauthorized use.
One such method which falls short is encryption. As soon as a file is opened by an authorized person, they can do anything they want with it. This includes copying and sharing the information. Even using watermarking to prevent copying does not solve the problem. Using regular software to process a document gives the recipient the ability to remove the watermark and go on to redistribute documents as they see fit. Likewise, internal document management systems fall flat as soon as a document is moved outside of the organization.
The most effective tool for document security should be able to tackle all the problems associated with the above-named control mechanisms to be considered an industry standard. Digital Rights Management (DRM)and licensing controls do just that.
With regard to forwarding documents, DRM ensures that only an encrypted file can be shared with authorized users. It is, therefore, paramount that each recipient is given a key so that he or she can access the contents of a document. The key needs to be transparently relayed and locked to the authorized user’s device so that it cannot be shared along with the protected document. The fact that a key cannot be transferred from one user to another also means that each person will have to be individually authorized by the admin. What is more, DRM can be used to enforce expiry, prevent screen grabbing as well as stopping copying and pasting techniques from being used while the document is on display.
That leaves the subject of printing a document. You can use DRM to prevent printing but it is sometimes necessary to allow a document to be printed by the recipient. If the recipient were to misuse this privilege by “printing” the document to a PDF driver, then he or she has effectively created a control-free document. DRM controls could be used to prevent the use of file drivers to ensure that an unprotected document is created.
That being said, once a document is printed, it can be rescanned and a PDF can be created. The easiest way to prevent this would be to watermark it in a way in which the watermark itself cannot be easily tampered with. Also, using DRM, a dynamic watermark can be added to ensure that, if a person were to try and share his or her version of the document, there would be evidence to identify him or her. A static watermark can also be used to prevent scanning as it works to effectively distort the image that the scanner or photocopier picks up, making the scanned copy unusable.
DRM can also be used to revoke documents that have already been distributed and to automatically expire documents once they have been viewed or printed a number of times or after a number of days use.
So, DRM is the only complete solution to document security as it supports previous methods of document security (encryption and access controls) and fills in the gaps that the other methods cannot. Also, it is effective both inside and outside of organizational controls.
If you are looking to enhance security for all your documents, then DRM may be the only sure way to go.
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Workplace accidents don't only happen on construction sites and in warehouses. The office environment poses risks to health and safety, too.
Although most office hazards don't result in death, they do cause injury and sickness.
In this article, we take help from one of America’s leading work injury lawyers, Salvi, Schostok & Pritchard. We ask them to list down some constructive steps which can help businesses not be at the receiving end of workplace injury lawsuits. If you are a business organization that is concerned about your workplace safety requirements, please read on to get a fair idea of the topic.
Are you safe in your workplace? Do you know which hazards to look out for? It's your employer's responsibility to make the workplace safe, and yours to maintain it.
It's important to know how to protect yourself from potential hazards. Keep reading for the eight most important workplace safety tips.
1. Ergonomic Desk Setups:
The most common office injury is muscle strain from a poor desk setup. When the body stays in uncomfortable positions too long, it causes strain. Muscle strain can create short and long-term pain.
You can prevent this situation by making sure your desk is set up ergonomically.
First, make sure the height of your computer monitor is at eye level. Your chair should allow you to sit with a straight posture, your elbows at desk height.
When you type on the keyboard, your forearms should sit gently on the desk. They shouldn't be straining to reach the keyboard.
Second, make sure your office chair is on wheels. Reaching for objects and twisting to grab them cause back strain. Use the wheels to move closer to whatever you're grabbing.
If you use the phone a lot at work, invest in a headset. This prevents neck pain from leaning into the phone. Your employer should supply any ergonomic materials.
2. Make Emergency Exits Clear and Known:
It's crucial that everyone in the office know where the emergency exits are. In the case of a fire, you can't take the elevator. You must be able to take the stairs.
Not only does mean you need proper signage, but you need clear pathways.
Many offices are guilty of having filing boxes sit in the hallway for weeks. Someone will put them away eventually, right? If these boxes get left in front of an emergency exit, they could prevent a speedy exit.
This is only one of the reasons to have a clean and clutter-free office.
3. Prevent Slips and Falls:
Boxes left on the ground are also serious tripping hazards. You might turn a corner expecting it to be clear, only to knock your shin on a stack of boxes. If you don't trip and fall this time, someone else will.
Make it a rule to always keep pathways clear of clutter. If someone takes a box from its storage spot, they must put it back.
Slips are another common office safety concern. The breakroom is where people fill their water bottles and prepare lunch. Spilt liquids are hazards for slipping and falling.
Your office needs to have "wet floor" signs so employees can signify a spill right away. Until the janitor gets there, people will know to use caution near the spill.
4. Proper Storage:
Improper storage of boxes can cause muscle strains and injuries. The basic rule is to keep heavier items on the bottom shelf, lighter on the higher ones. If a box were to fall from the top shelf, you don't want it to be the heavy one.
Every bookshelf should have a step ladder near it. Reaching upwards to lift a box is dangerous for your back muscles. Instead, use the handy ladder to bring down whatever you need.
When it comes to filing cabinets, it's crucial all the drawers aren't opened at the same time. This can cause the cabinet to fall over and land on you. Open one drawer at a time and make sure it's closed when you're done.
5. Inspect Electrical Cords:
Fire hazards exist in office workplaces, too. Since so much of the office equipment relies on electricity, there are tons of cords and wires.
Cords and wires that have tears or rips are risks for starting a fire. Some offices use extension cords as a regular office tool. These, too, are serious fire hazards.
Check the state of your office’s cords regularly. Don’t get used to using extension cords. Instead, have an electrician from Barwon Heads to re-position the outlets.
6. Use Hazardous Tools Correctly:
Even the office has hazardous tools that need instruction. All employees should get training on the various office tools and equipment.
For example, large paper cutters are common for workplaces that work with paper. Without proper training, these tools can cut off a finger or seriously slice you.
Any automatic office equipment requires caution. Keep your hair, jewelry, and sleeves away from any openings.
7. Be Aware of Surroundings:
Many workplace incidents occur when the employee isn't aware of their surroundings. You may walk around reading text on your phone or looking at the ground. While you'll see clutter on the ground, you won't see hazards at eye level.
When people don't close the top drawer of a filing unit, someone could walk into it. If you bump into a ladder, the person using it could fall.
It's everyone's responsibility to be aware of their surroundings. Encourage all employees to slow down; it's better to be safe than fast.
8. Choose a Health and Safety Officer:
Staying on top of all the different health and safety aspects is tedious. You may not have time to check cords, signs, and declutter every day.
As a solution, elect one employee to be a health and safety hazard. Give them the task of doing a weekly or bi-weekly check of the office. They can have a report to fill out.
Any hazards that need fixing can be on the report. Bonus pay could be the incentive for an employee to take this role.
Even the employees who aren't appointed officers should take safety training. Click here to find out why safety skills are important in the office.
Want More Workplace Safety Tips?
The safety of all employees depends on health and safety procedures. If you keep the workplace clean, organized, and up to date, there will be fewer risks of incidents.
Use the workplace safety tips above to make your office a safer place to work.
There are tons of other ways to improve your workplace. Stay up to date on business news and trends to improve your office. Happy employees do productive work which thus boosts sales.
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Emergency button systems are critical safety features installed in various environments, such as homes, businesses, hospitals, and schools. They allow one-touch communication for instant help during emergencies, enhancing security and speeding up response times. Safety is crucial in every sphere of life, as it serves to protect us from harm, accidents, or injuries. Prioritizing safety protocols can significantly reduce risks, ensure our well-being, and promote a secure environment for all.
Understanding The Basics Of Emergency Button Systems
A definition is a statement expressing the precise meaning of a word or phrase. It provides clarity and understanding, eliminating ambiguity or confusion. Definitions are crucial in communication, study, debates, and in forming legislation.
Emergency button systems work by instantly alerting designated authorities or responders when pressed during crises. Emergency button Australia often uses wireless technology and may emit a loud alarm or quietly notify a monitoring service, depending on their design.
Emergency button systems are vital for ensuring personal safety and security. They offer an immediate response in critical situations, helping in early detection and faster intervention. This system is beneficial for vulnerable individuals, fostering independence while ensuring their overall well-being.
Different Types Of Emergency Button Systems
are essential safety features that come in various forms such as personal medical alert systems, panic buttons for high-risk facilities, or industrial emergency stop buttons. Each type is designed to instantly alert authorities or halt operations for immediate response to safety hazards.
Home Security Button Systems are essential for personal safety at home. These systems provide rapid assistance during emergencies by just pushing a button. They ensure quick communication with local authorities, offering top-notch protection and peace of mind.
Medical alert systems are lifesaving devices that allow seniors and individuals with health conditions to request immediate assistance during emergencies. Equipped with wearable pendants or wristbands, these systems ensure safety by providing 24/7 medical monitoring services.
Mobile Personal Emergency Response Systems (mPERS) are devices designed for personal safety. They offer immediate assistance during medical emergencies or unexpected dangerous situations. mPERS provides GPS location tracking and two-way communication to ensure timely help and support.
Fall detection systems are life-saving tools designed to detect and alert when a person falls. They are critical for the elderly, disabled, or those with health conditions, providing instant notifications to caregivers, thus ensuring timely assistance and potentially preventing major injuries.
Essential Features To Look For In An Emergency Button System
When selecting an Emergency Button System, prioritize reliability, simplicity, and speed. The system must work consistently, have a seamless activation process, be easily accessible, and send immediate alerts to emergency personnel. Range of connectivity and battery life are also crucial considerations.
Reliable connectivity is essential in today's digital age, providing stable, uninterrupted internet access for individuals and businesses. It fosters seamless communication, efficient remote work, and online learning, and supports various forms of digital entertainment and e-commerce.
Extensive battery life is crucial for portable electronic devices. Devices with more extended battery life provide users with uninterrupted usage, eliminating the need for frequent charging. It enhances productivity, convenience, and overall user experience, especially for constant on-the-go individuals.
The range of operation refers to the spectrum within which a device or system can function effectively. This range can be defined by various parameters such as distance, temperature, speed, or frequency depending on the specific application.
Waterproof features offer vital protection for electronic devices against water damage. This safeguard proves invaluable when exposed to the elements or accidental submersion, ensuring device longevity and providing users peace of mind in various environments.
Wearer Comfort is the level of ease and relaxation experienced by individuals while using apparel or equipment. It involves factors such as breathability, fit, material softness, ergonomic design, and thermal regulation, significantly impacting user satisfaction.
Top Emergency Button System Brands On The Market
Top brands such as Apple, Nike, Google, Amazon, and Coca-Cola dominate their respective markets owing to their consistent quality, innovative products, strong customer loyalty, exceptional marketing strategies, and global recognition. Their reputation significantly influences consumer purchasing decisions.
Key features refer to the distinctive attributes of a product, service, or system. Pros are advantages that contribute to its value and usability. Cons, on the other hand, are its disadvantages or limitations.
Choosing The Right Emergency Button System For Different Environments
Home use refers to the utilization of various products or services within a residential space to cater to personal needs. It includes household items, home appliances, furniture, electronics, personal care products, and more, aiming to make domestic life convenient and comfortable.
Workplace use refers to the application and utilization of resources, tools, and processes within a professional setting. It encompasses various elements like technology use, space utilization, employee interaction, and adherence to policies to ensure optimal work efficiency and productivity.
Outdoor use of products like furniture, appliances, or recreational items demands durability against weather conditions. High-quality materials ensure longevity, while also providing style and comfort for activities such as camping, picnics, or backyard gatherings.
Maximizing Safety With Emergency Button Systems
Regular testing and maintenance are crucial in ensuring the seamless operation of machines, systems, and software. They help detect potential problems early, prevent system failures, enhance safety, and extend the lifespan of the equipment.
Correct positioning and usage are essential in various fields including ergonomics, product marketing, and sports training. They ensure optimized results, prevent injuries, improve efficiency, and enhance product visibility and appeal, thus affecting productivity and sales positively.
Efficient use training aims to maximize productivity and minimize waste. It encompasses multifaceted strategies, which include time management, proper utilization of resources, and adoption of advanced, energy-saving technology. Fundamental for sustainability and cost-effectiveness, it's instrumental in fostering successful business operations.
Cost Considerations
Understanding the costs is essential in financial planning. It involves the process of comprehending expenditures related to investments, operations, and projects. These costs may include labour, materials, overheads, and other related expenses.
Numerous payment and subscription options cater to diverse customer needs. Credit/debit cards, digital wallets, and direct bank transfers are commonly used payment methods. Subscriptions can be monthly, quarterly, semi-annually, or annually, offering flexibility and convenience.
Conclusion
In conclusion, an emergency button is a crucial safety measure designed to provide immediate help or protection during unexpected, critical situations. Its presence in various settings such as homes, workplaces, public facilities, and transportation systems reinforces public safety and emergency response. However, the efficiency of this tool lies in regular maintenance, correct use, and prompt response from the appropriate authorities.
The recap of important points entails summarizing the critical aspects of information or discussions. It is a highly valuable process, especially during meetings, brainstorming sessions, or academic presentations. This helps reinforce understanding and improve memory retention of the salient details.
Maximizing safety is paramount in any environment. Utilizing the best emergency button system significantly boosts security. Its importance lies in its proficiency to alert authorities promptly during emergencies, potentially saving lives and assets.
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